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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Continuation Of Pay

Continuation of regular salary for up to 45 calendar days due to disability and - or medical treatment following a traumatic injury, intended to eliminate interruption of income while the Office of Workers Compensation Program (OWCP) is processing the employee's claim. Continuation of Pay (COP) is subject to taxes and all other usual payroll deductions (USAID Automated Directives System - ADS - Chapter 442).

Continued Service Agreement

An agreement an employee makes to continue to work for the U.S. Government for a pre-established length of time in exchange for non-U.S. Government sponsored training (USAID Automated Directives System - ADS - Chapter 458).

Continuing Resolution (Cr)

A CR is an appropriation for the entire fiscal year(s) pending enactment of a regular appropriation, but subject to time limitations as to how long it remains in effect (USAID Automated Directives System - ADS - Chapters 603, 621, 634).

Continuity

To go on with selected USAID programs in an actual state of contingency operating conditions (USAID Automated Directives System - ADS - Chapter 502, 511).

Continuity Of Operations Plan (Coop)

A contingency action plan which provides the capability for a Department or Agency to continue operations during a crisis which renders the organization's headquarters unusable (USAID Automated Directives System - ADS - Chapter 511, 531).

Continuous Learning Points (Clps)

To maintain a FAC-C, acquisition professionals are required to earn 80 continuous learning points of skills currency training every two years beginning in October 1, 2007. To maintain a FAC-COTR, a CTO is required to earn 40 continuous learning points (CLPs). of skill currency training every two years beginning on his or her certification date. Continuous learning activities include, but are not limited to, teaching. self-directed study and mentoring. courses completed to achieve certification at the next higher level. professional activities, such as publishing. attending, speaking, and presenting at professional seminars, symposia, conferences, and workshops, and education activities, such as formal training and formal academic programs. Appendix B of the Office of Management and Budget (OMB) Memorandum for Chief Acquisition Officers and Senior Procurement Executives, provides guidance on earning CLPs and assigning points to various developmental activities. FAI provides additional guidance on its Web site (USAID Automated Directives System - ADS - Chapter 458).

Contract

A mutually binding legal instrument in which the principal purpose is the acquisition, by purchase, lease, or barter, of property or services for the direct benefit or use of the Federal government, or in the case of a host country contract, the host government agency that is a principal, signatory party to the instrument (USAID Automated Directives System - ADS - Chapter 302, 304, 305, 621). A mutually binding legal relationship obligating the seller to furnish the supplies or services (including construction) and the buyer to pay for them. It includes all types of commitments that obligate the Government to an expenditure of appropriated funds and that, except as otherwise authorized, are in writing. In addition to bilateral instruments, contracts include (but are not limited to) awards and notices of awards, job orders or task letters issued under basic ordering agreements, letter contracts, orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance and bilateral contract modifications. Contracts do not include grants and cooperative agreements covered by 31 U.S.C. 6301, et seq. For discussion of various types of contracts, See Part 16 (USAID Automated Directives System - ADS - Chapter 331). This term refers to a procurement contract under an award or subaward, and a procurement subcontract under a recipient's or subrecipient's contract (22 CFR 226.2) (303sai, Profit Under USAID Assistance Instuments, An Additional Help Document for ADS Chapter 303).

Contract Actions

The steps necessary to conduct the procurement of goods and services covered by the Development Assistance Committee (DAC). Recommendation (USAID Automated Directives System - ADS - Chapter 221).

Contract Employee

Refers only to U.S. citizens employed as a Personnel Services Contractor (US PSC) independent contractor, fellow, institutional contractor, or any other category of individual, not a direct-hire, requiring a security clearance to work on USAID information or material or have unescorted access in USAID space (USAID Automated Directives System - ADS - Chapter 567).

Contract Information Bulletins (Cibs)

previously issued by the Director, Office of Acquisition & Assistance (M - OAA). To provide information of interest to contracting personnel, such as advance notification or interim implementation of changes in acquisition or assistance regulations, reminders, procedures, and general information. Replaced by Acquisition & Assistance Policy Directives (AAPDs) (USAID Automated Directives System - ADS - Chapter 302).

Contract Management

The management and direction of USAID's procurements, including implementation of USAID's unique procurement policies, regulations, and standards in both USAID - W and overseas (USAID Automated Directives System - ADS - Chapter 527).

Contract Review Board (Crb)

Review Board comprised of Contracting Officers and General Counsel (GC) representative responsible for reviewing documentation for acquisition actions exceeding $10,000,000 for the purpose of minimizing vulnerabilities leading to potential protests, disputes, claims, and litigation against the Agency, providing senior level advice on contracting actions and support to the Contracting Officer and consistency of procurement documentation (USAID Automated Directives System - ADS - Chapter 302).

Contracting

Means purchasing, renting, leasing, or otherwise obtaining supplies or services from non-federal sources. Contracting includes description (but not determination). of supplies and services required, selection and solicitation of sources, preparation and award of contracts, and all phases of contract administration. It does not include making grants or cooperative agreements (USAID Automated Directives System - ADS - Chapter 331).

Contracting Activity

Means an element of an agency designated by the agency head and delegated broad authority regarding acquisition functions. In USAID, the contracting activities consist of the Office of Procurement (M - OP) the Office of Foreign Disaster Assistance (BHR - OFDA) the Center for Human Capacity Development in the Global Bureau (G - HCD) and each overseas post (See AIDAR 702.170-3) (USAID Automated Directives System - ADS - Chapters 302, 331).

Contracting Agency

Any entity of the host country designated by the country as responsible for negotiating contracts financed by an USAID loan or grant. This includes, but is not limited to, ministries of the national government and their sub-unit authorities (such as port or regional) units of local government at any level, and government-owned, private, or mixed corporations and similar entities (USAID Automated Directives System - ADS - Chapters 301, 305).

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