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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition

The movement of a deployed team from one Emergency Relocation Site to another Emergency Relocation Site, or back to the original headquarters facility. Movement can be planned or unplanned. Relocation is generally to predetermined ERSs, however, new sites will be selected if pre-surveyed sites are unavailable (USAID Automated Directives System - ADS - Chapter 531).

Relocation Bonus

The dollar amount paid only to current Federal employees as an inducement to relocate from a different agency in a different commuting area to USAID (without a break in service) (USAID Automated Directives System - ADS - Chapter 467).


Involuntary separation of an employee from the Agency for such cause as will promote the efficiency of the Federal service (USAID Automated Directives System - ADS - Chapter 487).

Renewable Energy Sources

Sunlight, wind, geothermal, biomass, solid wastes, or other such sources of energy (USAID Automated Directives System - ADS - Chapter 528).


The obligation of an amount that has been obligated and deobligated in prior transactions (USAID Automated Directives System - ADS - Chapter 621).


See 5 CFR 536.102. The planned elimination, addition, or redistribution of functions or duties in an organization (USAID Automated Directives System - ADS - Chapters 452, 474).

Repayment Agreement

Establishes the terms and conditions governing the recovery of a debt by USAID from the borrower when a debt is rescheduled. Repayment agreements must be reduced to writing as soon as possible after such agreements are reached (USAID Automated Directives System - ADS - Chapter 625).

Replacement Feeding (Rf)

Breastmilk substitutes that provide all the nutrients the child needs. This would not include breastmilk substitutes such as powdered milks or animal milks (USAID Automated Directives System - ADS - Chapter 212).

Replacement Property

Replacement property is any personal property for which there is a continuing need on a worldwide basis by the parent agency, such as office furniture and equipment, household furniture, furnishings, and equipment, motor vehicles and automotive spare parts. Tires and any other property having a continued general use. The proceeds of sale of replacement property are used to purchase similar property. Replacement property is not declared excess by the post except as noted in 14 FAM 417.1-3 (USAID Automated Directives System - ADS - Chapters 534, 536, 629). For Joint or ICASS managed assets, replacement assets are purchased with funds from the agency managing the service platform, which in both circumstances would be ICASS (either State-ICASS or USAID-ASP ICASS). Over time as assets are replaced, the service manager will eventually own all assets in the service platform and the separation of management and ownership will no longer be necessary (2006 State ALDAC cable 71874 dated 5 - 05 - 2006. [This cable is no longer available electronically]).

Replacement Value

See 6 FAM 311.3 (USAID Automated Directives System - ADS - Chapter 521).


A report is data or information transmitted for use in determining policy. planning, controlling, and evaluating operations and performance, and in making administrative determinations or preparing other reports (USAID Automated Directives System - ADS - Chapter 506).

Reportable Condition

A control deficiency, or combination of control deficiencies, that in management's judgment, should be communicated because they represent significant weaknesses in 225the design or operation of internal control that could adversely affect the internal control objectives (USAID Automated Directives System - ADS - Chapter 596).

Reportable Vehicles

A sedan, station wagon, bus, ambulance, van, utility vehicle, truck and truck tractors that operate on petroleum-based or other alternative fuels. Included are gasoline, diesel fuel, methanol, ethanol, natural or propane gas, or electricity. Excluded are fire trucks. motorcycles. military-design motor vehicles. semi-trailers, trailers and other trailing equipment such as pole trailers, dollies, cable reels, trailer coaches and bogies, and trucks with permanently mounted equipment .such as generators and air compressors (USAID Automated Directives System - ADS - Chapter 536).

Representation Allowance

See STR 300. 3 FAM 3240 (USAID Automated Directives System - ADS - Chapter 477).

Representation Letter

A letter prepared by the auditee's management to the auditor confirming in writing essential oral statements made by the auditee to the auditor (USAID Automated Directives System - ADS - Chapter 590).

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