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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Aligned Team

A team that is established as part of the existing organization structure, e.g., an assistance objective team that replaces a technical office within an operating unit (See also parallel team and permanent team.). An aligned team is an organization unit (See also organization unit) and the team leader of an aligned team is a supervisor, with full supervisory authorities and responsibilities (USAID Automated Directives System - ADS - Chapter 102).

Allotment

A recurring specified deduction for a legal purpose from pay authorized by an employee to be paid to an allottee (USAID Automated Directives System - ADS - Chapter 478). The authority delegated by the head or other authorized employee of an agency to agency employees to incur obligations within a specified amount, pursuant to Office of Management and Budget (OMB) apportionment or reapportionment action or other statutory authority making funds available for obligation (OMB A-34) (USAID Automated Directives System - ADS - Chapter 634).

Allottee

The recipient of an Allotment (USAID Automated Directives System - ADS - Chapter 634).

Allottee Bureaus

The bureaus that have received a funding authorization making funds available for obligation for the purpose of carrying out the program (USAID Automated Directives System - ADS - Chapter 628).

Allowance

The authority delegated to organizational units to incur obligations within a specified amount in accordance with an allotment of funds (USAID Automated Directives System - ADS - Chapter 634).

Allowed Costs

An incurred cost questioned by the audit organization that USAID has determined to be an acceptable charge to the government (USAID Automated Directives System - ADS - Chapter 595).

Allowee

The recipient of a budget allowance (USAID Automated Directives System - ADS - Chapter 634).

Alternate Metric Executive

USAID's Alternate Metric Executive performs the activities and the responsibilities of USAID's Metric Executive in that person's absence. Section 323.2 of ADS 323 identifies the individual designated for this role (USAID Automated Directives System - ADS - Chapter 323).

Alternative Discipline

An optional, non-traditional approach to employee discipline which provides for a variety of both punitive and non-punitive remedial corrective actions (USAID Automated Directives System - ADS - Chapter 487).

Alternative Workplace

That place where the telecommuter will work while telecommuting, i.e working somewhere other than at an official USAID office. This workplace will usually be the employee's home. However, other telecommuting sites might include a law library, a research facility, or a telecommuting center (USAID Automated Directives System - ADS - Chapter 405).

Ambassador'S Authority

Each U.S. Ambassador has authority to request the authorization from BHR - OFDA to commit up to $25,000 upon the written declaration of a disaster (USAID Automated Directives System - ADS - Chapter 251).

Amend

Modify or correct a record (USAID Automated Directives System - ADS - Chapter 508).

American Family Member (Afm) Appointment

An American Family Member appointment is a type of Foreign Service limited Non-Career appointment available only to Eligible Family Members, under the authority of sections 309 and 311(a) of the Foreign Service Act of 1980 as amended. Appointments are for more than one year and not to exceed five years (USAID Automated Directives System - ADS - Chapters 450 and 470).

American Ship

Vessel registered under U.S. laws (USAID Automated Directives System - ADS - Chapter 523).

Annual Agency Awards

These awards are given out annually to an employee or group for outstanding performance in a particular area based on criteria specified for an individual award. Annual awards include the Michael H.B. Adler Award, C. Herbert Rees Memorial Award, Michael K. White Memorial Award, Outstanding Support Staff Award, Foreign Service National of the Year Award, Equal Employment Opportunity Award, Science and Technology Award, Minority Serving Institutions (MSI), Extra Mile Award, Molly Kux Award, George C. Marshall Award, USAID Award for Heroism, Administrator's Implementation Award, Administrator's Management Improvement Award, and the Ethics Award (USAID Automated Directives System - ADS - Chapter 491).

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