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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Exempt Report

A report which does not require approval or one which has been reviewed by the reports review unit and assigned to the exempt category. Reports issued by the Office of the Inspector General (IG) are exempt from the approval and assignment process (USAID Automated Directives System - ADS - Chapter 506).

Exigency Of The Public Business

An operational demand beyond the Agency's control and of such importance as to preclude the use of scheduled annual leave. Examples: insurrection, violence, natural or man-made disasters, medical evacuation, emergency visitation, or sudden call to jury or military duty. Normal workload, inadequate staffing, absence of other employees, and poor leave planning do not constitute an exigency of the public business and are not justifications for canceling scheduled leave (USAID Automated Directives System - ADS - Chapter 480).

Existing Rate Of Basic Pay

See 5 CFR Sec. 531.202 (USAID Automated Directives System - ADS - Chapter 471).

Exit Conference

A meeting upon completion of an audit to discuss findings (USAID Automated Directives System - ADS - Chapters 590, 592, 593).

Expanded Team

Term no longer used (See assistance objective (AO). Team).

Expendable Personal Property

Expendable personal property is property which, when put in use, is consumed, loses its identity, or becomes an integral part of another item of property. Examples are office supplies, automobile tires, machine parts, and desk trays (USAID Automated Directives System - ADS - Chapters 518, 534).

Expendable Supplies

A term synonymous with consumable supplies that refers to items that are expected to be fully consumed through use and are not subject to being tracked by established inventory systems (Examples of such supplies are pens, pencils, paper products, diskettes, tape, etc) (USAID Automated Directives System - ADS - Chapters 331, 518).

Expenditures

The sum total of disbursements and accruals in a given time period. These are typically calculated for specific agreements, activities, and programs. Expenditures are estimates of the total cost incurred by the Agency for a given agreement, activity, or program. Also referred to as accrued expenditure (See ADS Series 600 for a more technical discussion of this term) (USAID Automated Directives System - ADS - Chapters 200-203, 631).

Expert

A person with excellent qualifications and a high degree of attainment in a professional, scientific, technical, or other field. The expert's knowledge and mastery of the principles, practices, problems, methods, and techniques of the field of activity, or a specialized area in the field, are clearly superior to those usually possessed by competent persons in that activity (USAID Automated Directives System - ADS - Chapter 413).

Expired Account

An account for which authority to incur new obligations has ended. Expired accounts are maintained by fiscal identity for five years. During the five-year period, obligations may be adjusted if otherwise proper and outlays may be made from accounts (USAID Automated Directives System - ADS - Chapter 621).

Expired Appropriation

An appropriation that is no longer available to incur new obligations, although it may still be available for recording and - or payment of obligations properly incurred before the period of availability expired (USAID Automated Directives System - ADS - Chapter 634).

Expired Obligation

The expiration or end date of an obligation document (See obligation.) (USAID Automated Directives System - ADS - Chapter 621).

Export Processing Zone

This is an industrial area, usually with defined boundaries, that specializes in manufacturing and - or providing services for export and that also may offer a liberal regulatory environment relative to the rest of the country (USAID Automated Directives System - ADS - Chapter 225).

Extended Exigency

An exigency of such significance as to threaten national security, safety, or welfare, that lasts more than three calendar years, that affects a segment of the Agency or occupational class, or that precludes subsequent use of both restored and accrued leave within specified time limits (USAID Automated Directives System - ADS - Chapter 480).

External Awards

Awards presented to Federal employees by non-governmental groups (USAID Automated Directives System - ADS - Chapter 491).

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