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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Damage To The National Security

Harm to the national defense or foreign relations of the United States from the unauthorized disclosure of information, to include the sensitivity, value, and utility of the information (USAID Automated Directives System - ADS - Chapter 562).

Danger Pay Allowance

See STR 650. 3 FAM 3270 (USAID Automated Directives System - ADS - Chapter 477).

Data

Recorded information, regardless of form or the media on which it may be recorded. The term includes technical data and computer software. The term does not include information incidental to contract administration, such as financial, administrative, cost or pricing, or management information (USAID Automated Directives System - ADS - Chapter 318).

Data Brokering

Coordinating Agency program-funded development information service activities (USAID Automated Directives System - ADS - Chapter 540).

Data File

The actual information files within the system. It can be numeric, text, graphic, or combo (USAID Automated Directives System - ADS - Chapter 502).

Data Remanence

The physical representation of data which remains after the information is deleted from any device (USAID Automated Directives System - ADS - Chapter 545).

Data Telecommunication

This includes local area networks (LANs) wide area networks (WAN) mainframe, mini and gateway micro computers, electronic bulletin boards, Electronic Mail (e-mail) X.400, Internet, and other network-enabled applications provided through the USAID Network (USAIDNET) (e.g., sending faxes through e-mail, asynch dial-out - dial-in, File Transfer Protocol (FTP) telecommunication network, etc.,) for both USAID - W and overseas locations (USAID Automated Directives System - ADS - Chapter 549).

Database

A set of data, consisting of at least one data file, that is sufficient for a given purpose (USAID Automated Directives System - ADS - Chapter 502).

Database Management System

A software system used to access and retrieve data stored in a database (USAID Automated Directives System - ADS - Chapter 502).

Day

Means, unless otherwise specified, a calendar day (USAID Automated Directives System - ADS - Chapter 442).

Days

For the purposes of the EEO complaint process, the term days refers to calendar days. Due dates that fall on weekends or holidays require action on the next business day (USAID Automated Directives System - ADS - Chapter 110) (See 3 FAM 4310 (Old 3 FAM 761.2) (USAID Automated Directives System - ADS - Chapters 485 and 486). Calendar days, unless otherwise specified (USAID Automated Directives System - ADS - Chapters 450, 487).

Debarment

An action taken by a debarring official to exclude a contractor from Government contracting and Government-approved subcontracting for a reasonable, specified period. a contractor so excluded is debarred (USAID Automated Directives System - ADS - Chapter 313).

Debt

An amount of money or property that has been determined by an appropriate organization unit official to be owed to the United States by any person, organization, or entity except another Federal agency. The term debt is interchangeable and synonymous with the term claim. (USAID Automated Directives System - ADS - Chapter 625).

Debt Collection

That portion of the claim management cycle dealing with the recovery of delinquent amounts due after routine account servicing fails. This activity includes the assessment of the debtor's ability to pay, the exploration of possible alternative arrangements to increase the debtor's ability to repay, and other efforts to secure payment (USAID Automated Directives System - ADS - Chapter 625).

Debt Collection Strategy

An organized plan of action incorporating the various collection tools to be used by an agency to recover debt. Each agency should establish and implement effective collection strategies that suit the agency's programs and needs (TFM - DMS Managing Federal Receivables) (USAID Automated Directives System - ADS - Chapter 625).

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