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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Survivor Annuity

The annual sum payable to a survivor annuitant (USAID Automated Directives System - ADS - Chapter 494).

Suspend Collection Action

The temporary cessation of collection activity of a debt for a specified period of time. The debtor is still required to pay the debt. Suspension of collection action is most appropriate in those cases where a billing office has reason to believe that the debtor will have future ability to repay the debt and that active collection of the debt at the present time would not be productive (USAID Automated Directives System - ADS - Chapter 625).

Suspension

An action taken by a suspending official to disqualify a contractor temporarily from Government contracting and Government-approved subcontracting. a contractor so disqualified is suspended (USAID Automated Directives System - ADS - Chapter 313). An Agency action which places an employee, for disciplinary reasons, in a temporary status without duties and pay (USAID Automated Directives System - ADS - Chapters 485, 487). An action by Citibank that prevents a Purchase Cardholder from using the card. It occurs when Corporate Invoices are past due (USAID Worldwide Purchase Card Program Manual, A Mandatory Reference for ADS Chapter 331).

Sustainable Development

Continued economic and social progress that rests on four key principles: improved quality of life for both current and future generations. responsible stewardship of the natural resource base. broad-based participation in political and economic life, and effective institutions which are transparent, accountable, responsive and capable of managing change without relying on continued external support. The ultimate measure of success of sustainable development programs is to reach a point where improvements in the quality of life and environment are such that external assistance is no longer necessary and can be replaced with new forms of diplomacy, cooperation and commerce (USAID Automated Directives System - ADS - Chapter 101).

Sustained Amount

The amount of a proposed management efficiency audit recommendation that is agreeable to USAID (USAID Automated Directives System - ADS - Chapter 595).

Swing Space

Temporary office or special space used while renovations or capital improvements are underway or when new space is being acquired (USAID Automated Directives System - ADS - Chapter 562).

System

Refers to any information system or application, and may be used to designate both the hardware and software that comprise it (USAID Automated Directives System - ADS - Chapter 545).

System Administrator (Sa)

Are typically responsible for the technical security, installation, configuration, and maintenance of both the software and associated hardware and have elevated system privileges (USAID Automated Directives System - ADS - Chapter 545).

System Development Life Cycle Planning (Sdlc)

Is the process of developing information systems through investigation, analysis, design, implementation, and maintenance (USAID Automated Directives System - ADS - Chapter 545).

System Manager

The person officially responsible for the operation and management of the system of records (USAID Automated Directives System - ADS - Chapter 508, 509).

System Of Records

A group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual (USAID Automated Directives System - ADS - Chapters 508, 509).

System Of Records Notices

Information posted in the Federal Register that accurately describes the type systems of records that an agency maintains. It is updated every two years (USAID Automated Directives System - ADS - Chapter 509).

System Owner

An individual or office responsible for the creation, update, maintenance, and disposition of an electronic data system, data base, or automated program. Owners are responsible for ensuring that the system has a security plan, that it is implemented, and that it is monitored for effectiveness. Systems currently in use are listed in the Mandatory Reference section of ADS 502 under Electronic Records Disposition Schedule (USAID Automated Directives System - ADS - Chapters 502, 508, 545).

System Security Authorization Agreement (Ssaa)

The SSAA is a document required to do Certification &Accreditation (C&A). It is a representation of a system through which the C&A process is applied. It identifies and describes the system, security and operational requirements, roles and responsibilities, level of effort, and resources required (USAID Automated Directives System - ADS - Chapter 545).

System Security Plan (Ssp)

An overview of the security requirements of the computer system and the controls in place or planned to meet those requirements. The SSP delineates responsibilities and expected behavior of all individuals who access the computer system (USAID Automated Directives System - ADS - Chapter 545).

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