Solicitation number: RFP-306-11-0015
ENERGY & WATER INDEFINITE-QUANTITY CONTRACTS (IQC)
The United States Government, represented by the United States Agency for International Development (USAID) intends to solicit proposals for negotiation of an anticipated five multiple-award indefinite-quantity contracts (IQC). Up to two of the awards are anticipated to be reserved for an Afghan firm(s) specializing in Energy and/or Water Resources. Source and nationality code 935 is applicable to this solicitation.
Work under the IQCs will be delivered under task orders to renovate and modernize Afghanistan's energy and water sectors. The IQCs will provide a broad range of energy and water sector services to support Afghanistan's economic, social, and political development by providing secure, reliable, and affordable energy, water, and sanitation. Task orders will support the development and implementation of infrastructure development and shall include construction, design, technical assistance, equipment and commodities procurement, engineering renovation, repairs, and design-build services.
Design-build task orders will include the provision of architectural/engineering (A/E) services. Energy requirements may include, but are not limited to: generation (thermal, hydro, solar, wind), transmission, distribution, power imports, conservation, efficiency, and commercial operations. Water requirements may include but are not limited to household, community, and urban water supply, point-of-use treatment, sanitation, wastewater management, wastewater reuse, integrated water resources management, watershed planning, design and construction of small irrigation dams, design and construction of large signature multi-purpose reservoirs.
Contractors shall furnish all labor, materials, equipment, logistics, security, and any other required resources to perform all work, and shall be prepared to deal with a challenging work environment, and changes and compressed schedules resulting from emergency requests and changing priorities.
Work areas will include, but not be limited to:
1. Oil and Gas Development
2. Generation, Transmission and Distribution
3. Renewable Energy and Energy Efficiency
4. Water Supply and Sanitation
5. Commercial Operations
6. Small Irrigation Dam Design and Construction
7. Large Signature Multi-Purpose Dam Design and Construction
8. Integrated River Basin Planning
9. Capacity Building, Advisory, Policy Work
10. Provision of Equipment and Commodities
The period of performance is anticipated to be five years. The maximum sum of all task orders awarded under all IQCs is anticipated to be not exceed $750,000,000. Task orders may be cost-reimbursement, fixed-price, or fixed price with cost-reimbursement line items.
SECTION C – STATEMENT OF WORK
C.1 INTRODUCTIONThe U.S. Agency for International Development (USAID)/Afghanistan Energy & Water Indefinite-Quantity Contracts (IQC) will provide the USAID/Afghanistan Office of Infrastructure, Engineering and Energy (OIEE) with a mechanism to award, on a fair opportunity basis, task orders for infrastructure construction services, engineering and construction services, technical assistance, and support activities relating to a variety of energy & water projects.
C.2 OBJECTIVE AND BACKGROUNDThe objective of this contract is to complete a broad range of energy and water infrastructure work in the Islamic Republic of Afghanistan which will contribute to the renovation and modernization of Afghanistan’s energy and water sectors. The work will support Afghanistan’s economic, social, and political development by providing secure, reliable, and affordable energy, water, and sanitation.
The work will be accomplished through task orders, awarded on a fair opportunity basis, in accordance with the terms and conditions of this indefinite-quantity contract. Task orders will include construction, design, technical assistance, equipment and commodities procurement, engineering renovation, repairs, and design-build services. Design-build task orders will include the provision of architectural/engineering (A/E) services.
Work will address energy issues that may include, but are not limited to: generation (thermal, hydro, solar, wind), transmission, distribution, power imports, conservation, efficiency, and commercial operations. Water issues may include, but are not limited to, household, community, and urban water supply; point-of-use treatment; sanitation; wastewater management; wastewater reuse; integrated water resources management; watershed planning; design and construction of small irrigation dams; and design and construction of large multi-purpose reservoirs.
C.3 SCOPE OF WORKUSAID may issue separate task orders (TOs) for design and construction, technical assistance, and equipment and commodities provision for both the energy and water sector. The Contractor shall be required to support the development and implementation of infrastructure development activities such as design, renovation, repairs, construction, and design-build services. Design-build task orders will include the provision of architectural/engineering (A/E) services.
The Contractor shall furnish all labor, materials, equipment, logistics, and security to perform all work under the contract, and should be prepared to deal with changes and compressed schedules resulting from emergency requests and changing priorities.
The areas to be supported under this IQC will include, but not be limited to:
(1) Oil and Gas Development
(2) Generation, Transmission and Distribution
(3) Renewable Energy and Energy Efficiency
(4) Water Supply and Sanitation
(5) Commercial Operations
(6) Small Irrigation Dam Design and Construction
(7) Large Signature Multi-Purpose Dam Design and Construction
(8) Integrated River Basin Planning
(8) Capacity Building, Advisory, Policy Work
(10) Provision of Equipment and Commodities
USAID may separately assign and/or contract other activities with other entities to develop and/or implement project activities in support of the USAID program, including activities that have been identified, studied, developed and/or designed by the Contractor.
