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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Appointment Authority

The USAID Human Resources office (HR) is the appointment authority for persons occupying USAID direct-hire positions. The Assistant Inspector General for Resource Management (AIG - RM) is the appointment authority for all Inspector General direct-hire foreign service positions. OPIC for all OPIC direct-hire and contractor personnel, and TDA for all TDA direct-hire and contractor personnel (USAID Automated Directives System - ADS - Chapter 566).

Appointment Commission

Definition in 3 FAM 2430 (USAID Automated Directives System - ADS - Chapter 435).

Appointment, Temporary Limited

Non-permanent appointment of an employee hired for a specified time of one year or less, or for seasonal or intermittent positions (USAID Automated Directives System - ADS - Chapter 413).

Appointment, Term

Nonpermanent appointment of an employee hired on a project expected to last over one year, but less than four years (USAID Automated Directives System - ADS - Chapter 413).

Apportionment

The distribution made by the Office of Management and Budget (OMB). To agencies of amounts of budgetary resources available for obligation in an appropriation or fund account into amounts available for specified time periods, activities, projects, objectives, or combinations thereof. The amounts so apportioned limit the obligations that may be incurred by the agencies (source: JFMIP, OMB A-11). Category A apportionments - Apportionments that are made on a quarterly basis. Category B apportionments - Apportionments made on a basis other than a quarterly basis. They are made by time periods other than quarterly (by activities, projects, or objects, or by a combination of activity and time period) (USAID Automated Directives System - ADS - Chapter 635). Category C apportionments - Apportionments that usually result in additional information being requested by the Congress before making the funds available. Obligations and expenditures of category C apportionments without the proper approval from OMB will result in an Anti-Deficiency Act violation (USAID Automated Directives System - ADS - Chapter 634).

Appraisal Committee

A committee composed of three to five mission - office officials, knowledgeable in the work of the unit, who will review and provide management input into employee evaluations (USAID Automated Directives System - ADS - Chapter 463).

Appraisal Committee (Civil Service)

A committee that reviews and provides management input into employee work objectives and evaluations (USAID Automated Directives System - ADS - Chapter 462).

Appraisal Committee (Foreign Service)

A committee that reviews and provides management input into employee work objectives and performance measures (if requested) reviews mid-point performance (if requested) and reviews end-of-year AEFs (mandatory) (USAID Automated Directives System - ADS - Chapter 461).

Appraisal Committee Representative

A member of the Appraisal Committee (AC) who acts as liaison to the AC for a specific employee and his - her rating official (USAID Automated Directives System - ADS - Chapters 461, 462).

Appraisal Input Form (Aif)

An evaluation form covering a period of performance that is long enough to require written documentation of performance against an established performance plan but not long enough to be considered representative of the employee's performance for the entire annual rating cycle (USAID Automated Directives System - ADS - Chapters 461, 462).

Appropriation

A form of budget authority provided by law that permits Federal agencies to incur obligations and to make payments out of the Treasury for specified purposes (JFMIP) (USAID Automated Directives System - ADS - Chapters 621, 634).

Appropriation Account

Also know as an Allocation Account. An account established by the U.S. Treasury to show the amounts available and related transactions incident to accomplishing certain objectives and purposes as authorized by Congress (USAID Automated Directives System - ADS - Chapter 634).

Appropriation Limitation

A statutory restriction in an appropriation or other authorization of fund that establishes the maximum amount that may be used for specified purposes (USAID Automated Directives System - ADS - Chapter 634).

Appropriations Act

A statute, under the jurisdiction of the House and Senate Committees on Appropriations, that generally provides legal authority for Federal agencies to incur obligations and make payments out of the Treasury for specified purposes (USAID Automated Directives System - ADS - Chapter 621).

Approval

Written approval for travel performed and related expenses incurred without prior authorization (6 FAM-111.3) (USAID Automated Directives System - ADS - Chapters 522, 523, 524, and 525).

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