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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Corporate Information

Data that need to be shared among two or more Agency organizations (USAID Automated Directives System - ADS - Chapters 548, 550).

Corporate Information Systems

Systems that contain data that need to be shared among two or more Agency organizations. Corporate systems include any system that is used by or is of benefit to more than one organization to create, update, or delete corporate data (USAID Automated Directives System - ADS - Chapters 543, 550).

Corporate Invoice

The Corporate Invoice is the bank document that lists all Purchase Cards assigned to an organization and details the transactions - broken down by category, such as Cardholder, merchant, dollar amount, office, and total amount due. The Designated Billing Office receives it electronically from the bank card management system (USAID Worldwide Purchase Card Program Manual, A Mandatory Reference for ADS Chapter 331).

Corrective Action

Measures taken to implement audit findings and recommendations (USAID Automated Directives System - ADS - Chapter 595).

Corrective Action Plan

Management's plan of action that describes the internal control deficiency and provides a schedule, including milestones and target dates, to remediate the deficiency. Corrective actions should be cost beneficial to correct (OMB Circular A-123) (USAID Automated Directives System - ADS - Chapter 596).

Correspondence

Correspondence includes letters, form letters, telegrams (cables) memoranda, endorsements, summary sheets, postal cards, memo routing slips, and other written or electronic communications (USAID Automated Directives System - ADS - Chapter 503).

Correspondence Management

Correspondence management is the program that establishes standards for managing correspondence within the Agency (USAID Automated Directives System - ADS - Chapter 503).

Correspondence: Classified

Correspondence containing information which requires protection in the interest of national security, i.e Top Secret, Secret, or Confidential (USAID Automated Directives System - ADS - Chapter 503).

Cost Containment, Cost Control (Interchangeable)

Broad terms to describe a range of management actions, procedures, and tools applied by the sponsoring unit and - or its contractor, grantee, or partner (Implementer). To reduce the costs that USAID pays for Participant Training without compromising quality. The cost to be contained may be any direct or indirect Participant or training program cost. Includes cost-sharing (See cost-sharing) (USAID Automated Directives System - ADS - Chapter 253).

Cost Of Doing Business

Those general activities which are required or expected to be carried out by any Federal agency, irrespective of the mandate - program of the agency (USAID Automated Directives System - ADS - Chapter 601).

Cost Of Living Allowances

See STR 200. 3 FAM 3230 (USAID Automated Directives System - ADS - Chapter 477).

Cost Sharing

Any instance where USAID or its partner identifies and arranges financial or in-kind support from counterpart organizations or independent non-governmental organizations to the benefit of a training program. Cost-sharing can be with the training provider, training contractor, host-country institution, or any other stakeholder. Typical cost-sharing includes tuition remissions, assistantships, training-fee discounts, home-stays, in-kind contributions, international transportation costs, Participant salary, and payment of any direct Participant cost by the non-USAID funding source. Cost-sharing mobilizes additional financial resources for training, and increases the coverage and effectiveness of USAID's limited budget resources (USAID Automated Directives System - ADS - Chapter 253).

Counterintelligence

Information gathered and activities conducted to protect against espionage, other intelligence activities, sabotage, or persons, or international terrorist activities, excluding personnel, physical, document, and communications security programs (USAID Automated Directives System - ADS - Chapters 562, 568).

Covenant

A condition that must be met during the performance of the Assistance Agreement (such as after disbursement of USAID funding) (USAID Automated Directives System - ADS - Chapters 200-203).

Covered Countries

Countries identified annually as major illicit drug-producing or drug-transit countries under Section 490(h). of the FAA as well as any country or portion of a country that the State Department determines is to be treated as a covered country under the 487 regulations (USAID Automated Directives System - ADS - Chapter 253, 206).

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