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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Retention Standing

An individual employee's placement on the retention register at the time of release from a competitive level (USAID Automated Directives System - ADS - Chapter 452).

Retreat

Occurs when a released employee displaces another employee with lower retention standing within the same tenure group and subgroup who occupies a position that is not more than three grades or grade-intervals below the position from which that employee is released. The released employee is said to retreat to that lower level position (USAID Automated Directives System - ADS - Chapter 452).

Retrofit

Installation of a building energy system or building water system alternative in an existing Federal building (USAID Automated Directives System - ADS - Chapter 528).

Revision Date

The date that Automated Directives System (ADS). chapters, internal mandatory references, or additional help documents are finalized for distribution. This is not an effective date. The date appears in the lower right corner of the cover page in an ADS chapter or internal reference (USAID Automated Directives System - ADS - Chapter 501).

Rights And Interest Records

Records essential to the preservation of the legal rights and interests of individual citizens and the Federal Government. Examples are legal proceedings, payroll, and retirement records (USAID Automated Directives System - ADS - Chapter 502, 511).

Risk

A combination of the likelihood that a threat will occur, the likelihood that a threat occurrence will result in an adverse impact, and the severity of the resulting impact. {Source: NSTISSI No. 1000} (USAID Automated Directives System - ADS - Chapter 545).

Risk Analysis

An evaluation of the physical, electronic, and software security of a computer system and its vulnerabilities to establish an expected loss from certain events based on estimated probabilities of occurrence, and to identify potential safeguards (USAID Automated Directives System - ADS - Chapter 562).

Risk Assessment

The process of analyzing threats to and vulnerabilities of an IS [information system] and the potential impact the loss of information or capabilities of a system would have on national security. The resulting analysis is used as a basis for identifying appropriate and cost-effective countermeasures. {Source: NSTISSI No. 1000} (USAID Automated Directives System - ADS - Chapter 545).

Risk Category

Subdivisions of a cohort of direct loans or loan guarantees into groups of loans that are relatively homogeneous in cost, given the facts known at the time of obligation or commitment. Risk categories will group all loans obligated or committed for a program during the fiscal year that share characteristics predictive of defaults and other costs (OMB Circular No. A-11) (USAID Automated Directives System - ADS - Chapter 623).

Risk Management

The process concerned with the identification, measurement, control, and minimization of security risks in information systems to a level commensurate with the value of the assets protected. {Source: NSTISSI No. 1000} (USAID Automated Directives System - ADS - Chapter 545).

Role

These are the actions and activities assigned to, or required of, a person in a specific position or job (USAID Automated Directives System - ADS - Chapter 545).

Round Of Competition

The different stages of competing for retention. In first round competition, employees compete to stay in their competitive level. In the second, employees compete for assignment to positions in different competitive levels (USAID Automated Directives System - ADS - Chapter 452).

Routine

Outgoing telegrams with the lowest order of precedence - assigned to communications which justify DOS transmission but are of insufficient urgency to require a higher precedence (USAID Automated Directives System - ADS - Chapter 549).

Routine Maintenance And Repair (M&R)

The preservation of real property in a sound state. Routine M&R includes painting, day-to-day plumbing and electrical work, etc (See Special M&R) (FAM06-0700) (USAID Automated Directives System - ADS - Chapter 535).

Routine Use

With respect to the disclosure of a record, the use of such record for a purpose which is compatible with the purpose for which it was collected (USAID Automated Directives System - ADS - Chapter 508). The disclosure of a record without written consent to another person or agency for a purpose which is compatible with and related to the purpose for which it was collected (USAID Automated Directives System - ADS - Chapter 509).

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