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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Debt Forgiveness

All actions relating to debt (forgiveness, swaps, buy-backs, rescheduling, and refinancing) (USAID Automated Directives System - ADS - Chapter 221).


An individual, organization, association, corporation, or a state or local government indebted to the United States or a person or entity with legal responsibility for assuming the debtor's obligation (USAID Automated Directives System - ADS - Chapter 625).


This is a development or problem-solving tool that allows one to examine, in detail, the execution of software (USAID Automated Directives System - ADS - Chapter 545).

Deciding Official

The designee authorized by the agency head to impose suspension and - or debarment, for USAID it is the Procurement Executive - Assistance Executive. This is the same as Debarring official and Suspending official in FAR 9.4 (USAID Automated Directives System - ADS - Chapter 313) (See 3 FAM 4310 (Old 3 FAM 761.2) for definition that applies to 485) (USAID Automated Directives System - ADS - Chapter 485). Management official authorized to render Agency decisions on proposed disciplinary and adverse actions (USAID Automated Directives System - ADS - Chapter 487).

Decision Maker

The person or group of people that handles the request for accommodation is the decision maker. The first-line supervisor, the Bureau - Independent Office (B - IO). director, or the Disability Review Committee (DRC) is the decision maker for requests from employees for a reasonable accommodation. The human resources specialist in the Office of Human Resources is the decision maker for requests from applicants for reasonable accommodation.

Decision Officer

The individual who has the responsibility of making the final Agency decision, normally the Chief, Bureau for Management, Office of Human Resources, Labor and Employee Relations Branch (M - HR - LERPM - LER) (USAID Automated Directives System - ADS - Chapter 490). The officer designated by the Administrator who is responsible for determining that an exigency of the public business exists, and that there is no alternative to cancellation of approved leave. Decision officers are (a) assistant administrators and heads of Directorates, and independent offices reporting directly to the Administrator or an associate administrator, and (b) heads of overseas Posts (limited to determining that an exigency exists and concurring to cancellation of scheduled leave by approving officer). If the officer's leave is affected or if the decision officer approved the leave in question, the decision authority passes to the next higher level (USAID Automated Directives System - ADS - Chapter 480).


The determination that classified information no longer requires, in the interests of national security, any degree of protection against unauthorized disclosure, coupled with a removal or cancellation of the classification designation (USAID Automated Directives System - ADS - Chapter 562).

Declassification Officer

The person who reviews classified documents and makes the determination on whether documents may be declassified (USAID Automated Directives System - ADS - Chapter 510).

Declined Transaction

A Purchase Card transaction that the card contractor's transaction authorization system has denied (USAID Worldwide Purchase Card Program Manual, A Mandatory Reference for ADS Chapter 331).

Dedicated Machine

A machine exclusively used for a single purpose which performs no other major function (USAID Automated Directives System - ADS - Chapter 545).

Dedicated Mode

The mode of operation in which the system is specifically and exclusively dedicated to and controlled for the processing of one particular type or classification of information, either for full-time operation or for a specified period of time (USAID Automated Directives System - ADS - Chapters 545, 552).


The amounts withheld for retirement purposes from the basic pay of an employee subject to the retirement law (USAID Automated Directives System - ADS - Chapter 494).

Deep Outreach

The provision of significant benefits to particularly disadvantaged members of a broader target group. In the case of microenterprise development programs, these typically include the poorest microentrepreneurs, female microentrepreneurs, etc (USAID Automated Directives System - ADS - Chapter 219).


Failure to meet any obligation or term of a credit, grant, or contract agreement that causes the lender to accelerate demand on the borrower because of the severity of the borrower's breach of the agreement. Default is often used to refer to accounts more than 180 days delinquent (USAID Automated Directives System - ADS - Chapter 625).

Defense Base Act Insurance

Worker's compensation insurance for contractor employees working overseas. required by statute (the Defense Base Act) for all contractors and subcontractors, regardless of the duration of their assignment. Not applicable to PSCs, who are covered by the Federal Employees Compensation Act (USAID Automated Directives System - ADS - Chapter 322).

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