USAID agreement officers are required to include standard provisions in USAID grants, contracts, and cooperative agreements mandating that any participant training funded by the USAID agreement comply with Section 253 of USAID’s Automated Directives System.
ADS 253 stipulates the requirements for USAID-sponsored learning activities, including those conducted outside the United States. These requirements include an agreement among participants, the mission, and other parties describing specific responsibilities for achieving USAID training objectives. In addition, ADS 253.3.2 states that missions or their implementers must enter selected data on in-country training programs into USAID’s Training Results and Information Network (USAID’s training management system database, also referred to as TraiNet) for training under their respective strategic objectives or activities. These data are to include the following:
Subject area of training.
Start and end date.
Total trainees per training, with gender breakdown.
Total cost of training for each program (broken down by instruction, participant, and travel).
Moreover, ADS 253.3.1 states, among other things, that Sponsoring Units must (1) plan, track, manage for results, and report on their participant training activities as part of their broader performance measurement, evaluation, and reporting requirements; (2) develop indicators of planned participant training results; and (3) strictly follow the policy requirements, including those contained in the Conditions of Sponsorship form* for both program-related and legal obligations.
Finally, it states that Sponsoring Units and Implementers must use the Training Results and Information Network to document all USAID participants in all out-of-country and in-country participant training data.
* AID form 1381-6, dated August 2008. This form establishes an agreement between the trainee and USAID concerning key elements of the training experience, such as the requirement that the trainee return to his/her home country for 2 years after completing the USAID-funded training.
Incorporate the appropriate training provision in each agreement/contract that is lacking that provision.
Source: AUDIT REPORT NO. 4-663-10-003-P MARCH 30, 2010
The recommendations are derived from audit reports of the Office of the Inspector General. The source refers to the audit report, which is available on this site as part of the Audit Database Project: an educational tool for compliance with USAID regulations. Please see the disclaimer of this site before using recommendations.
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