C.4(a) Construction WorkThe Contractor shall furnish all management, plant, labor, materials, equipment and training necessary to perform and complete all work described under task order statements of work. The Contractor must be prepared to meet compressed schedules to deal with emergency or urgent requirements in an insecure conflict environment. Work will vary from site to site and will require extensive knowledge of the functional operation and efficient use of the roads, energy & water facilities, equipment, support systems, and building structures.
The Contractor shall ensure that the various stages of the construction process are completed in a timely and seamless fashion and shall be responsible for coordination and accomplishment of the overall project including the organizing, supervising, subcontracting, and purchasing of all materials and equipment necessary to accomplish the purpose of the contract documents. The Contractor shall assure that construction is completed in accordance with approved technical specifications and plans and in compliance with all contract documents.
C.4(b) Design and EngineeringUSAID will not issue task orders that substantially or to a dominant extent specify requirements for design-engineering services; including incidental services that members of the architectural and engineering profession generally perform; under this IQC. However, if required, the level of design and engineering effort required will be identified in each task order. As an assessment, design-build or build project, the Contractor shall provide professional design or engineering services. The level of design effort required will be identified in each requirement. Reports, surveys, and written analysis of findings will be required and will be identified in each requirement.
The Contractor, as required by individual task order statements of work, shall perform all design engineering services required. The Contractor’s construction documents shall be complete, and technical specifications and plans shall be in accordance with internationally accepted standards, such as International Building Code.
If deemed necessary, the Contractor may request a waiver from the Contracting Office on the specifications that are found to be impossible to follow in Afghanistan. Said construction documents shall be fully sufficient to become contract documents for construction contractors or subcontractors to bid and execute the work. All design and engineering services shall be accomplished so that final constructed cost is in accordance with the project budget cost provided in the task order.
The design and engineering process will include design reviews and reports as specified in the individual task orders.
All work shall be performed in accordance with the engineering instructions, directives, guides, specifications, drawings, technical manuals, and other instructions specified in this IQC or with each task order. The design and engineering of each project shall be the most economical, based on analyses of alternatives, with necessary consideration being given to efficient use of all materials consistent with the design criteria.
C.4(c) StandardsThe Contractor shall perform all the work according to the applicable codes governing the construction of facilities, such as the specifications of the International Building Code (IBC) 2006, the U.S. Army Corps of Engineers Health and Safety Requirements Manual (EM-385-1-1), and local regulations.
All codes shall be the version in effect on date of contract award or as stated in the task order. Any conflict between standard manuals and specific instructions furnished or required by individual task orders shall be brought to the immediate attention of the task order COTR for resolution. The instructions contained in individual task orders shall govern and the most stringent technical requirement shall apply.
C.4(d) Illustrative Construction ProjectsFollowing is a representative list of construction projects that may be performed under this contract:
(i) South East Power System (SEPS):
(A) Provide support to upgrade and expand SEPS, including but not limited to the upgrade and expansion of Kandahar area distribution and transmission systems.
(B) Identify, construct or rehabilitate new generation sources for SEPS (including alternative energy systems).
(C) Explore extending SEPS from Kandahar up to a tie-in with the Northeast Power System (NEPS) south of Kabul.
(D) Explore extending SEPS up to Western Afghanistan.
(ii) North East Power System (NEPS):
(A) Design and build medium and low voltage electrical distribution systems to electrify provincial capitals of Parwan, Panjshir, Kapisa, Bamyan, Wardak, Logar, Paktya, Ghazni and other provinces in Regional Command/East (RC/E).
(B) Rehabilitate and upgrade Da Afghanistan Breshna Sherkat (DABS) Jalalabad/Nangarhar electricity system.
(C) Install alternative energy systems.
(D) Provide commercialization support for RC/East load centers.
(E) Design and build a transmission line to connect NEPS to SEPS.
(iii) Oil and Gas Sector
(A) Support and encourage exploration, testing and development of oil and gas fields to increase power generation using indigenous sources of energy.
(B) Explore Small and Medium Enterprise (SME) development and/or public-private partnership opportunities.
(C) Facilitate development of infrastructure, commercial models, and policy and legal frameworks necessary to exploit oil and gas resources.
(iv) Clean Energy
(A) Design and install clean energy technologies (solar, wind, hydro-power).
(B) Facilitate development of commercial models and policy and regulatory frameworks to support the development and introduction of clean energy technologies.
(i) Water Supply and Sanitation - Enhance access to urban and rural water supply and sanitation:
(A) Wastewater treatment.
(B) Operation and maintenance.
(D) Construction of wells, reservoirs, transmission and distribution systems and household connections.
(E) Build on existing efforts in community-based water supply and sanitation.
(ii) Small Irrigation Dam - Implement survey and design for dams:
(A) Hydrologic, hydraulic, sediment assessment of watersheds.
(B) Topographic and land use survey.
