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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
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Statements of Federal Financial Accounting Standards are accounting standards for the Federal Government recommended by the Federal Accounting Standards Advisory Board and approved by the Director of OMB, the Secretary of Treasury, and the Comptroller General (USAID Automated Directives System - ADS - Chapter 620).

Shared (Or Transferred) Leave Status

The administrative status of an employee while the employee is using transferred leave (USAID Automated Directives System - ADS - Chapter 482).

Short-Term Training

Full-time training for 120 days or less (USAID Automated Directives System - ADS - Chapter 458).

Shot List

A list of shots in a completed motion picture film often used for classification purposes (USAID Automated Directives System - ADS - Chapter 502).

Significant Deficiency

(This replaces the former term Reportable Condition). A deficiency in internal control, or a combination of deficiencies, that in management's judgment, should be communicated to the next level of management because they represent significant weaknesses in the design or operation of an administrative, programmatic, operational, accounting and - or financial internal control that could adversely affect Agency's overall internal control objectives (USAID Automated Directives System - ADS - Chapter 596).

Significant Effect

With respect to effects on the environment outside the United States, a proposed action has a significant effect on the environment if it does significant harm to the environment (USAID Automated Directives System - ADS - Chapter 204).

Simplified Acquisition Procedures (Sap)

A term, formerly known as Small Purchasing Procedures, which identifies the methods used for making simplified acquisitions such as imprest, Agency bank card purchases, purchase orders, and Blanket Purchase Agreements (as prescribed in the Federal Acquisition Regulation [48 CFR 1] Part 13). To streamline the process of purchasing (USAID Automated Directives System - ADS - Chapter 331).

Simplified Acquisition Threshold (Sat)

This is $100,000, except for acquisitions of supplies or services that, as determined by the head of the Agency, are to be used to support a contingency operation or to facilitate defense against or recovery from nuclear, biological, chemical, or radiological attack (41 U.S.C. 428a) the term means: (1) $250,000 for any contract to be awarded and performed, or purchase to be made, inside the United States, and 245(2) $1 million for any contract to be awarded and performed, or purchase to be made, outside the United States (USAID Automated Directives System - ADS - Chapter 331).

Single Class Tic Limitation

A specified period of time a career a Senior Foreign Service employee has to be promoted to the next higher class (USAID Automated Directives System - ADS - Chapter 418).

Single Integrated Financial Management System

A unified set of financial systems and the financial portion of mixed systems encompassing the software, hardware, personnel, processes (manual and automated) procedures, controls, and data necessary to carry out financial management functions, manage the financial operations of the Agency, and report on the Agency's financial status to central agencies, Congress, and the public. Unified means that the systems are planned for and managed together, operated in an integrated fashion, and linked together electronically in an efficient and effective manner to provide the Agency-wide financial system support necessary to carry out the Agency's mission and support the Agency's financial management needs (OMB Circular A-127) (USAID Automated Directives System - ADS - Chapter 620).

Single Real Property Manager (Srpm)

MOBO (the State Department's Office of Management, Bureau of Overseas Buildings Operations) is the designated SRPM worldwide. This responsibility is delegated through the Chief of Mission to the administrative counselor or officer at each embassy. This person is responsible for acquisition and management of all officially leased and U.S. Government-owned real property in the country, except for certain USAID property (6 FAM 718) (USAID Automated Directives System - ADS - Chapter 535).

Single-Purchase Limit

The maximum dollar amount allowed when using a Purchase Card to complete a transaction (USAID Worldwide Purchase Card Program Manual, A Mandatory Reference for ADS Chapter 331).

Skill Level

The level that an employee is rated against to determine whether he or she is meeting or exceeding the expectations of his - her personal grade (USAID Automated Directives System - ADS - Chapter 461).

Skills Area

The four skill areas are Resource Management, Leadership, Technical and Analytical, and Teamwork and Professionalism (USAID Automated Directives System - ADS - Chapter 461).

Skills Matrix

A chart explaining the skill areas and sub-skills based on performance-level definitions (USAID Automated Directives System - ADS - Chapter 461). A matrix of skills composed of 28 subskills for which performance standards have been established (USAID Automated Directives System - ADS - Chapter 463).

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