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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Real Estate Management Systems (Rems)

Automated and manual information systems designed to support: (a) Local planning, operation, and control of Government-held real property overseas, and (b) Management and reporting requirements of the Office of Foreign Buildings Operations (FAM06-0700) (USAID Automated Directives System - ADS - Chapter 535).

Real Property

A parcel or plot of land and any structures contained thereon, including, but not limited to, offices, garages, warehouses, residences, schools, and recreational facilities (6 FAM 700) (USAID Automated Directives System - ADS - Chapters 518, 535, 629).

Real Property Acquisition

The act of acquiring real property either by lease or purchase (USAID Automated Directives System - ADS - Chapters 518, 527).

Reapportionment

A revision by OMB of a previous apportionment of budgetary resources for an appropriation or fund account. A reapportionment would ordinarily cover the same period, project, or activity covered in the original apportionment (source: JFMIP, OMB A-11) (USAID Automated Directives System - ADS - Chapter 635).

Reasonable Accommodation

Any change in the work environment or application process that enables a person with a disability to enjoy equal employment opportunities. There are three general categories of reasonable accommodations: (1) changes to a job application process to permit people with disabilities to be considered for jobs (2) changes that enable people with disabilities to perform the essential functions of a job, and (3) changes that give people with disabilities equal access to the benefits and privileges of employment. Some examples of reasonable accommodation include: Making existing facilities readily accessible, Job restructuring, Modifying work schedules, Acquiring or modifying equipment or devices, Providing qualified readers or interpreters, or Reassignment to a funded, vacant position. Reassignment is the accommodation of last resort. When a determination is made that there is no reasonable accommodation that allows the employee to perform the essential function of his or her current position or if the only effective accommodation in that position causes undue hardship, the Agency must consider reassignment. The Agency must search for a vacant, funded position that the employee qualifies for and may perform the essential functions of the position with or without reasonable accommodation. A vacant position is one that (1) is available when the employee asks for the reasonable accommodation or (2) will become available within a reasonable amount of time. A reasonable amount of time is determined on a case-by-case basis considering relevant facts, such as whether it is anticipated that an appropriate position will become vacant within a short period of time. In the absence of a position at the same grade level, the Agency must offer a reassignment to a vacant position, for which the individual is qualified, at the highest available grade level below the employee's current grade or level. The Office - Bureau director and the Director, Office of Human Resources, must be involved in reassignments.

Reasonable Suspicion

Reasonable grounds to suspect that a key individual, recipient entity or participant may be or may have been involved in drug trafficking or have been convicted of a narcotics offense (USAID Automated Directives System - ADS - Chapter 206).

Reassignment

The change of an employee from one position to another without promotion or demotion (USAID Automated Directives System - ADS - Chapter 418). The change of an employee from one position to another without promotion or demotion. Reassignment action is a management prerogative typically not requiring advance notice, right of reply, or written decision (USAID Automated Directives System - ADS - Chapter 489). See 5 CFR Sec. 531.202 (USAID Automated Directives System - ADS - Chapter 471).

Receivable

An amount owed to USAID by an individual, organization, public entity, or other entity to satisfy a debt or claim. If an individual or entity has been billed, and the debt is under appeal, the debt is considered a receivable (USAID Automated Directives System - ADS - Chapter 625).

Receiving Agent

The official appointed by the Accountable Property Officer who receives, inspects, and certifies the identity, quantity, and condition of items upon receipt (USAID Automated Directives System - ADS - Chapter 518).

Recipient

An organization receiving direct financial assistance (a grant or cooperative agreement). To carry out an activity or program (USAID Automated Directives System - ADS - Chapters 303, 304, 305, 567). An organization receiving financial assistance directly from USAID to carry out a program under a grant or cooperative agreement. The term includes public and private institutions of higher education, public and private hospitals, and other quasi-public and private nonprofit organizations. The term may also apply to profit-making organizations that are performing work under a grant or cooperative agreement relationship with USAID (USAID Automated Directives System - ADS - Chapters 591, 636). A recipient is an organization receiving a grant or cooperative agreement directly from USAID to carry out a project or program. The term includes the following types of U.S. organizations: public and private institutions of higher education. public and private hospitals. quasi-public and private nonprofit organizations such as, but not limited to, community action agencies, research institutes, educational associations, and health centers, and commercial organizations. The term does not include government owned contractor-operated facilities or research centers providing continued support for mission-oriented, large scale programs that are government owned or controlled, or are designated as federally-funded research and development centers (22 CFR 226.2) (303sai, Profit Under USAID Assistance Instuments, An Additional Help Document for ADS Chapter 303).

Recipient Agency

Any agency, or its contractor, that receives records contained in a system of records from a source agency for use in a matching program (USAID Automated Directives System - ADS - Chapter 508).

Recipient-Contracted Financial Audit

A periodic audit of a nonprofit organization receiving USAID funding, in which the auditee hires non-Federal auditors to perform the audit and the Office of Inspector General is responsible for maintaining quality control over the resulting audit field work and report. U.S.-based organization audits follow the rules and procedures contained in OMB Circular A-133 (generally called A-133 audits) while foreign organization audits follow the rules and procedures contained in the USAID-produced Guidelines for Financial Audits Contracted by Foreign Recipients (generally called recipient-contracted audits) (USAID Automated Directives System - ADS - Chapter 591).

Recissions

Enacted legislation canceling budget authority previously provided by law, prior to the time when the authority would otherwise expire (JFMIP) (USAID Automated Directives System - ADS - Chapter 634).

Recognize

Recognize means to record an amount in entity accounts and to report a dollar amount on the face of the Statement of Net Costs or the Balance Sheet either individually or so that the amounts are aggregated with related amounts (SFFAS 6) (USAID Automated Directives System - ADS - Chapter 629).

Recommendation

The auditors' suggested action necessary for management to take to correct a deficiency set forth in an audit finding (USAID Automated Directives System - ADS - Chapter 590).

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