(C) Geotechnical analysis.
(D) Design of embankment, outlet works, and spillway.
(E) Planning for operations and maintenance.
(F) Watershed management plans including terracing, reforestation, and livestock control.
(G) Construction of embankments, outlet works, spillway, etc.
(H) Social, economic and environmental impact assessments.
(iii) Signature Multi-purpose Projects - Conduct infrastructure improvements:
(A) Rehabilitation of existing irrigation, hydropower or potable water systems.
(B) Connection to water storage infrastructure.
(C) Construction of new conveyance/delivery systems.
(D) Planning and assisting with operation and maintenance.
(E) Construction of infrastructure (dams, canals, gates, wells, powerhouses, etc.).
(F) Social, economic and environmental impact assessments
C.4(e) Illustrative ResultsAs further defined by individual task orders, Contractor shall implement task orders in a manner that is directly linked to the Mission PMP and focused on the following results:
(1) Number of people with access to modern energy services as a result of USG assistance increased.
(2) Capacity constructed or rehabilitated as a result of USG assistance increased.
(3) Number of MW of transmission and distribution capacity as a result of USG assistance increased.
(4) Number of people in target areas with access to safe drinking water.
(5) Number of persons with access to improved water supply increased.
(6) Number of people with access to improved sanitation facilities as a result of USG assistance increased.
C.4(f) Technical AssistanceAs required by task order, the Contractor shall provide technical support and expert advice to the participating Government of the Islamic Republic of Afghanistan (GIRoA) entities and regulatory bodies in overall institutional development, including, but not limited to policy, legal, regulatory, financial, commercial development and reform, human resource development and training, operations and maintenance improvements, and private sector participation.
The assistance will be planned and implemented in coordination with other donors, local and expatriate universities, engineering societies, capacity building organizations, provincial and local government and community groups, and private and public enterprises as required.
C.4(g) Illustrative Technical Assistance Activities(1) Energy:
(1) Advisory Services - Provide advisory services to various stakeholders as needed. This would include the Ministry of Energy and Water (MEW), DABS, the new Regulator being formed under the Electricity Law, the Ministry of Mines, the Ministry of Economy, the Inter-Ministerial Commission for Energy (ICE) and other energy entities as needed. The implementing partner should closely coordinate with the USAID Economic Growth Office, as well as other offices, and work strategically across sectors.
The assistance might include, but not be limited to:
(A) Assigning experts to be co-located with the targeted entity to provide daily advisory support and capacity building, including on-job training to build institutional capacity of the staff of the ministries.
(B) Conducting or facilitating meetings, workshops, studies, and training programs in or outside of Afghanistan.
(C) Implementing detailed technical assessments structuring public-private partnerships, or assessing policy or regulatory improvements.
(D) Supporting additional imports of power including providing logistical, programmatic and technical support to power purchase agreements and delegation visits.
(i) Integrated River Basin Planning for Intermediate to Large Infrastructure: Focusing on the Amu Darya, Hari Rod-Murghab, Northern, Helmand and other river Basins to provide:
(A) Reservoir optimization.
(B) Reservoir simulation.
(C) Development of reservoir rule curves.
(D) Detailed capital and operations and maintenance cost estimates.
(i) Water Resources Capacity Development: Provide advisory services to various institutions working in water resources management including but not limited to the Ministry of Energy and Water, Supreme Council of Water, National Environmental Protection Agency, the Ministry of Urban Development, the Ministry of Rural Rehabilitation and Development, the Ministry of Agriculture, Irrigation, and Livestock ,and the Independent Directorate for Local Governance. The assistance might include, but not be limited to:
(A) Assigning experts to be co-located with the targeted entity to provide daily advisory support and capacity building.
(B) Conducting or facilitating meetings, workshops, studies, and training programs in or outside of Afghanistan.
(C) Implementing detailed technical assessments structuring public-private partnerships, or assessing policy or regulatory improvements.
(C) Supporting specific detailed technical training on various topics including but not limited to:
(1) Hydrologic/hydraulic/sediment analyses and designs
(2) Water resources planning using Integrated Water Resources Management
(3) Reservoir optimization, reservoir simulation, and associated models
(4) Stochastic/synthetic stream flow generation to fill in hydrologic data-gaps
C.4(h) Commodities/Equipment Procurement and InstallationAs required by task order, the Contractor shall purchase, store, maintain inventories, and otherwise be responsible for USAID-funded commodities and equipment. Such commodities and equipment may be provided to the Contractor by USAID, procured by the Contractor, or assigned or distributed to projects and/or to other GIRoA’s agencies as necessary.
Illustrative activities under this requirement shall include, but are not limited to:
(1) Assessing, analyzing, developing specifications and installing commodities or equipment required by public organizations working with USAID assistance; and
(2) Undertaking the procurement and/or installation of approved commodities and equipment for USAID partners according to USAID regulations. This could include computer and office equipment, energy efficiency equipment, field and training tools, and other commodities, supplies, and equipment required for assistance.
