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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Management Action Official (Mao)

The USAID employee assigned specific responsibility for responding to recommendations from audits and ensuring that corrective action is completed (USAID Automated Directives System - ADS - Chapters 593, 596). - the USAID employee assigned specific responsibility for responding to recommendations from financial audits and ensuring that corrective action is completed. For financial audits, generally the contract - grant officer (USAID Automated Directives System - ADS - Chapter 591).

Management Agreement

An agreement between an Operating Unit and its Bureau that provides approval to implement a proposed Strategic Plan. The Management Agreement provides a summary of agreements on a set of strategic and other objectives, confirmation of estimated resources over the Strategic Plan timeframe, AO start and end dates, and additional guidance on any special management concerns. Formerly called Management Contract (USAID Automated Directives System - ADS - Chapters 200-203).

Management Contract

Term no longer used (See management agreement.).

Management Control Official (Mco)

(this replaces the former term Management Accountability Official). The employee within each assessable unit who is responsible for coordinating all of the management control activities within that unit, i.e guidance, assessments, and reporting (USAID Automated Directives System - ADS - Chapter 596).

Management Control Review Committee (Mcrc)

A group of senior officials at the Mission, Bureau, or Office level who provide oversight and assistance for the management control program and audit management issues (USAID Automated Directives System - ADS - Chapters 591, 595, 596).

Management Control Standards

Standards for internal control in the Federal government issued by the General Accounting Office (USAID Automated Directives System - ADS - Chapter 596).

Management Controls

The organization, policies, and procedures used to reasonably ensure that (a) programs achieve their intended results, (b) resources are used in accordance with the agency's mission, (c) programs and resources are protected from waste, fraud, and mismanagement, (d) laws and regulations are followed, and (e) reliable and timely information is obtained, maintained, reported, and used for decision making (USAID Automated Directives System - ADS - Chapters 592, 596).

Management Decision

The evaluation of a recommendation by management and a decision upon an appropriate course of action (USAID Automated Directives System - ADS - Chapter 595).

Management Efficiency

A monetary recommendation that could result in funds being used more efficiently. The recommendation may include (a) savings from such items as reprogramming or recapture of unliquidated obligations, (b) more efficient contract negotiations, and (c) reduction or elimination of payments, costs, or expenses that would be incurred by the Agency. This term has the same meaning as funds be put to better use. (USAID Automated Directives System - ADS - Chapter 595).

Management Official

The individual who has authority to approve a recurring Telecommuting arrangement (USAID Automated Directives System - ADS - Chapter 405). For the purposes of ADS Chapter 501, a management official is a Supervisor, Division Chief, Director, AA, or someone delegated by the Division Chief, Director, or AA to sign the USAID Directives Issuance Request Form (AID 3-252) and who has oversight authority for the ADS material (USAID Automated Directives System - ADS - Chapter 501).

Management Representation Letter

A letter prepared by the auditee's management to the auditor confirming in writing essential oral statements made by the auditee to the auditor (USAID Automated Directives System - ADS - Chapter 592).

Manager

A manager directs the work of an organization, is held accountable for the success of specific line or staff programs, monitors the progress of the organization toward goals and periodically makes adjustments (USAID Automated Directives System - ADS - Chapter 413).

Mandatory Retirement Based On Relative Performance

When three Performance Standards Boards within a five year period find that a career employee has not met the standards of performance established for his or her class (Section 608, Foreign Service Act of 1980, as amended) the employee is involuntarily retired based on performance (USAID Automated Directives System - ADS - Chapter 463).

Mandatory Retirement For Time-In-Class (Tic)

An involuntary separation from the Senior Foreign Service or Foreign Service that may or may not make the employee eligible for an immediate annuity. Also, this is referred to as selection-out for time-in-class (USAID Automated Directives System - ADS - Chapter 440).

Mandatory Training

Training USAID designates as essential to fulfill a specific Agency requirement. Mandatory training may include training as part of a certification program, training that fulfills an organizational performance objective, or training that meets a legal requirement such as ethics or EEO training (USAID Automated Directives System - ADS - Chapter 458).

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