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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Macs

Mission Accounting and Control System (USAID Automated Directives System - ADS - Chapter 631).

Magnetic Media

Devices that employ magnetic materials and technology to record and store information in digital form, such as magnetic tapes, floppy disks, hard disks etc (USAID Automated Directives System - ADS - Chapters 545, 552).

Mail Management Operations

The Central Mail Facility in the State Department building and the satellite Mail Centers in various off-site locations (USAID Automated Directives System - ADS - Chapter 513).

Mail Stops

4-digit zip codes assigned to all USAID - W Offices to identify mail delivery locations (USAID Automated Directives System - ADS - Chapter 513).

Maintain

Includes collecting, updating, use or disseminating information (USAID Automated Directives System - ADS - Chapters 508, 509).

Maintenance

Activities undertaken to assure that equipment and energy-using systems operate effectively and efficiently (USAID Automated Directives System - ADS - Chapter 528).

Maintenance And Repair (M&R)

See Routine M&R and Special M&R (FAM06-0700) (USAID Automated Directives System - ADS - Chapter 535).

Maintenance Of Pii

Collection, use, sharing, disclosure, transfer, and storage of personally identifiable information (USAID Automated Directives System - ADS - Chapter 508).

Maintenance Of Records

All operations incidental to the upkeep of an organized filing system (USAID Automated Directives System - ADS - Chapter 502).

Major Application

A major application means an application that requires special attention to security due to the risk and magnitude of the harm resulting from the loss, misuse, or unauthorized access to or modification of the information in the application. Note: All Federal applications require some level of protection. Certain applications, because of the information in them, however, require special management oversight and should be treated as major. Adequate security for other applications should be provided by security of the system in which they operate. {Source: NSTISSI No. 1000. cites also OMB A-130} (USAID Automated Directives System - ADS - Chapter 545).

Major Investment

A system or acquisition requiring special management attention because of its importance to the mission or function of the Agency, a component of the Agency or another organization. is for financial management and obligates more than $500,000 annually. has significant program or policy implications. has high executive visibility. has high development, operating, or maintenance costs. is funded through other than direct appropriations, or is defined as major by the Agency's capital planning and investment control process. OMB may work with the Agency to declare other investments as major investments. Systems not considered major are non-major. (USAID Automated Directives System - ADS - Chapter 577).

Major Life Activities

These activities include, but are not limited to, caring for oneself, performing manual tasks, seeing, hearing, eating, sleeping, walking, standing, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating, and working. A major life activity also involves the operation of major bodily functions, including, but not limited to functions of the immune system. normal cell growth, and digestive, bowel, bladder, neurological, brain, respiratory, circulatory, endocrine, and reproductive functions.

Manageable Interest

The concept of manageable interest recognizes that achievement of results requires joint action on the part of many other actors such as host country governments, institutions, other donors, civil society, and the private sector. When an objective is within USAID's manageable interest, it means that we have reason to believe that our ability to influence, organize, and support others around commonly shared goals can lead to the achievement of desired results, and that the probability of success is high enough to warrant expending program and staff resources. A result is within an entity's manageable interest when there is sufficient reason to believe that its achievement can be significantly and critically influenced by interventions of that entity (USAID Automated Directives System - ADS - Chapters 200-203).

Management Accountability

The expectation that managers are responsible for the quality and timeliness of program performance, increasing productivity, controlling costs and mitigating adverse aspects of Agency operations, and assuring that problems are managed with integrity and in compliance with applicable law (USAID Automated Directives System - ADS - Chapter 596).

Management Accountability Official

(replaced by the term Management Control Official (MCO).).

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