C.4(i) Measuring and MonitoringMeasuring and monitoring progress in the implementation of project activities will be an ongoing and regular function of the work. The Contractor shall establish measurement and monitoring systems that generate the information needed to track incremental implementation progress. These monitoring systems should also provide data that can form part of annual progress reports and show incremental progress in overall implementation efforts. The Contractor also shall assess overall outcomes and impact resulting from implementation efforts. Each task order will specify monitoring procedures.
The USAID COTR, in conjunction with the USAID Contracting Officer (CO), will monitor and evaluate the Contractor’s overall performance in accordance with progress toward deliverables and expected performance against the progress indicators illustrated in each task order.
C.4(j) Procurement and SubcontractingThe Contractor shall accomplish construction of energy & water projects by subcontracting with Afghan subcontractors to the maximum extent possible. Individual TOs issued under this IQC will specify USAID’s expectation on the number of Afghans hired and/or trained. The Contractor shall identify qualified Afghan subcontractors and maintain a list of said subcontractors during the contract performance period.
In determining the qualifications of Afghan subcontractors, consideration will be given to such factors as construction experience, prior work in the area, knowledge of customs and practices of the area, ability to muster equipment and skilled and unskilled labor, etc. The Contractor shall regularly update the list and maintain performance data on all subcontractors who have accomplished work for the Contractor.
Each Contractor task order proposal shall include a discussion of the Contractor’s proposed subcontracting approach; including the Contractor’s approach to promoting the objectives of the Afghan First Policy, included as attachment J.9 of the IQC; and the Contractor’s subcontractor selection criteria.
The Contractor shall implement a subcontractor selection criteria process in accordance with the terms of this IQC and the individual task orders awarded to the Contractor under the IQC. To the maximum extent possible, competitive procurement shall be used in selecting subcontractors. The preferred type of subcontract is firm-fixed-price for construction work. Contractor shall provide USAID with documentation and details of the Contractor’s subcontract bidding process and the opportunity for USAID to participate as an observing member of all subcontract evaluation and selection Technical Evaluation Committees (TEC).
Contractor shall use its best efforts to subcontract at least 60 percent of first tier subcontracts, by monetary value, to Afghan-owned subcontractors. Said Afghan “first tier” Afghan subcontractors shall be required to directly self-perform a substantial portion of the subcontracts. All subcontractors must possess all required certifications and licenses for the work being accomplished. While local construction companies are preferred, it is recognized that some international subcontractors may be needed due to technical capacities. These international subcontractors will to the extent possible hire and train Afghans.
The Contractor shall assure that the Contractor and its subcontractors have fully obtained all required local approvals and have satisfied all applicable local and USAID requirements in the performance of subcontracted work.
C.4(k) Quality Control / Quality AssurancePrior to starting any task order work, the Contractor shall submit to USAID for TOCOTR approval a detailed Quality Control (QC) Plan associated with the activities described herein. The QC Plan will address critical QC issues implicit in the construction projects, including but not limited to laboratory soil testing, classification, and compaction, concrete mix designs and strength, concrete cylinder tests, optimal water/cement ratios, destructive and non-destructive material testing, and other mechanical and non-mechanical tests as required by the specific design features of the proposed project.
USAID strictly follows the three phase quality control system. As required in the task order, a QC Plan shall be prepared in accordance with those requirements.
Unless otherwise stated, construction quality shall be ensured through an integrated system of QC and Quality Assurance (QA) implemented by the Contractor. The Contractor will be responsible for constructing the work in accordance with approved plans and specifications. The Contractor is also responsible for establishing QA procedures, which are checks and controls during the construction process which will assure that construction quality as required by contract documents is maintained. The QC/QA Plan will also fully define the Contractor quality system, procedures, checks and balances and shall be submitted to the COTR for approval.
Additional QA may also be performed by USAID and serve to verify that the levels of workmanship and quality of materials stipulated in the contract specifications are met by the Contractor. USAID may accomplish these tasks by assigning a QA Engineer to the project and working closely with the Contractor’s QC Manager on compliance. Notwithstanding QA efforts of USAID or other third-party entities, the Contractor remains fully responsible for the quality of work performed under this IQC.
C.4(l) SafetyThe Contractor shall develop and implement a comprehensive and effective safety program to protect life, property and environment. The Contractor’s Safety Program shall be submitted to the COTR prior to the Contractor commencing field work. Unless specifically addressed
otherwise in a task order or approved by the COTR, the Safety Program shall conform to U.S. Army Corps of Engineers (USACE) Safety and Health Requirements Manual, EM 385-1-1 and US Occupational Safety and Health standards for the site conditions experienced.
(1) Safety Program and Safety Plan: The Contractor shall implement safety measures to accomplish the work in the safest manner possible at the site. The Contractor’s safety program shall define roles, responsibilities, programs, policies, and procedures to accomplish the goal of achieving superior safety performance during all phases of the project.
