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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Accrual

The estimated cost of goods and - or services or other performance received but not yet paid for by the Agency. Accruals are calculated for specific agreements and help provide current information on the financial status of an activity (or group of activities) agreement, or program. In the case of construction, they may be based on percent completed (USAID Automated Directives System - ADS - Chapters 200-203). The value of the liability recognized during the period for goods and - or services received but not disbursed or invoiced but not recorded. It may also refer to the value of associated expenditures (expenses) (USAID Automated Directives System - ADS - Chapter 631).

Accrual Accounting

The basis of accounting that records revenues when earned and expenditures (expenses) when the goods are received or services performed even though the receipt of the revenue or the payment of the expenditure may take place, in whole or part, in another accounting period (USAID Automated Directives System - ADS - Chapter 631).

Accrual Basis

The basis whereby transactions and events are recognized when they occur, regardless of when cash is received or paid (USAID Automated Directives System - ADS - Chapter 631).

Accrual Date

See 6 FAM 311.3 (USAID Automated Directives System - ADS - Chapter 521).

Accrued Expenditure

Charges incurred during a given period that reflect cost - liabilities incurred and the need to pay for (1) services performed by employees, contractors, vendors, carriers, grantees, lessors, and other payees (2) goods and tangible property received and accepted, and (3) amounts becoming owed in the future under programs for which no current service or performance is required, such as annuities, insurance claims, and other benefit payments and some cash grants. JFMIP Accrued expenditure includes both expenditure and accrual components (USAID Automated Directives System - ADS - Chapter 631).

Accrued Leave

The leave earned by an employee during the current leave year that is unused at any given time in that year (USAID Automated Directives System - ADS - Chapter 481).

Accrued Liabilities

The amount owed for expenses or charges incurred but for which payments are not due until a later period (JFMIP). Accrued liabilities will be adjusted for advances to preclude overstated General Ledger balances (USAID Automated Directives System - ADS - Chapter 631).

Accrued Revenue

Revenues are earned by USAID and are owed to USAID as performance occurs, regardless of the timing of collection or whether billing has occurred. Receipts collected in advance of performance are unearned revenue (deferred income) until performance occurs, and develop into accrued revenues as the money is earned by USAID (USAID Automated Directives System - ADS - Chapter 623).

Accumulated Leave

The unused leave remaining to the credit of an employee at the beginning of the leave year (USAID Automated Directives System - ADS - Chapter 481).

Acquired Immune Deficiency Syndrome (Aids)

The term given to the illness that results in the body's inability to fight infection (USAID Automated Directives System - ADS - Chapter 407).

Acquisition

Means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract (USAID Automated Directives System - ADS - Chapter 331).

Acquisition & Assistance Policy Directives (Aapds)

Issued by the Director, Office of Acquisition & Assistance (M - OAA) to provide information of interest to contracting personnel, such as advance notification or interim implementation of changes in acquisition or assistance regulations, reminders, procedures, and general information (USAID Automated Directives System - ADS - Chapters 302, 306).

Acquisition Manager

The designated official who is responsible for procuring IT services and supplies with appropriated funds (USAID Automated Directives System - ADS - Chapter 547).

Acquisition Of Personal Property

Property acquired through purchase, donation, excess from other agencies, or transfer upon completion of a contract (USAID Automated Directives System - ADS - Chapter 518).

Acquisitions Coordinator

An affiliate of the Development Experience Clearinghouse who coordinates the capture of USAID development experience documentation for the Development Experience System (DEXS) (USAID Automated Directives System - ADS - Chapter 540).

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