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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Representative Rate

The fourth step of the grade for a position subject to the General Schedule. The prevailing rate for a position under the wage-board system, and for all other positions, the rate designated by the Agency as representative of the position (USAID Automated Directives System - ADS - Chapter 452).

Reprimand

See 3 FAM 4310 (Old 3 FAM 761.2) (USAID Automated Directives System - ADS - Chapter 485). An official written rebuke, censure, or disapproval of a specific action or actions by an employee (USAID Automated Directives System - ADS - Chapter 487).

Requesting Official

A person within the applicable office who has oversight authority for the ADS material. A requesting official could be a supervisor, division chief, director, AAor someone delegated by the division chief, director or AA to sign the USAID Issuance Request Form (AID 3-252) (USAID Automated Directives System - ADS - Chapter 501).

Requests For Applications

Invite interested parties to submit applications for USAID assistance and explain what the application should contain, how it should be written, and the evaluation criteria to be used (USAID Automated Directives System - ADS - Chapter 303).

Required Procedures

Required procedures are detailed courses of action that the Agency must follow to comply with policy directives (both external and internal) (USAID Automated Directives System - ADS - Chapter 501).

Required Source

A Government-established source of supplies and services that the Purchase Cardholder must consider before going to the commercial sector to make acquisitions (USAID Worldwide Purchase Card Program Manual, A Mandatory Reference for ADS Chapter 331).

Requiring Office

A USAID office initiating a reporting requirement or sponsoring a requirement imposed by an organization external to USAID (USAID Automated Directives System - ADS - Chapter 506).

Research And Reference Services (R&Rs)

Research services that target, identify, analyze, and synthesize USAID experience, other donor development experience, and state-of-the-art technical knowledge. Information provided by research services enhances decision making, policy formulation, strategic planning, project and program design, implementation, management, evaluation, and application of technical expertise (USAID Automated Directives System - ADS - Chapter 540).

Resident Hire Employees

USAID Foreign Service (FS). employees who are unable to accept all the obligations of a long-term, worldwide career service, or who reside in the country of assignment primarily for reasons other than employment in the Foreign Service, who are (a) A dependent of a U.S. citizen employed overseas who is at least 18 years of age and who is expected to remain at a post only for the duration of the employee's assignment or a vacation period, (b) U.S. citizen who resides in a country primarily for reasons other than employment with a U.S. Government agency, (c) An employee who, for personal reasons, is unwilling to transfer to another post (USAID Automated Directives System - ADS - Chapters 480, 499).

Residential Radio

A portable two-way voice radio located in overseas residences for emergency or administrative communications. It is normally a security radio, channeled to operate on the post E&E net (USAID Automated Directives System - ADS - Chapter 562).

Residual Funds

The funds remaining in an obligation after the purpose of the obligation has been fully met (USAID Automated Directives System - ADS - Chapter 621).

Resolution

The point at which the management official and the OIG agree on the action to be taken on a reported finding and recommendation. In the event of disagreement, audit resolution occurs when the Agency Follow-Up Official or the MCRC determines the recommendation to be resolved (USAID Automated Directives System - ADS - Chapter 592).For monetary findings, the point at which the contract - grant officer issues a final decision on the allowability of questioned costs. For procedural findings from OIG reports, the point at which the contract - grant officer and the OIG agree on a final course of action to implement the recommendation. For pre-award contract audits, the point at which agreement is reached, a contract price negotiated, or proposed award canceled, whichever occurs first. For pre-award surveys, the point at which the contract - grant officer issues a final decision on the course of action to be taken regarding a recipient's pre-award accounting system deficiencies (USAID Automated Directives System - ADS - Chapter 591).

Resources Support Services Agreement (Rssa)

An agreement formerly used between USAID and other Federal agencies to obtain continuing general support assistance that had a broad objective but no specific readily measurable tasks to be accomplished within set time frames. Such an agreement is now entered into in the form of a Participating Agency Service Agreement (PASA) (USAID Automated Directives System - ADS - Chapter 306).

Respondent

A USAID office, individual, or other agency required to respond to a reporting requirement (USAID Automated Directives System - ADS - Chapter 506).

Response To Audit Report

Written comments by Agency officials indicating agreement or disagreement on reported findings and recommendations (USAID Automated Directives System - ADS - Chapter 591).

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