(2) General Safe Work Practices: The Contractor shall establish standard operating procedures for the project to guide employees in safe work practices. All employees, including managers and supervisors, shall have training and instruction on general and job-specific safety and health practices. Workplace safety and health training practices shall include the following:
(i) Explanation of the Contractor's Accident Prevention Plan, Emergency Action Plan, and Fire Prevention Plan, and measures for reporting any unsafe conditions, work practices, and injuries.
(ii) Use of appropriate clothing, including gloves, footwear, and personal protective equipment.
(iii) Information about chemical hazards to which employees could be exposed and other hazard communication program information.
(iv) Availability of toilet, hand-washing, and drinking water facilities.
(v) Provisions for medical services and first aid, including emergency procedures.
In addition, the Contractor shall provide specific instructions to each employee regarding hazards unique to his or her job assignment, to the extent that such information was not already covered in other training. The Contractor shall establish written safe work practices covering all phases of the work. Safety, quality and all other project programs and requirements that are placed upon the Prime Contractor shall all be required of all subcontractors.
C.4(m) Contract Performance SupportThe Contractor shall be responsible for contract performance support, which typically will include: regular client reporting (including costs), monitoring of schedules, contract change management, management of permitting requirements, preventative maintenance inspections, certification of contract completion, document control, commissioning services, dispute resolution, monitoring and resolution of deficiencies and warranties, resolution of Contractor performance issues, general technical assistance, and/or certification of progress payments.
C.4(n) Cost Control Reporting SystemThe Contractor shall develop and implement a cost control reporting system including financial data required by USAID to monitor progress and cost versus budget for all activities under the contract. The Contractor shall forecast cost based on changes in project conditions. The Contractor’s cost control and reporting system shall include provision of “look ahead” schedules, “earned value” analysis and simulations capable of depicting “what if” scenarios.
C.4(o) Pre-Construction ConferencesThe Contractor shall conduct pre-construction conferences with each project subcontractor to acquaint key personnel, local authorities and inspectors and other involved parties with the procedures, lines of authority and the interrelationship with the monitoring activities of the Contractor, TOCOTR and others. These conferences shall take place shortly after each subcontract is executed and will include TOCOTR representation.
C.4(p) ScheduleThe Contractor shall create and maintain schedules for all task orders and ensure that all work is completed in accordance with the schedules approved by the TOCOTR. The Contractor shall integrate subcontractors’ schedules into the project work plan and overall project schedule and submit to USAID as required. Schedules shall reflect: baseline schedule (award schedule), schedule critical path(s), actual progress, forecast schedule for remaining work, estimated completion date, and other data as may be specified in the task order or reasonably required by the TOCOTR.
The Contractor shall advise USAID in writing within five (5) workdays of any actual or potential delays due to performance and other reasons and recommend steps to mitigate the problem as well as alternatives to overcome such problems.
C.4(q) Project Completion and Turnover ActivitiesThe Contractor shall prepare and submit final as-built drawings of completed work and operation and maintenance manuals for all major systems and ensure the proper start-up and usability of each separate project. In addition, the Contractor shall prepare contract closeout and turnover documentation pertaining to construction according to contract requirements. Warranties shall be in accordance with the IQC.
C.5(a) Cultural and Aesthetic ConsiderationsThe Contractor shall be sensitive to the cultural climate in the relevant regions and pay particular attention to such items as interior decoration, interior finishes, and adequate illumination suited to expected use of the lighted space, and other features of work that may be identified during the course of work.
C.5(b) Capacity BuildingLocal capacity building for construction contractors, institutions and individuals and local employment generation is an important objective of USAID. In some cases, capacity building or employment generation may be a primary objective of an activity under the program. The Contractor shall assure that these objectives are addressed in performance of the task order. The Contractor shall aggressively promote local employment generation and implementation of capacity building on task orders that include construction within the statement of work. This effort shall focus on the Contractor and its subcontractors hiring and training Afghanistan and mentoring Afghanistan companies and individuals to develop to the point that they can undertake subcontract work or direct contracts.
Given the fact that the Government of the Islamic Republic of Afghanistan (GIROA) and local government agencies must eventually be completely capable of maintaining physical installations to ensuring its long term operation and also be capable of assessing and specifying further needs, the Contractor shall provide various forms of training for local personnel, most likely in the form of on-the-job training and mentoring.
The Contractor shall channel a portion of the program implementation to Afghanistan implementers to carry out these activities. In keeping with the principles of designing a program for Afghanistan, and where the Contractor determines that program content and efficiency of implementation will be beneficial, the Contractor is strongly encouraged to subcontract with Afghan firms and other Afghanistan entities in the implementation of task orders.
