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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Budget Authority

The authority provided in Federal law to incur financial obligations that will result in outlays (USAID Automated Directives System - ADS - Chapter 621).

Building Energy System

An energy conservation measure or any portion of the structure of a building or any mechanical, electrical, or other functional system supporting the building, the nature or selection of which for a new building influences significantly the cost of energy consumed (USAID Automated Directives System - ADS - Chapter 528).

Building Operating Expenses (Boe)

The expenses incident to occupying buildings and grounds, but not including repair, improvement, or maintenance costs. BOE include custodial services, the salaries of skilled and unskilled persons on regular appointment or under personal or non-personal services contracts, the building operating force, gardeners, fuel and utility costs, janitorial supplies, municipal rates and taxes (when exemptions cannot be obtained) and fire or comprehensive insurance on buildings and grounds (when required by local law). A - OBO (Overseas Building Operations). funds may not be expended for these items. BOE is funded by the regional bureaus (FAM 06-0700) (USAID Automated Directives System - ADS - Chapter 535).

Building Water System

A water conservation measure or any portion of the structure of a building or any mechanical, electrical, or other functional system supporting the building, the nature or selection of which for a new building influences significantly the cost of water consumed (USAID Automated Directives System - ADS - Chapter 528).

Bulk Or Recurring Obligation

At the beginning of each month, the commitment processor or the Controller commits funds for each Purchase Cardholder to use for purchases that month. As funds are depleted, the Cardholder may request additional funds to cover requirement expenses. The funds in both cases are called the bulk or recurring obligation (USAID Worldwide Purchase Card Program Manual, A Mandatory Reference for ADS Chapter 331).

Bump

Occurs when a released employee displaces another employee in a lower tenure group or a lower sub-group within the same tenure group who occupies a position that is no more than three grades or grade-intervals lower than the position which the released employee occupied (USAID Automated Directives System - ADS - Chapter 452).

Burden

The total time, effort, or financial resources expended by persons to generate, maintain, retain, or disclose or provide information to or for a Federal Agency (USAID Automated Directives System - ADS - Chapter 506).

Bureau

A major organization unit of the Agency that is responsible to the Office of the Administrator. a Level I organization. A bureau administers complex and diverse programs involving a designated geographic area. major policy, program and technical advisory services, or management and program support functions (See 3 FAM 4412) (USAID Automated Directives System - ADS - Chapters 102, 486).

Bureau Planning Framework

A description of the tactical priorities for a sector or region (in some cases a country). It serves to guide Operating Unit Strategic Plans within that Bureau (USAID Automated Directives System - ADS - Chapters 200-203).

Business Continuity Plan (Bcp)

An overview of the requirements for ensuring that USAID's critical business functions, which are handled by its information systems, remain uninterrupted through time (USAID Automated Directives System - ADS - Chapter 545).

Business Purposes

(1) Any transportation at post of Chiefs of Mission and Principal Officers at consulates and consulates general (2) Transportation of U.S. Government employees (including those employed under personal services contracts) and property directly related to the conduct of U.S. Government business (3) Transportation of employees under U.S. Government contracts when considered necessary to further the purposes of the contract unless the terms of the contract require the contractor to provide such transportation (4) Transportation of dependents in furtherance of an official U.S. Government activity where the presence of a family member will further U.S. Government interests, such as official functions by or for representatives of foreign nations (5) agencies that have authorization to provide transportation between the residence of an officer or employee and various locations when required for the performance of fieldwork, or essential for the safe and efficient performance of intelligence, counterintelligence, protective services, or criminal law enforcement duties when authorized by the head of the agency. Such authority must be documented and must be exercised when the concurrence of the Chief of Mission (See also Official Use) (USAID Automated Directives System - ADS - Chapter 536).

Business-Related Activities

The use of measurement units in agency programs and functions related to trade, industry, and commerce (USAID Automated Directives System - ADS - Chapter 323).

Calendar Week

See 5 CFR Sec. 531.403 (USAID Automated Directives System - ADS - Chapter 471).

Call Sign

Short alpha - numeric designator used to identify radio users or locations (USAID Automated Directives System - ADS - Chapter 562).

Canceled Forms

Forms that are canceled or superseded because they are no longer needed, the procedures have changed, or two or more forms have been combined (USAID Automated Directives System - ADS - Chapter 505).

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