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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Recommendation Memorandum

A memorandum summarizing M - OP - PS - CAM's review of audit reports of U.S. contractors and grantees. Also, a memorandum summarizing OIG's or an overseas mission's review of audit reports of non-U.S. grantees. Recommendations identified in this memorandum are entered into the Agency's Consolidated Audit Tracking System (USAID Automated Directives System - ADS - Chapter 591).

Reconciliation

Action taken to rectify discrepancies between the physical inventory and accountable property records (USAID Automated Directives System - ADS - Chapter 534).

Reconstitute

An early and critical emergency function to fill key vacancies with qualified officers, to repopulate selected positions of the Agency. In the event of a significant decrement to personnel, action would be taken to generate appropriate employees to repopulate any or all offices of the Agency as needed (USAID Automated Directives System - ADS - Chapter 531).

Record

Any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, the individual's education, financial transactions, medical history, and criminal or employment history and that contains the individual's name, or the identifying number, symbol, or other identifying particular assigned to the individual. such as a finger or voice print or a photograph (USAID Automated Directives System - ADS - Chapters 508, 509).

Record Of Impairment

Has a history of, or has been classified (or misclassified) as having a mental or physical impairment that substantially limits one or more major life activities (USAID Automated Directives System - ADS - Chapter 110).

Records

Definition is located in 3 FAM 695 3-3 (USAID Automated Directives System - ADS - Chapter 408). According to 44 U.S.C. 3301, includes all books, papers, maps, photographs, machine-readable materials, or other documentary materials, regardless of physical form or characteristics, made or received by an agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the Government or because of the informational value of data in them. (USAID Automated Directives System - ADS - Chapters 158, 502).

Recoupment

A special method for adjusting debts arising under the same transaction or occurrence. For example, obligations arising under the same contract generally are subject to recoupment (source: 31 CFR Chapter IX) (USAID Automated Directives System - ADS - Chapter 625).

Recourse

The rights of a holder in due course of a financial instrument (such as a loan). To force the endorser on the instrument to meet his or her legal obligations for making good the payment of the instrument if dishonored by the maker or acceptor. The holder in due course must have met the legal requirements of presentation and delivery of the instrument to the maker of a note or acceptor of a draft and must have found that this legal entity has refused to pay for or defaulted in payment of the instrument (SFFAS 2) (USAID Automated Directives System - ADS - Chapter 623).

Recovered Alcoholic

A person who has undergone treatment for the disease of alcoholism and who has demonstrated a reasonable period of abstinence (USAID Automated Directives System - ADS - Chapter 408).

Recovery

To restore USAID programs - activities from a contingency state to their usual state under normal operating conditions (the rebuilding phase) (USAID Automated Directives System - ADS - Chapter 502, 511).

Recovery Procedures

Procedures which enable the restoration of system applications to an operational status after the occurrence of a system failure, file loss or destruction, or disaster. These procedures may include provisions for the use of backup or prior generations of data files - programs to restore automated portions of an application (USAID Automated Directives System - ADS - Chapter 562).

Recruitment Applicant Tracking System (Rats)

A system designed to track FS applicants from inception of application to the interview stage (USAID Automated Directives System - ADS - Chapter 468).

Recruitment Bonus

The dollar amount paid only to newly appointed employees as an inducement to accept an offer of employment from the Agency (USAID Automated Directives System - ADS - Chapter 467).

Recruitment Interviewing For Foreign Service (Riffs)

A system designed to track FS candidates after the interview process (USAID Automated Directives System - ADS - Chapter 468).

Recurrence

A disability that occurs after the employee returns to work following absence due to an work-related disease, condition or injury. The disability is the result of a spontaneous return of the symptoms of the previous injury, disease or illness without intervening cause, or the need for medical treatment, other than a usual office call, for residuals of the previous condition (USAID Automated Directives System - ADS - Chapter 442).

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