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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Entrance Conference

A meeting to discuss the planned review, including time constraints, preliminary scope and contacts, issues, sensitivities, points of contact, referrals for information, and preliminary requests for information - documents (USAID Automated Directives System - ADS - Chapters 590, 592).

Environment

The term environment, as used in these procedures with respect to 593 effects occurring outside the United States, means the natural and physical environment. With respect to effects occurring within the United States, See 22 CFR 216.7(b) (USAID Automated Directives System - ADS - Chapter 204).

Environmental Assessment

A detailed study of the reasonably foreseeable significant effects, both beneficial and adverse, of a proposed action on the environment of a foreign country or countries (USAID Automated Directives System - ADS - Chapter 204).

Environmental Impact Statement

A detailed study of the reasonably foreseeable positive and negative environmental impacts of a proposed USAID action and its reasonable alternatives on the United States, the global environment, or areas outside the jurisdiction of any nation (See ADS 204 and Mandatory Reference, 22 CFR 216) (USAID Automated Directives System - ADS - Chapters 200-203, 204).

Equivalent Increase

Equivalent increase means an increase or increases in an employee's rate of basic pay equal to or greater than the difference between the employee's rate of basic pay and the rate of pay for the next higher step of that grade or the next higher rate within the grade (as defined in section 531.403 of 5 CFR ) (USAID Automated Directives System - ADS - Chapters 470 and 471).

Espionage

The act of obtaining, delivering, transmitting, communicating, or receiving information about the national defense foreign policy with an intent or reason to believe that the information may be used to the injury of the United States or to the advantage of any foreign nation. The offense of espionage applies in time of war or peace (USAID Automated Directives System - ADS - Chapter 562).

Essential Functions

Job duties that are so fundamental to the position that the individual cannot do the job without performing them. A function may be essential if, among other things, The position exists specifically to perform that function. There are a limited number of other employees who could perform the function, or The function is specialized and an individual is hired based on his or her ability to perform it. Determination of the essential functions of a position must be done on a case-by-case basis so that it reflects the job as actually performed and not simply the components of a generic position description.

Essential Procedures

Mandatory courses of action that must be followed in order to implement policy. These courses of action are not to impose unreasonable administrative requirements (USAID Automated Directives System - ADS - Chapter 204).

Evaluation

A relatively structured, analytical effort undertaken selectively to answer specific management questions regarding USAID funded assistance programs or activities (USAID Automated Directives System - ADS - Chapters 200-203).

Evaluation Criteria

Weighted criteria used to measure the value of a candidate's qualifications (e.g., experience and education) against the knowledge, skills, abilities (KSAs) and other characteristics required by the vacant or new position (USAID Automated Directives System - ADS - Chapter 418).

Evaluation Documents

Program and project evaluation, performance measurement and development result reports, and any other document containing significant evaluative information and observation. Those publications describing a relatively structured, analytic activity undertaken selectively to answer specific management questions regarding USAID-funded development assistance activities (USAID Automated Directives System - ADS - Chapter 540).

Evm Framework

The USAID EVM Framework defines which investments must implement EVM at USAID. Additionally, the EVM Framework specifies which ANSI-748 criteria are applicable, based on a given investment's characteristics (USAID Automated Directives System - ADS - Chapter 577).

Evm Procedure Guide

A detailed procedure guide for implementing EVM for projects and reporting EVM metrics. The guide includes specifics on participants and their roles in EVM processes and the steps required for conducting an Integrated Baseline Review (IBR) approving change requests, major re-baselining, or formal reprogramming) (USAID Automated Directives System - ADS - Chapter 577).

Ex Ante Notification

The provision to the Development Assistance Committee (DAC). of information in the Mandatory Reference titled, DAC Ex Ante Notification Requirements, on the untied aid offers covered by the DAC Recommendation. A parallel definition applies to the Organization for Economic Cooperation and Development (OECD). Ex Ante Notification (USAID Automated Directives System - ADS - Chapter 221).

Excepted Service

Consists of those civil service positions that are not in the competitive service. The Excepted Service includes all positions in the executive branch of the Federal Government that are specifically excepted from the competitive service pursuant to statute, by the President or by the Office of Personnel Management (OPM) under Section 6.1 of Civil Service Rule VI or Section 9.20 of Civil Service Rule IX (USAID Automated Directives System - ADS - Chapter 412). Positions in the Federal civil service not subject to the appointment requirements of the competitive service. Exceptions to the normal, competitive requirements are authorized by law, executive order, or regulations (USAID Automated Directives System - ADS - Chapter 413).

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