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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
A And B Rolls

Negative rolls of motion picture film, usually 16 mm, in which the shots are distributed between two rolls to permit special effect on printing (USAID Automated Directives System - ADS - Chapter 502).

Abolished Position

An SES position which is surplus to the needs of the Agency due to any of the following reasons: (1) lack of work or curtailment of a function, (2) shortage of funds, (3) reorganization, (4) determination that the appointee's position no longer meets the definition for inclusion in the SES because of a change in duties or responsibilities, or (5) another action which results in the elimination or modification of an SES position (USAID Automated Directives System - ADS - Chapter 455).

Abuse

Use of a Government charge card to buy authorized items, but at terms (e.g., price, quantity) that are excessive, is for a questionable Government need, or both. Examples of such transactions include the purchase of a day planner costing $300 rather than one for $45. allowable refreshments at an excessive cost, and, year-end bulk purchases of computers and electronic equipment for a questionable Government need (USAID Worldwide Purchase Card Program Manual, A Mandatory Reference for ADS Chapter 331).

Academic Training

Includes any program at a college or university leading to a degree (such as an Associate of Arts - Science, Bachelor of Arts - Sciences, Masters of Arts - Sciences, or doctorate). Academic training can also include post-doctoral studies (USAID Automated Directives System - ADS - Chapter 253).

Accelerated Payment Methods

A group of payment methods authorized under the Prompt Payment Act Implementation that, in certain instances, allows payment to be made to vendors prior to the normal 30 day waiting period. Accelerated payments have been expanded to include Fast Pay, payments for invoices under $2,500, payments to small businesses, and payments related to emergencies, and disasters. Accelerated payments may be made to any small business if the Bureau or Mission Director determines that such early payments are necessary (USAID Automated Directives System - ADS - Chapter 630).

Acceptable Level Of Competence

For the Civil Service, an acceptable level of competence means effective performance by an employee of the duties and responsibilities of their assigned position which warrants advancement of the employee's rate of basic pay to the next higher step of the grade of their position (USAID Automated Directives System - ADS - Chapter 462). See 5 CFR Sec. 531.403 (USAID Automated Directives System - ADS - Chapter 471).

Acceptable Performance

Performance that meets an employee's performance measure(s) at the Needs Improvement level (or higher) in the work objective(s) at issue (USAID Automated Directives System - ADS - Chapter 489).

Access

The process of making a record available to an individual who is the subject of the record to inspect in person or by providing a copy of the record by mail (USAID Automated Directives System - ADS - Chapter 509). The ability and opportunity to obtain knowledge of classified information. An individual is considered to have access by being in a place where national security information is kept, processed, handled, or discussed, if the security control measures that are in force do not prevent that person from gaining knowledge of such information (USAID Automated Directives System - ADS - Chapters 562, 566, 567, 568).

Access - Ais

The ability and the means necessary to read, store or retrieve data, communicate with, or make use of any resource of an automated information system (AIS) (USAID Automated Directives System - ADS - Chapter 562).

Access Control - Ais

The process of limiting access to the resources of an AIS system only to authorized users, programs, processes, or other AIS systems (computer networks). Synonymous with controlled access, controlled accessibility (USAID Automated Directives System - ADS - Chapter 562).

Access Control - Physical

Security hardware, equipment and procedures designed to limit, control or prevent access to offices through the use of physical barriers, locking hardware, electronic systems and guard forces (USAID Automated Directives System - ADS - Chapter 562).

Access Restriction

An access restriction is placed to preclude an employee's access to specified information. When access restrictions are imposed, OIG - SEC will coordinate with M - HR or OIG - M as appropriate and with the head of the office of the employee's assignment. The employee will be notified in writing of the restrictions, the reasons for the action, and the time period for the restrictions. Such restrictions will specify the subject matter or specifically designated projects - documents, or other conditional or probationary terms of access. The time period of the restriction may be indefinite or may depend on resolution of a precipitating issue(s) sufficiently to permit the restoration of full access eligibility (USAID Automated Directives System - ADS - Chapter 566).

Access To Information

Giving members of the public, at their request, information to which they are entitled by a law such as the Privacy Act or FOIA (USAID Automated Directives System - ADS - Chapter 508).

Accommodations (Airplane)

First Class: Air travel accommodations at a higher cost than that for standard: economy class accommodations, but lower than premium fare. 2) Premium Fare: Air travel accommodations at a cost higher than that for standard first-class accommodations. 3) Business Class: Air travel accommodations at a cost lower than first-class accommodations and higher than the standard, economy fare. 4) Economy: Standard coach fare, unrestricted, subject to seasonal variances (USAID Automated Directives System - ADS - Chapter 523).

Account Deactivation

A method of temporarily blocking a Purchase Cardholder's ability to make transactions using the Purchase Card without canceling the account altogether (USAID Worldwide Purchase Card Program Manual, A Mandatory Reference for ADS Chapter 331).

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