C.5(c) Increasing Afghan ParticipationThe Contractor shall build technical and managerial capacity of Afghans and Afghan firms during the implementation of this IQC. The Contractor shall identify in all task orders the positions to be filled by Afghans. In addition, for multi-year task orders, an Afghan employee must be trained to assume the Task Order Manager role in the second year of the project or in the year specified in the TO. The Contractor shall also identify Afghan organizations to provide subcontract services and implement action to promote the Afghan First Policy included at attachment J.10 of this contract. The Contractor shall also include in their reporting requirements to document the number of Afghans employed directly and as subcontractors and the monetary value of direct payments to Afghan personnel. In addition, reporting is required for the total amount spent by specific area in Afghanistan.
C.5(d) Gender IssuesUSAID programs must address the needs and protect the rights of women and girls in Afghanistan. Therefore, USAID requires contractors to undertake efforts to prevent discrimination and violence against women and girls, provide economic and leadership opportunities, increase participation of women in the political process, improve security for women and girls, promote education, health and well-being, and other efforts designed to directly benefit women and girls. It is expected that the relevant indicators on female beneficiaries and impacts of activities on the needs of women and girls will vary by project. However, relevant indicators may include items such as:
1) the total number of women and girls supported ;
2) number of women accessing basic services, including education and health;
3) number of interventions leading to increased employment and economic opportunities for women, as well of number of beneficiaries;
4) number of interventions resulting in increased participation of women in government and civil society;
5) number of activities supporting legal rights and public access for women; and,
6) outcomes for women who have benefited from the contract/agreement.
Indicators applicable to the contract will be disaggregated by gender. Further guidance on the gender reporting will be provided in each TO issued under the IQC.
C.5(e) Zoning ConsiderationsZoning regulation in Afghanistan is likely to be non-existent or in a primitive state. The Contractor will not be responsible for the identification or development of zoning regulations. Nevertheless, during the course of task order implementation, the Contractor is expected to render its opinions freely on the need for zoning restrictions through a series of discrete memoranda to COTR, each covering a specific situation.
Examples are opinions on limiting building heights and areas, the use pattern for structures in the vicinity of project location, the extent of parking areas, and access to the building in terms of designing for security. Notwithstanding the terms of this section C.5(e), The Contractor shall fully comply with the requirements stated in section C.5.(h). This requirement is applicable to task orders that are performed in Afghanistan.
C.5(f) De-miningAs with any post-war reconstruction program, the problem of land mines, booby traps and unexploded ordnance will require extreme vigilance and specific measures to reduce risk to construction workers, program monitors and other individuals involved in project implementation. According to United Nations Mine Action Centre for Afghanistan (UNMACA), estimates of landmines in Afghanistan range from five to seven million and maps locating minefields may be imprecise or non-existent.
C.5(g) Maintenance of Confidential and/or Proprietary InformationThe Contractor shall at all times maintain the confidentiality of sensitive and/or proprietary information obtained as a result of performance of this contact. The Contractor shall institute procedures acceptable to the COTR and fully comply with all USAID’s requirements in regards to maintaining the confidentiality of information and procurement integrity.
The Contractor shall maintain and preserve all records and information whether in electronic, audio, video or paper format that is directly or indirectly generated during performance of its work in regard to this contract in an orderly and readily accessible manner. All documents created as the result of operational activities in conjunction with work being performed as the direct or indirect result of scopes of work contained within the issued task orders are to be considered as the property of the US Government in addition to being the work product of the Contractor.
C.5(h) Environmental ComplianceThe Contractor is responsible for performing all work in such a manner as to minimize the pollution of air, water, or land and to control noise and dust in accordance with all applicable U.S., Afghan and/or region environmental laws, regulations and programs that relate to the performance of work awarded in individual task orders. Where there is a conflict between U.S.,
Afghan and/or region law, the requirements that are more protective of health and the natural environment shall be used. In no case will the requirements be less stringent than those required by U.S. law and/or regulation.
A number of projects financed are likely to have significant environmental consequences. Pursuant to USAID regulation 22 CFR 216 the Contractor shall conduct Environmental Assessments (EAs) for those projects that are likely to have significant negative environmental effects, and prepare environmental guidelines which will be used to help identify specific factors to be considered for those types of projects where the potential for negative effects is substantially lower.
Examples of eligible projects include, but are not limited to, the repair and reconstruction of infrastructure damaged during conflict or through lack of maintenance as well as Greenfield projects. Repair and reconstruction projects that rebuild what previously existed and new projects are very likely to have significant environmental consequences. Therefore, the design and the construction of each approved project will be required to address potential environmental effects.
The Contractor shall develop environmental guidelines to be used in identifying potential negative environmental impacts associated with a project or activity and appropriate measures to mitigate the adverse impact. The guidelines shall also describe procedures to be used in the supervision of any construction to ensure best practices on the construction sites to mitigate short-term construction related impacts. These guidelines will be provided to the COTR for each task order that involves activities with potential for adverse environmental impact. The Contractor shall ensure that designs reflect environmentally sound design considerations, and where there is potential for adverse impact, ensure the project will be designed to avoid or mitigate these impacts and that appropriate mitigation measures are addressed and incorporated in the plan/design.
