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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Bona Fide Job Offer

A bona fide offer of employment at a higher rate than the candidate's existing salary must be in writing and must clearly offer current employment, be no more than six months old, and signed by an official with the authority to make the offer. Usually the offer will include job title, salary or salary range, location, and reporting date (USAID Automated Directives System - ADS - Chapter 467).

Book Value

The net amount at which an asset or liability is carried on the books of account (also referred to as carrying value or amount). It equals the gross or nominal amount of any asset or liability minus any allowance or valuation amount (source: SFFAS 2) (USAID Automated Directives System - ADS - Chapters 623, 629).

Booking Note - Booking Agreement

A contract for liner shipment, which normally incorporates the provisions of the carrier's standard bill of lading, adding only the cargo and shipment details such as cargo weight, load and discharge ports, rates, etc. The note or agreement may, however, also modify or replace all or some of the bill of lading provisions (USAID Automated Directives System - ADS - Chapter 314).


Borrowers may be sovereign (governments) or non-sovereign (private sector, or stand-alone government agencies) and are specified in the underlying Program Agreement and HG loan documentation. Sovereign borrowers often may borrow by and through such entities as ministries of finance, central banks, or other government agencies carrying the full faith and credit of the borrowing country (USAID Automated Directives System - ADS - Chapter 250).

Borrower - Grantee

The government of the cooperating country, or any agency, instrumentality or political subdivision thereof, or any private entity, to which USAID directly makes funds available by loan or grant (USAID Automated Directives System - ADS - Chapter 307).


An organization unit below the Division level. a Level III or below organization. Branches are established when operating requirements, functional concerns, and - or staffing levels justify dividing a Division into sub-elements (USAID Automated Directives System - ADS - Chapter 102).

Branding Implementation Plan

A Branding Implementation Plan, developed by contractors, describes how the program will be communicated to beneficiaries and promoted to host-country citizens. it outlines the events and materials the contractor will use to deliver the message that the assistance is from the American people (USAID Automated Directives System - ADS - Chapter 320).

Branding Strategy

A Branding Strategy, developed in the case of a contract award by the assistance objective team or requesting office, or in the case of an assistance award by the Apparently Successful Applicant, identifies the program or project name, how the materials and communications will be positioned (i.e. as from the American People, jointly sponsored by USAID and the host-country government or assistance implementing partner, or some other way) the desired level of visibility and the communications tools used to publicize the aid as from the American people (USAID Automated Directives System - ADS - Chapter 320).

Breastmilk Substitutes

Foods or liquids used as substitutes for breastfeeding, including use of powdered or liquid milks or formula, wet-nurses, etc. This does not include therapeutic formulas used under medical supervision (USAID Automated Directives System - ADS - Chapter 212).

British Thermal Unit (Btu)

The quantity of heat required to raise the temperature of one pound of water one degree Fahrenheit (USAID Automated Directives System - ADS - Chapter 528).

Broad Outreach

The provision of significant benefits to large numbers of a particular target group (USAID Automated Directives System - ADS - Chapter 219).

Brochure, Pamphlet

These words are often used interchangeably.Pamphlet should be used to refer to a printed document of a few pages that does not contain any new Agency policy or procedure. A brochure contains several or many pages, and also must not contain any new Agency policy or procedure. Both terms refer to documents that are produced and distributed through a variety of means and may need periodic updating and reprinting for further distribution (USAID Automated Directives System - ADS - Chapter 512).

Budget Authority

The authority provided in Federal law to incur financial obligations that will result in outlays (USAID Automated Directives System - ADS - Chapter 621).

Building Energy System

An energy conservation measure or any portion of the structure of a building or any mechanical, electrical, or other functional system supporting the building, the nature or selection of which for a new building influences significantly the cost of energy consumed (USAID Automated Directives System - ADS - Chapter 528).

Building Operating Expenses (Boe)

The expenses incident to occupying buildings and grounds, but not including repair, improvement, or maintenance costs. BOE include custodial services, the salaries of skilled and unskilled persons on regular appointment or under personal or non-personal services contracts, the building operating force, gardeners, fuel and utility costs, janitorial supplies, municipal rates and taxes (when exemptions cannot be obtained) and fire or comprehensive insurance on buildings and grounds (when required by local law). A - OBO (Overseas Building Operations). funds may not be expended for these items. BOE is funded by the regional bureaus (FAM 06-0700) (USAID Automated Directives System - ADS - Chapter 535).

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