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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Eeoc

U.S. Equal Employment Opportunity Commission (USAID Automated Directives System - ADS - Chapter 110).

Effective Date

The date that specific policy directives and - or required procedures within an ADS chapter or internally created reference become effective. Effective dates only change when substantive modifications are made within the document (USAID Automated Directives System - ADS - Chapter 501).

Effective Rating (Civil Service)

indicates that performance meets the performance measures established for a work objective (USAID Automated Directives System - ADS - Chapter 462).

Effects

(replaced by the term household effects) (USAID Automated Directives System - ADS - Chapters 521, 523, 524, 525).

Electronic Access System (Eas)

The Purchase Card vendor's Internet-based system which provides a variety of reports that assist in the effective management of the Purchase Card program (USAID Worldwide Purchase Card Program Manual, A Mandatory Reference for ADS Chapter 331).

Electronic Documents

Documents composed on computers, using a variety of word processing, data collection, spreadsheet, and - or other software programs (USAID Automated Directives System - ADS - Chapter 540).

Electronic Form

A form generated by computer software and used as the basic tool for collecting and transmitting information (USAID Automated Directives System - ADS - Chapter 505).

Electronic Funds Transfer (Eft)

EFT is the standard method for making Federal payments. EFT includes any method used to transfer funds electronically, including Fedwire, Automated Clearing House (ACH). Transfers, Intra-Governmental Payment and Collection (IPAC) system, etc (USAID Automated Directives System - ADS - Chapter 630).

Electronic Information System

A system that contains and provides access to computerized Federal records and other information (USAID Automated Directives System - ADS - Chapter 502).

Electronic Mail (E-Mail)

Electronic method of Agency communications within USAID - Washington and throughout the mission locations via telecommunications links between computer terminals (USAID Automated Directives System - ADS - Chapter 502).

Electronic Mail Message

A document created or received on an electronic mail system including brief notes, more formal or substantive narrative documents, and any attachments, such as word processing and other electronic documents, which may be transmitted with the message (USAID Automated Directives System - ADS - Chapter 502).

Electronic Mail System

A computer application used to create, receive and transmit messages and other documents. Excluded from this definition are file transfer utilities(software that transmits files between users but does not retain any transmission data) data systems used to collect and process data that have been organized into data files or data bases on either personal computers or mainframe computers, and word processing documents not transmitted on an e-mail system (USAID Automated Directives System - ADS - Chapter 502).

Electronic Record Keeping System

An electronic system in which records are collected, organized, and categorized to facilitate their preservation, retrieval, use and disposition (USAID Automated Directives System - ADS - Chapter 502).

Electronic Records

Any information that is recorded in a form that only a computer can process and that satisfies the definition of a Federal record in 44 U.S.C. 3301 (USAID Automated Directives System - ADS - Chapter 502).

Electronic Records System

Any information system that produces, manipulates or stores records by using a computer (USAID Automated Directives System - ADS - Chapter 502).

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