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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Basic Work Requirement

The number of hours, excluding overtime hours, an employee is required to work or account for periods of absence by charging leave, holiday hours, excused absence, compensatory time, or leave without pay. A full-time employee must work 80 hours during a biweekly pay period (USAID Automated Directives System - ADS - Chapter 479).

Basic Workweek

The 40-hour workweek established for full-time employees within each administrative workweek (USAID Automated Directives System - ADS - Chapter 479).

Benchmark

A structured approach for identifying the best practices from industry and government, and comparing and adapting them to an organization's operations. Such an approach is aimed at identifying more efficient and effective processes for achieving intended results based on outstanding practices of other organizations (See the GAO Executive Guide, Information Technology Investment Management: A Framework for Assessing and Improving Process Maturity, GAO-04-394G, March 2004, and the Clinger-Cohen Act of 1996 sec. 5123(4) for more information) (USAID Automated Directives System - ADS - Chapter 577).

Best Practices

Highly recommended and endorsed Agency procedures to define and produce results-based training activities, developed from field experience across regions and consolidated in guidance material managed by the Bureau for Economic Growth, Agriculture and Trade, Education Office (EGAT - ED) (USAID Automated Directives System - ADS - Chapter 253).

Best-Qualified Candidates

Best-qualified candidates are those candidates who rank at the top when compared with other eligible candidates for a position (USAID Automated Directives System - ADS - Chapter 418).

Bilateral Grant Agreement Or Bilateral Grant

A grant by USAID to a foreign government or a subdivision thereof, e.g. Ministry of Health, or a local or state government or agency, to finance activities in furtherance of a assistance objective or for other purposes. Bilateral grants range from grants financing specific objectives and limited scope grant agreements to SOAGs, commodity import program grants and cash transfer grants (USAID Automated Directives System - ADS - Chapter 350).

Bill For Collection

A USAID letter or form sent to a debtor for the amount due, including interest, administrative charges, and late penalties, if applicable. The debtor's due process rights are included in the initial bill for collection (USAID Automated Directives System - ADS - Chapter 625).

Bill Of Collection

A letter or form sent by USAID to a non-returnee Participant that includes the amount of the training cost that is due, including administrative charges and late penalties, if applicable (USAID Automated Directives System - ADS - Chapter 625, Chapter 253).

Billing Cycle Date

The cut-off date for when Purchase Card charges are processed for the billing cycle. The Agency Program Coordinator determines this date in the contract negotiation process. This is also known as the closing date. For USAID, it is the 25th of the month (USAID Worldwide Purchase Card Program Manual, A Mandatory Reference for ADS Chapter 331).

Billing Cycle Office Limit

An Organization Program Coordinator, or Approving Official, may use his or her budget and anticipated purchasing requirements to determine individual monthly limits for Purchase Cardholders under his or her oversight. The total of the monthly limits for all his - her organization's Cardholders is the office limit (USAID Worldwide Purchase Card Program Manual, A Mandatory Reference for ADS Chapter 331).

Billing Cycle Purchase Limit

The monthly spending limit for a Purchase Cardholder in a billing cycle. An Organization Program Coordinator or Approving Official determines this limit based on the organization's anticipated purchasing requirements (USAID Worldwide Purchase Card Program Manual, A Mandatory Reference for ADS Chapter 331).

Billing Date

The date the Purchase Card invoice is received by the agency - organization Designated Billing Office in accordance with the Prompt Payment Act (USAID Worldwide Purchase Card Program Manual, A Mandatory Reference for ADS Chapter 331).

Biometrics

A technology that uses behavioral or physiological characteristics to determine or verify a user's identity (e.g. hand geometry, retina scan, iris scan, fingerprints, voice print, etc) (USAID Automated Directives System - ADS - Chapter 545).

Biweekly Pay Period

The two-week period for which an employee is scheduled to perform work (USAID Automated Directives System - ADS - Chapter 479).

Black

Denotes data, text, equipment, processes, systems or installations associated with information that requires no emissions security related protection. For example, electronic signals are black if bearing unclassified information or if bearing classified information that is encrypted in accordance with procedures approved for national security information. Antonym: Red (USAID Automated Directives System - ADS - Chapter 562).

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