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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Annual Evaluation Form (Aef)

The form used to evaluate employees under the Employee Evaluation Program (EEP) (USAID Automated Directives System - ADS - Chapters 415, 461, 462, 463). - The form used for evaluating participants during the overseas training. For overseas OJT, the regular Employee Evaluation Program is used (USAID Automated Directives System - ADS - Chapters 460, 459).

Annual Financial Statement

Is comprised of (a) an Overview of the Reporting Entity, (b) Principal Financial Statements, (c) Combining Statements, where applicable, and (d) Supplemental Financial and Management Information (USAID Automated Directives System - ADS - Chapter 594).

Annual Plan

A plan developed by the OIG that describes audits planned for the upcoming fiscal year (USAID Automated Directives System - ADS - Chapters 590, 592).

Annual Rating Cycle

A one-year period that begins April 1 and ends March 31 of the following year (USAID Automated Directives System - ADS - Chapter 463).

Annual Rating Cycle (Civil Service)

A one-year evaluation period, which runs from January 1 through December 31 (USAID Automated Directives System - ADS - Chapter 462).

Annual Rating Cycle (Foreign Service)

A one-year evaluation period, which is April 1: March 31 (USAID Automated Directives System - ADS - Chapter 461).

Annual Report

An annual document produced by each Operating Unit and submitted to the responsible Bureau to report on past performance, future resources needed, and data needed for Agency-wide management, budget decisions, and external reporting. Annual Reports began in 2001 and replaced the Results Review and Resource Request (R4) (USAID Automated Directives System - ADS - Chapters 200-203).

Annuitant

An annuitant is a retired Foreign Service employee being paid an annuity from the Foreign Service Retirement and Disability System (USAID Automated Directives System - ADS - Chapter 470).

Annuity

An annual sum payable to a former employee who has retired (USAID Automated Directives System - ADS - Chapter 494).

Anticipated Accrued Expenditure Schedule

An NMS - AWACS on-line screen schedule containing the total estimated amounts of the award that will arise over the life of the award. The schedule contains the accrual date and dollar amount for each month between the effective and completion date of the award (period of performance) (USAID Automated Directives System - ADS - Chapter 631).

Apo

Army or Air Force Military Post Office (USAID Automated Directives System - ADS - Chapters 513, 547).

Apparently Successful Applicant(S)

The applicant(s) for USAID funding recommended for an award after technical evaluation, but who has not yet been awarded a grant, cooperative agreement or other assistance award by the Agreement Officer. Apparently successful applicant status confers no right and constitutes no USAID commitment to an award, which still must be obligated by the Agreement Officer (USAID Automated Directives System - ADS - Chapter 320).

Appeal

A request by an employee for review of an agency action by an outside agency. The right to such review is provided by law or regulation and may include an adversary-type hearing and a written decision in which a finding of facts is made and applicable law, Executive Order and regulations are applied (USAID Automated Directives System - ADS - Chapter 413).

Appointing Authority

The individual, usually the agency head, who has the authority to make appointments to SES positions, set pay, and - or to assign final SES performance ratings (USAID Automated Directives System - ADS - Chapter 423). The Agency Head or other official delegated authority to make appointments in the Senior Executive Service who assigns the official rating, approves bonuses and pay adjustments (USAID Automated Directives System - ADS - Chapter 421).

Appointment Above The Minimum Rate (Also Known As A Superior Qualifications Appointment)

An appointment made at a rate above the minimum rate of the appropriate GS grade under authority of 5 U.S.C. 5333, because of the superior qualifications of the candidate or a special need of the Agency for the candidate's services (USAID Automated Directives System - ADS - Chapter 467).

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