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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Agency Tender Official (Ato)

An inherently governmental official with decision-making authority who is responsible for the agency tender and represents the agency tender during source selection (USAID Automated Directives System - ADS - Chapter 104). Agent Term no longer used (See Partner).

Agency-Contracted Financial Audit

An audit of specific USAID-funded grants or contracts where the Office of Inspector General (OIG) manages non-Federal auditors and issues the resulting audit report. Non-Federal auditors are generally U.S, or U.S.-affiliated firms hired under OIG contracts (USAID Automated Directives System - ADS - Chapter 591).

Agency-Issued Letter Of Credit (Loc)

An instrument certified by an authorized official of USAID's Bureau for Management, Financial Management (M - FM) that authorizes the recipient to request an electronic draw down (or advance) of funds through the Bureau of Management, Office of Financial Management, Cash Management and Payment Division, Grants and Interagency Billings Team (M - FM - CMP - GIB). LOCs are not issued to non-U.S. organizations organized, located, and operated outside the U.S. unless the organization maintains an account in a U.S. bank able to accept a funds transfer from the U.S. Treasury. LOC financing is available for advance payments where the amount required for advances is at least $50,000 over the life of the contract or grant and there is a continuing relationship with the organization for at least one year (USAID Automated Directives System - ADS - Chapter 636).

Agency-Shared Platform

Hardware that is part of the Agency-supported automation network and shared by multiple users (USAID Automated Directives System - ADS - Chapter 550).

Agent Of The Class

A class member who acts for the class during the processing of the class complaint (USAID Automated Directives System - ADS - Chapter 110).

Aggrieved Person

Any person or class of individuals presenting a complaint to an EEO Counselor (USAID Automated Directives System - ADS - Chapter 110).

Agreement Officer (See Also, Contracting Officer)

A person with the authority to enter into, administer, terminate and closeout assistance agreements, and make related determinations and findings on behalf of USAID. An Agreement Officer can only act within the scope of a duly authorized warrant or other valid delegation of authority. The term Agreement Officer includes persons warranted as Grant Officers. It also includes certain authorized representatives of the Agreement Officer acting within the limits of their authority as delegated by the Agreement Officer (USAID Automated Directives System - ADS - Chapters 303, 304). A person representing the U.S. Government through the exercise of his - her delegated authority to enter into, administer, and terminate contracts and make related determinations and findings. This authority is delegated by one of two methods: to the individual by means of a Certificate of Appointment, SF-1402, as prescribed in FAR 1.603-3, including any limitations on the scope of authority to be exercised, or to the head of each contracting activity (as defined in AIDAR 702.170) as specified in AIDAR 701.601 (USAID Automated Directives System - ADS - Chapters 302, 306, 331).

Agreement Officer'S Technical Representative (Aotr)

The individual who performs functions that are designated by the Agreement Officer, or is specifically designated by policy or regulation as part of the administration of an assistance award (grant or cooperative agreement).

Agreement To Continue In Service

Employees selected for training agree to remain with the Agency for a pre-determined minimum period. If the employee leaves the Government before the agreed upon time, the Agency has the right to require repayment for the amount of time not served (USAID Automated Directives System - ADS - Chapter 459).

Aid Form

A form initiated by the U.S. Agency for International Development. AID forms are approved by M - AS - IRD for official use and assigned an AID form number and revision date (USAID Automated Directives System - ADS - Chapter 505).

Aids-Related Complex (Arc)

A condition caused by the AIDS virus (HIV) in which the patient tests positive for AIDS infection and has a specific set of clinical symptoms (USAID Automated Directives System - ADS - Chapter 407).

Air Waybill

A document that provides a written description of goods sent with a common carrier by air (USAID Automated Directives System - ADS - Chapter 314).

Alcohol Or Drug Counselor

Definition is in 3 FAM 695 3-3 (USAID Automated Directives System - ADS - Chapter 408).

Alcoholic

Definition is in 3 FAM 695 3-3 (USAID Automated Directives System - ADS - Chapter 408).

Alcoholism

Definition is in 3 FAM 695 3-3 (USAID Automated Directives System - ADS - Chapter 408).

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