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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Standard

An energy conservation measure determined by DOE to be applicable to a particular agency or agencies. Once established as a standard, any variance or decision not to adopt the measure requires a waiver (USAID Automated Directives System - ADS - Chapter 528).

Standard Agency Applications

Software that has been installed on Agency hardware that is generally available to Agency users of automation equipment (USAID Automated Directives System - ADS - Chapter 550).

Standard Cost

Predetermined expected unit costs, which are acceptable for financial reporting purposes if adjusted periodically to reflect actual results (SFFAS 3) (USAID Automated Directives System - ADS - Chapter 629).

Standard Form

A form prescribed by a Federal agency, pursuant to its authority, and approved by the General Services Administration (GSA) for mandatory government-wide use. Carries an SF form number (USAID Automated Directives System - ADS - Chapter 505).

Standardization

Standardization is the selection of a specific brand of technical equipment to the exclusion of other brands when it can be established that such action is necessary in the public interest (USAID Automated Directives System - ADS - Chapter 534).

Standardized Regulations (Government Civilians In Foreign Areas)

A publication of the Department of State's Allowances section, covering the various support allowances applicable to U.S. Government employees traveling or posted overseas. Allowances are also applicable to PASA - RSSA and contract employees as provided for by the agreement or the contract provisions (USAID Automated Directives System - ADS - Chapters 306, 526).

Standardized Security Equipment

IG - SEC-approved security equipment and locking hardware required to safeguard the vital interests of the agency and comply with local, state and federal regulations (USAID Automated Directives System - ADS - Chapter 562).

Standards Of The Class

The determination that an employee is meeting the skills standards of the class established in the Skills Matrix and has met the work objectives established in the current Annual Evaluation Form (USAID Automated Directives System - ADS - Chapter 463).

Statement Of Expenditure

The accounting of expenditures that must accompany each U.S. Participant's income tax return, detailing the training-related expenditures paid from U.S. sources on behalf of the Participant (USAID Automated Directives System - ADS - Chapter 253). The accounting of expenditures that must accompany each U.S. Exchange Visitor's income tax return, detailing the training-related expenditures paid from U.S. sources on behalf of the Exchange Visitor (USAID Automated Directives System - ADS - Chapter 252).

Statements Of Federal Financial Accounting Concepts (Sffac)

statements of Federal Financial Accounting Concepts are documents that describe the concepts used by the Federal Accounting Standards Advisory Board when recommending standards. Concept statements are not authoritative, but may be useful in understanding specific Statements of Federal Financial Accounting Standards (USAID Automated Directives System - ADS - Chapter 620).

Statements Of Federal Financial Accounting Standards (Sffas)

statements of Federal Financial Accounting Standards are accounting standards for the Federal government recommended by the Federal Accounting Standards Advisory Board and approved by the Director of the OMB, the Secretary of the Treasury, and the Comptroller General (USAID Automated Directives System - ADS - Chapter 620).

Statistical Record

A record in a system of records maintained for statistical research or reporting purposes only and not used in whole or in part in making any determination about an identifiable individual, except as provided by section 8 of title 13 (USAID Automated Directives System - ADS - Chapter 508).

Status Quo Employee

An employee who failed to acquire competitive status when the position in which serving was placed in the competitive service by a statute, Executive Order, or Civil Service Rule, which permitted the employee's retention without the acquisition of status (USAID Automated Directives System - ADS - Chapter 418).

Statutory Violations

Any transactions that result in creating an obligation or making an expenditure in excess of or before receipt of any appropriation, apportionment, reapportionment, or allotment (USAID Automated Directives System - ADS - Chapter 634).

Steady State

An ongoing IT project that is in operational mode (See OMB Circular A-11, Section 300) (USAID Automated Directives System - ADS - Chapter 577).

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