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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Access Restriction

An access restriction is placed to preclude an employee's access to specified information. When access restrictions are imposed, OIG - SEC will coordinate with M - HR or OIG - M as appropriate and with the head of the office of the employee's assignment. The employee will be notified in writing of the restrictions, the reasons for the action, and the time period for the restrictions. Such restrictions will specify the subject matter or specifically designated projects - documents, or other conditional or probationary terms of access. The time period of the restriction may be indefinite or may depend on resolution of a precipitating issue(s) sufficiently to permit the restoration of full access eligibility (USAID Automated Directives System - ADS - Chapter 566).

Access To Information

Giving members of the public, at their request, information to which they are entitled by a law such as the Privacy Act or FOIA (USAID Automated Directives System - ADS - Chapter 508).

Accommodations (Airplane)

First Class: Air travel accommodations at a higher cost than that for standard: economy class accommodations, but lower than premium fare. 2) Premium Fare: Air travel accommodations at a cost higher than that for standard first-class accommodations. 3) Business Class: Air travel accommodations at a cost lower than first-class accommodations and higher than the standard, economy fare. 4) Economy: Standard coach fare, unrestricted, subject to seasonal variances (USAID Automated Directives System - ADS - Chapter 523).

Account Deactivation

A method of temporarily blocking a Purchase Cardholder's ability to make transactions using the Purchase Card without canceling the account altogether (USAID Worldwide Purchase Card Program Manual, A Mandatory Reference for ADS Chapter 331).

Account Servicing

The portion of the claim management cycle that includes monitoring the status of accounts of indebtedness, monitoring records of current debts, billing for amounts due, collecting amounts due, handling debtor correspondence, performing follow-up functions, and providing accurate reporting of debt portfolios (USAID Automated Directives System - ADS - Chapter 625).

Account Setup Information

Specific information (such as name, address, office symbols, transaction limits, merchant category codes, and hierarchy level) necessary for the bank to establish a Purchase Card account (USAID Worldwide Purchase Card Program Manual, A Mandatory Reference for ADS Chapter 331).

Accountability - Ais

The concept that an individual user is held responsible for system actions that occur while the system password is actively enabling system access (USAID Automated Directives System - ADS - Chapter 562).

Accountability For Results (Or Results Accountability)

The establishment of clear responsibility and expectation related to achieving formally approved results. Expectations concerning accountability vary with the degree of control that an individual or Operating Unit has over the results they are managing (USAID Automated Directives System - ADS - Chapters 200, 203).

Accountability Report

Annual report to OMB and Congress that integrates the following information: Federal Managers' Financial Integrity Act report, Chief Financial Officers Act Annual Report (including audited financial statements), Management's Report on Final Action as required by the Inspector General Act, and available information on Agency performance compared with its stated goals and objectives, in advance of the statutory Government Performance and Results Act requirement (USAID Automated Directives System - ADS - Chapter 596).

Accountable Property

(See 14 FAM 411.4).

Accountable Property Officer (Apo)

An official appointed by Agency Property Management Officers who is responsible for nonexpendable property or information technology (IT) property. The IT APO is separately designated by IRM. This official is charged with budgeting, accountability, receipt, storage, issuance, record keeping, inventory, reporting, and certification of all property resources records and reports within the accountable area. For IT property this pertains to all Federal Information Processing (FIP) resources (USAID Automated Directives System - ADS - Chapters 518, 532, 534, 547, 629).

Accountable Property Records

Formal records of personal property that assign specific responsibility for control to an individual (USAID Automated Directives System - ADS - Chapter 518).

Accounting Standards And Principles

Those conventions, rules, and procedures necessary to define acceptable accounting practice. Accounting standards include broad guidelines of general application and may also include detailed practices and procedures (OMB Circular A-134) (USAID Automated Directives System - ADS - Chapter 620).

Accreditation

Security accreditation is the official management decision given by a Designated Approving Authority (DAA). To authorize operation of an information system, and to explicitly accept the risk to agency operations, agency assets, or individuals based upon the agreed upon implementation of a prescribed set of security controls (USAID Automated Directives System - ADS - Chapter 545).

Accretion Of Additional Duties And Responsibilities

A situation where the incumbent has acquired additional duties and responsibilities, which represent a logical extension of the old job, and which, when fully performed, warrant promotion to a higher grade (USAID Automated Directives System - ADS - Chapter 418).

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