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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Validation

The process of applying specialized security test and evaluation procedures, tools, and equipment needed to establish acceptance for use of an information system. {Source: NSTISSI No. 1000} (USAID Automated Directives System - ADS - Chapter 545).

Value-Added Telecommunication Services

This includes activities such as video conferencing, database sharing, and bulletin board access (USAID Automated Directives System - ADS - Chapter 549).

Vanpool

A group of eight to 15 persons using a van, specifically designed to carry passengers, for transportation to and from work in a single daily round trip. This excludes automobiles and buses (USAID Automated Directives System - ADS - Chapter 514).

Vault

An area meeting Department of State standards as a vault. Defined by DS - PSP - PSD (Physical Security Division) in State 090433 of March 23, 1988 (confidential cable). Also includes Mosler and Hamilton Modular Vaults with approved Mosler vault door (USAID Automated Directives System - ADS - Chapter 562).

Vendor

An entity that sells products and services. It may be a Government agency or organization, a contractor, or a retail merchant (USAID Worldwide Purchase Card Program Manual, A Mandatory Reference for ADS Chapter 331).

Verification

The process of comparing two levels of an IS [information system] specification for proper correspondence, e.g., security policy model with top-level specification, top-level specification with source code, or source code with object code. {Source: NSTISSI No. 1000} (USAID Automated Directives System - ADS - Chapter 545).

Verification And Validation

The process of determining whether the requirements for a product are complete and correct, the work products of each development phase fulfill the requirements or conditions imposed by the previous phase and the final product complies with specified requirements (IEEE 610) (USAID Automated Directives System - ADS - Chapter 548).

Veterans' Preference

A retention preference for employees so entitled under 5 USC 2108, and 5 USC 3501(a)(3) (USAID Automated Directives System - ADS - Chapter 454).

Violations

a. Security violation: Any failure to comply with the requirements and regulations regarding the security of classified information and material as stipulated in this Directive and 12 FAM 1000. b. deliberate security violation: An intentional failure or conscious effort to circumvent or disregard the requirements and regulations regarding the security of classified information and material as stipulated in this Directive and 12 FAM 1000. c. security infraction: Any failure to comply with the requirements and regulations regarding the security of sensitive information as stipulated in this Directive and 12 FAM 1000 (USAID Automated Directives System - ADS - Chapter 562).

Virus

A computer program or a portion of a computer program that is self-replicating when executed. The self-replicating capability permits the virus to spread throughout a computer system or network without detection. A virus is generally used to perform an unauthorized, visible, and sometimes destructive function such as displaying a message on computer terminals or erasing disk files (USAID Automated Directives System - ADS - Chapter 562). Typically, a small computer program that has the capability to self execute and replicate on the infected machine as well as other machines. Viruses can cause damage to data, make computer(s). crash, display messages, provide backdoors, or any number of other things. Viruses, as opposed to worms, are meant to replicate themselves on a given system. The term virus is sometimes used to generically describe not only viruses, but also to include worms and Trojans collectively (USAID Automated Directives System - ADS - Chapter 545).

Visa Compliance System (Vcs)

The Agency's web-based application, which interfaces between TraiNet and SEVIS, in which Exchange Visitors are verified and approved (ADS 252).

Visitor

This is an individual, who is not authorized to access the USAID facility, to which they have gained access, and who is being escorted by an authorized individual (USAID Automated Directives System - ADS - Chapter 545).

Vital Records

Essential Agency records that are needed to meet operational responsibilities and to protect the legal and financial rights of the Government and those affected by Government activities during a national security emergency or disaster (USAID Automated Directives System - ADS - Chapter 502, 511).

Voice Communication

This includes telephones, pagers, long-distance calling, facsimile machines, and voice mail for USAID - W sites (USAID Automated Directives System - ADS - Chapter 549).

Volunteer Intern Program

An intern program of ten weeks to six months in duration for college undergraduate and graduate students who will continue their education upon completion of the internship. Their work upon completion of assignment are related to their field of study (USAID Automated Directives System - ADS - Chapter 469).

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