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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Administrative Judge

Formerly hearing examiner, a person appointed by EEOC to conduct hearings on equal employment opportunity complaints (USAID Automated Directives System - ADS - Chapter 110).

Administrative Officer - Counselor

The State Department officer responsible for managing all administrative and support activities of an overseas post, except for USAID activities under independent administration. Responsibilities include management of and budgeting for real property operations (FAM06-0700) (See Single Real Property Manager) (USAID Automated Directives System - ADS - Chapter 535).

Administrative Offset

The withholding of money payable by the United States to, or held by the United States for, a person to satisfy a debt the person owes the government (USAID Automated Directives System - ADS - Chapter 625).

Administrative Property

Administrative property is basic common-use furniture, furnishing, and equipment (including residence property) usually available through normal supply channels (e.g., desks, chairs, office machines, sofas, beds, refrigerators, etc) (USAID Automated Directives System - ADS - Chapter 534).

Administrative Sanctions

Corrective or preventative, often disciplinary in nature, actions taken as part of a response to an incident where policy, procedure, or rule of behavior has been violated (USAID Automated Directives System - ADS - Chapter 545).

Administrative Wage Garnishment

The process by which Federal agencies require a private sector employer to withhold up to 15 percent of an employee's disposable pay to satisfy a delinquent debt owed to the Federal government. A court order is not required (USAID Automated Directives System - ADS - Chapter 625).

Administrative Workweek

A period of seven consecutive calendar days beginning on Sunday and ending on the following Saturday (USAID Automated Directives System - ADS - Chapters 479, 481).

Administratively Controlled Correspondence

Correspondence which does not require the same protection as National Security Information but should be protected from unauthorized disclosure for administrative reasons, i.e., Sensitive But Unclassified (SBU) (USAID Automated Directives System - ADS - Chapter 503).

Administratively Determined (Ad) Appointment

An appointment action under which personnel may be appointed, compensated, and removed by the Administrator without regard to the provisions of any other law (USAID Automated Directives System - ADS - Chapter 103, 413).

Administratively Determined (Ad) Personnel

An appointment action under which personnel may be appointed, compensated, and removed by the Administrator without regard to the provisions of any other law (USAID Automated Directives System - ADS - Chapter 412).

Admonishment

See 3 FAM 4310 (USAID Automated Directives System - ADS - Chapter 485).

Adoption

A legal process in which an individual becomes the legal parent of another's child. The source of an adopted child-e.g., whether from a licensed placement agency or otherwise-is not a factor in determining eligibility for leave (USAID Automated Directives System - ADS - Chapter 481).

Adoption Agreement

This is the legal document, filed with the Internal Revenue Service, which allows the employer to establish and implement a 401(k) pension plan (USAID Automated Directives System - ADS - Chapter 637).

Ads Clearance

The ADS Clearance process is the mechanism for vetting and clearing Agency-wide internal regulations (policy directives) and required operating procedures. ADS Authors must obtain ADS clearance for all new, substantively revised, or canceled material before issuance. Editorial changes do not require clearance (USAID Automated Directives System - ADS - Chapter 504).

Ads Drafter

An Automated Directives System (ADS) drafter is an individual (or team) that creates or participates in drafting ADS material when asked by the primary author (USAID Automated Directives System - ADS - Chapter 501).

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