The Contractor shall adhere to the conditions set forth in the Initial Environmental Examination and any other environmental documents developed and approved by USAID prior to the initiation of task orders. No rehabilitation and/or construction activity shall be initiated without prior approval of USAID.
C.5(i) Record KeepingThe Contractor shall establish and maintain the appropriate number and sizes of technical libraries to ensure the appropriate degree of access by quality assurance, technical services and contract administrative personnel. Approved sets of drawings and specifications shall be maintained for the use by the Contractor and USAID in the performance of quality control and assurance, technical services and contract administration activities
C.5(j) SecurityContractor shall be fully familiar and compliant with the requirements and procedures of Section H.27 of this IQC. Further, Contractor shall comply with all GIRoA and U. S. Government civilian/ military agency policies and orders (COM/FRAG) as they relate to contracting with private security contractors (PSCs). Contractor shall assure that unlicensed private security contractors are not used by Contractor or any of Contractor’s subcontractors.
The Contractor shall be responsible for providing all life-support and security services required for its personnel deployed to project locations except when it is expressly stated in individual task orders that such facilities and services are to be provided by other means. The Contractor responsibilities shall include all life support, communications, and transportation of materials, personnel, and equipment to work sites unless otherwise specified in the task orders. The Contractor may be required to provide the same life-support and security services for USAID personnel when so specified in a task order. In addition, the Contractor shall be responsible for maintaining the security of its personnel, materials, and equipment.
For each task order, unless otherwise stated, the Contractor shall prepare a comprehensive safety and security plan pertaining to all aspects of its activities and the activities of its employees in the performance of all work related to this contract as well as the off-duty activities of its employees, as those activities relate to performance of contract work, serving in Afghanistan or elsewhere within the region as it relates to performance of the work. The Contractor shall continuously monitor and update this comprehensive safety and security plan by means of qualified and competent staff of personnel.
The Contractor shall work closely with and establish liaison and cooperate with all authorized and appropriate safety and security organizations and entities for the protection and safety of its operations and employees.
C.5(k) Equipment/Supplies Procurement and InstallationAs part of the overall effort, the Contractor may be required to purchase and install commodities and equipment, including refurbishing buildings in which the equipment might be installed. The procurement of commodities and equipment should support the provision of an infrastructure project construction, and not constitute the majority of any task order. Activities under this area can include, but are not limited to:
(1) Assessing, analyzing, developing specifications for, and installing commodities or equipment (including but not limited to software, computer-related equipment and telecommunications equipment) as required.
(2) Undertaking the procurement and/or installation of approved commodities and equipment according to contract requirements, including refurbishing the buildings where the equipment will be installed if necessary. This could include computer and office equipment, telecommunications equipment, testing and metering equipment, field and training tools, and other commodities, supplies, and equipment required for assistance.
C.6.(a) IQC ManagerThe IQC Manager at a minimum must have BS degree in engineering from an accredited college or university. The candidate should hold advanced degrees and have extensive experience and knowledge in concepts, principles and practices in developing countries within a science or engineering field. A Professional Engineering (P.E.) license or equivalent is required for international offerors (non-Afghan).
The candidate must have the ability to express engineering and scientific judgment clearly and concisely in writing and orally. S/he must have a broad knowledge of managing complex projects in the U.S. and overseas (required for international offerors, not Afghan). The candidate should have 20 years of relevant work experience, with at least ten (10) years of direct experience in engineering or the field of specialty. Direct experience managing donor funded projects in developing countries and experience working in conflict and/or post conflict countries is highly desirable.
C.6.(b) Deputy Manager for EnergyThe Deputy Manager for energy must have at a minimum BS degree in a field relevant to energy from an accredited college or university. A Professional Engineering (P.E.) license or equivalent is required for international offerors (non-afghan). The candidate should have extensive experience and knowledge in concepts, principles and practices of energy project development in developing countries.
The candidate must have the ability to express engineering and scientific judgment clearly and concisely in writing and orally. S/he must have a broad knowledge of managing complex projects in the U.S. and overseas (required for international offerors, not Afghan). The candidate should have ten (10) years of relevant work experience, with at least five (5) years of direct experience in designing or managing energy development projects in developing countries. Experience working in conflict and/or post conflict countries is highly desirable.
C.6.(c) Deputy Manager for WaterThe Deputy Manager for Water must have at a minimum BS degree in a field related to water management or civil engineering from an accredited college or university. A Professional Engineering (P.E.) license or equivalent is required for international offerors(non-afghan). The candidate should have extensive experience and knowledge in concepts, principles and practices in developing countries within a science or engineering field. The candidate must have the ability to express engineering and scientific judgment clearly and concisely in writing and orally. S/he must have a broad knowledge of managing complex projects in the U.S. and overseas (required for international offerors, not Afghan).
The candidate should have ten (10) years of relevant work experience, with at least five (5) years of direct experience in water management, or water project engineering in developing countries. Experience working in conflict and/or post conflict countries is highly desirable.
