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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Electronic Signature

An electronic signature is an electronic signal, sound, symbol, or process executed or adopted by an authenticated and authorized individual, with the intent to sign an electronic record, document or file (for submission or approval) and which is unique to the individual and under his or her sole control, and bound to the electronic record, document or file within a system (USAID Automated Directives System - ADS - Chapter 545).

Eligible Candidates

Candidates who meet the Office of Personnel Management or USAID qualification standards for the position, including appropriate selective placement factors and any time-in-grade requirements by the closing date of the announcement (USAID Automated Directives System - ADS - Chapter 418).

Eligible Countries

Those countries specified by Geographic Code in the Assistance Agreement, Implementation Letters, and other related documents for the supply of services and goods (USAID Automated Directives System - ADS - Chapter 305).

Eligible Family Members (Efm)

(replaces the term family - authorized dependents) (1) Children who are unmarried and under 21 years of age or, regardless of age, are incapable of self-support. The term includes, in addition to natural offspring, stepchildren and adopted children and those under legal guardianship of the employee or the spouse when such children are expected to be under such legal guardianship at least until they reach 21 years of age and when dependent upon and normally residing with the guardian (2) Parents (including stepparents and legally adoptive parents). of the employee or of the spouse, when such parents are at least 51 percent dependent on the employee for support (these parents are not authorized medical travel. See 3 FAM 686.1) (3) Sisters and brothers (including stepsisters or stepbrothers, or adoptive sisters or brothers). of the employee, or of the spouse, when such sisters and brothers are at least 51 percent dependent on the employee for support, unmarried and under 21 years of age, or regardless of age, are incapable of self-support (these sisters and brothers are not authorized medical travel. See 3 FAM 686.1) and (4) Spouse (6 FAM-111.3) (USAID Automated Directives System - ADS - Chapters 522, 523, 524, and 525).

Emergency

A situation or an occurrence of a serious nature, developing suddenly and unexpectedly, and demanding immediate action. This is generally a short duration, for example, an interruption of normal Agency operations for a week or less. It may involve electrical failure or minor flooding caused by broken pipes (USAID Automated Directives System - ADS - Chapter 502, 511).

Emergency & Evacuation Network (E&E Net)

A radio channel designated specifically for security of personnel at the U.S. Mission (USAID Automated Directives System - ADS - Chapter 562).

Emergency Action Committee

Emergency Action Committee is an organization established at a Foreign Service post by the Chief of Mission or principal officer for the purpose of directing and coordinating the post's response to contingencies emergency situations (USAID Automated Directives System - ADS - Chapter 530).

Emergency Coordinator

The individual appointed by the Administrator in compliance with Executive Order 12656, to administer the Continuity of Operations Plan for the Agency (USAID Automated Directives System - ADS - Chapter 531).

Emergency Exit

A secure door designated for emergency egress during a fire or other life threatening evacuation (USAID Automated Directives System - ADS - Chapter 562).

Emergency Operating Records

The type of vital records essential to the continued functioning or reconstitution of an organization during and after an emergency (USAID Automated Directives System - ADS - Chapter 502, 511).

Emergency Relocation Site (Ers)

The site containing the Agency's emergency operating facility. Executive Order 12656 requires all Federal Departments and Agencies to establish plans, programs, equipment and facilities to ensure the continuity of essential functions (USAID Automated Directives System - ADS - Chapter 511, 531).

Employee

Includes all USAID U.S. citizen direct-hire personnel and personal service contractors (USAID Automated Directives System - ADS - Chapter 110). A direct-hire employee of USAID or a Participating Agency (USAID Automated Directives System - ADS - Chapter 306) for purposes of ADS 450, any member of the Foreign Service serving under a time-limited appointment (USAID Automated Directives System - ADS - Chapter 450). Employee for the purpose of payment of a recruitment bonus means an individual who is newly appointed or to whom the Agency has made a written offer of employment for a new appointment.Newly appointed refers to an individual's first appointment in the Federal Government or an appointment following a break in service of at least 90 days. All three branches are part of the Federal Government for this purpose.Employee for the purpose of payment of a relocation bonus means a current employee of the Federal Government in a different agency and in a commuting area outside of metropolitan Washington, D.C who will be appointed or assigned without a break in service of any length to the Agency. Relocation bonuses do not apply to overseas assignments (USAID Automated Directives System - ADS - Chapter 467). See CFR 536.102 for definition which applies to ADS Chapter 474 (USAID Automated Directives System - ADS - Chapter 474). An employee of USAID (including direct hire and Participating Agency Staff (PASA).) who is a citizen or national of the United States, or an alien who has been admitted to the United States for permanent residence. This does not include a part-time or intermittent employee or native labor casually hired on an hourly or daily basis (USAID Automated Directives System - ADS - Chapter 478). An employee who: a. enters a missing status inside the continental United States, or b. is a resident at or in the vicinity of place of employment in a territory or possession of the United States or in a foreign country and who was not living there solely as a result of employment. is an employee for the purposes of this chapter only upon determination by the Deputy Assistant Administrator, Bureau for Management, Office of Human Resources (DAA - M - HR) or designee, that this status is the proximate result of employment by the Agency (USAID Automated Directives System - ADS - Chapter 478). See 3 FAM 4310 (Old 3 FAM 761.2) for definition which applies to ADS Chapter 485 (USAID Automated Directives System - ADS - Chapter 485). See 6 FAM 311.3 for definition that applies to ADS 521 (USAID Automated Directives System - ADS - Chapter 521). A person appointed in any one of the categories listed in the Foreign Service Act of 1980, or appointed pursuant to other statute deriving employment authority from the Act, but excluding USAID third-country national employees (6 FAM-111.3) (USAID Automated Directives System - ADS - Chapters 522, 523, 524, and 525). U.S. citizen employee of USAID, both direct-hire and contractors (USAID Automated Directives System - ADS - Chapters 562, 566, 567). A current employee of the Federal government, including current members of the Armed Forces or a Reserve of the Armed Forces (USAID Automated Directives System - ADS - Chapter 625)

Employee Entrance

An entrance designated for the exclusive use of authorized employees to gain access to a facility (USAID Automated Directives System - ADS - Chapter 562).

Employee Injury

A wound or other condition of the body caused by external force, including stress or strain, which is identifiable as to time and place of occurrence and affected body member or function (USAID Automated Directives System - ADS - Chapter 476).

Employee Non-Work Time

Employee non-work time means times when the employee is not otherwise expected to be addressing official business. Employees may for example - use government office equipment during their own off-duty hours such as before or after a workday (subject to local office hours) lunch periods, authorized breaks, or weekends or holidays (if their duty station is normally available at such times) (USAID Automated Directives System - ADS - Chapter 541).

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