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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition

Authorization to proceed with an acquisition outside of required sources when certain conditions apply (USAID Worldwide Purchase Card Program Manual, A Mandatory Reference for ADS Chapter 331).

Excess Property

Property under control of a Federal agency, which is no longer required by the Agency for its needs (USAID Automated Directives System - ADS - Chapters 518, 547).


The mutual trade of property of equal value, the one in consideration of the other (USAID Automated Directives System - ADS - Chapter 536).

Exchange Visitor

Any host-country resident or host-country national traveling to the United States whose travel USAID funds in whole or in part, directly or indirectly is an Exchange Visitor. All USAID-sponsored Exchange Visitors must obtain, use, and abide by the terms of the J-1 visa exclusively even if they already have a valid non-immigrant visa (e.g., B-1 - B-2). All Individuals traveling under Invitational Travel (See ADS 522) must also travel on a J-1 visa as a USAID-sponsored Exchange Visitor (USAID Automated Directives System - ADS - Chapter 252).

Exclusive Breastfeeding

The infant has received only breastmilk from his - her mother, and no other liquids or solids with the exception of drops or syrups consisting of vitamins, mineral supplements, or medicines (USAID Automated Directives System - ADS - Chapter 212).

Exclusive Breastmilk Feeding

May receive expressed breastmilk, in addition to breastfeeding (USAID Automated Directives System - ADS - Chapter 212).


A government employee with management responsibilities which, in the judgment of the employing agency head or designee, requires preferential assignment of parking privileges (Government employee as referred to in these regulations is a full-time employee of USAID) (USAID Automated Directives System - ADS - Chapter 514). A member of the Senior Executive Service. also referred to as a member, or a senior executive. (USAID Automated Directives System - ADS - Chapter 421).

Executive Competencies

The key skills and characteristics associated with carrying out executive management responsibilities in six activity areas that are broadly applicable to positions throughout the SES and that are the basis of certification by a Qualifications Review Board for career appointment to the SES (USAID Automated Directives System - ADS - Chapter 423).

Executive Management - Manager (EM)

Managers who establish overall goals, objectives and priorities in order to support USAID (USAID Automated Directives System - ADS - Chapter 545).

Executive Message

An extremely time-sensitive, critical Agency notice containing information that must be received by Agency personnel in less than 24 hours and, therefore, cannot wait for the daily e-mail distribution and posting to the Notice Web database on the USAID intranet (USAID Automated Directives System - ADS - Chapter 504).

Executive Officer (Exo)

A term used by some agencies to identify the officer charged with responsibilities for administrative and program support activities (6 FAM 700) (USAID Automated Directives System - ADS - Chapters 527, 535).

Executive Order (Eo)

a rule or order having the force of law, issued by the President of the United States.

Executive Personnel

Employees who are appointed to USAID - W executive positions under the Foreign Assistant Act (FAA). of 1961. These executives are identified as either statutory officers who are appointed by the advice and consent of the Senate, or individuals serving within the AD Senior Level (SL) pay band (USAID Automated Directives System - ADS - Chapter 413).

Executive Resources Board (Erb)

A panel of top Agency executives responsible under the law for conducting the merit staffing process for career appointment to SES positions. Most ERB's are also responsible for setting policy on and overseeing such areas as SES position planning and executive development (USAID Automated Directives System - ADS - Chapter 423).

Exempt From Leave

Individuals who are not covered by the leave laws by virtue of the nature of their appointment and consequently do not accrue or use annual, sick, or home leave (USAID Automated Directives System - ADS - Chapter 480).

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