C.7 CONTRACT MANAGEMENT RELATIONSHIPThe Contractor shall assure the successful completion program objectives, and shall be responsible for providing all personnel, equipment, materials, supplies and facilities for its use in order to manage, supervise, inspect, make or authorize payment, and expedite the completion of the work in a timely and acceptable manner. Contractor responsibilities under this section include, but are not limited to:
(1) Minimizing disruptions to the operation of existing facilities. Since infrastructure projects should be in full operational service, the Contractor shall perform the activities so as to minimize service disruption of the existing facilities. This may require developing alternative solutions, such as construction of bypass roads, water supply sources, extensive traffic control efforts, etc. Work conditions and specifications will vary from site to site. This will require extensive knowledge of the functional operation and efficient use of the power plants, water systems, roads, facilities, equipment, support systems, and building structures.
(2) Coordinating all the work with the COTR, the Government of Afghanistan, other stakeholders, and USAID personnel. Under the guidance of USAID, the Contractor shall coordinate his work with GIRoA officials, representatives of the international community, and NGOs. In cases where these actors are implementing related infrastructure reconstruction projects, the Contractor shall closely coordinate the construction schedule(s) with them, and monitor activity progress to assure proper coordination between the related projects.
(3) Meeting the requirements of all applicable site safety, and quality assurance / control practices. In addition to the requirements of Section E.7 of this contract and based on the specifications indicated in the task order, the Contractor’s responsibilities include, but are not limited to, (a) an Accident Prevention Plan, (b) a Site Specific Health and Safety Plan, and (c) a Quality Assurance (QA) / Quality Control (QC) Plan.
C.8 STAFF QUALIFICATIONSThe Contractor shall provide staff with education, experience and credential qualifications commensurate to the responsibilities and compensation of the position and sufficient to accomplish the requirements of the task orders. Generally, as the position titles increase in seniority, staff qualification requirements must also increase accordingly (i.e. A mid-level engineer must have at least 10 years’ experience while a senior engineer must have 15 years’ experience and education requirements increase [M.Sc. versus B.Sc.].). The following table provides illustrative list of personnel and their qualifications that may be required on task orders (see original document):
1 B – Four Year University Degree, M – Post Graduate or Master’s Degree, C – Certification from recognized certification granting organization in field of specialization
2 Years of Relevant Work (i.e. experience working in the field of specialization)
3 S – Degree in field of specialization, P – Professional Designation such as CPA or Admission to BAR, L – License to practice in area of specialization such as a Professional Engineers (P.E.) license.
While the foregoing are USAID’s desired position qualifications, USAID will consider on a case-by-case basis other factors that amount to equivalence of the specified requirements.
C.9 ACRONYMS AND DEFINITIONSThe following terms and acronyms are used in this IQC and subsequent task orders with meanings as reflected below:
ADS USAID Automated Directives System
Afghan Firm An Afghan Firm is (1) an entity with an Afghan business license and ownership of at least 51% of the entity by an Afghan citizen or (2) a joint venture which includes substantial participation of an Afghan Firm. Substantial participation means performance of at least 60% of the contract work, measured by contract/task order value, by the Afghan Firm’s own forces.
AIDAR - USAID Acquisition Regulation
CCN - Cooperating Country National
CO - Contracting Officer
COTR - Contracting Officer’s Technical Representative
CPR - Contractor Performance Report
CST - Contractor Salary Threshold
CTO - Cognizant Technical Officer (wherever this acronym or term appears, it shall mean COTR)
EW IQC - Energy and Water IQC
FAR - Federal Acquisition Regulation
FFP - firm-fixed-price
GIRoA - Government of the Islamic Republic of Afghanistan
IBC - International Building Code
IEE - Initial Environmental Examination
IMC - International Mechanical Code
IPC - International Plumbing Code
IQC -Indefinite Quantity Contract
MoPH GIRoA - Ministry of Public Health
NEC - National Electrical Code
NFPA - National Fire Protection Association 101 Life Safety Code
NICRA - Negotiated Indirect Cost Rate Agreement
NTP - Notice to Proceed
ODC - other direct costs
PMR - Performance Monitoring Report
Project work or tasks assigned to the Contractor by specific task orders
QCP - Quality Control Plan
RFP - Request for Proposal
RFTOP - Request for Task Order Proposal
SOW - Scope of Work
TCN - Third Country National
TO - task order
TOCO - Task Order Contracting Officers
TOCOTR - Task Order Contracting Officer’s Technical Representative
UFGS - Unified Facilities Guide Specifications
USAID - United States Agency for International Development
USG - United States Government
UXO - Unexploded Ordinance
This information is derived from solicitations published on www.fbo.gov. The source documents related to this Indefinite Quantity Contract (IQC) are available below. Interested in researching prime USAID IQC holders? With hundreds of entries, Developmentwork.Net maintains an overview of prime USAID IQC holders here.
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