USAID policy gives guidance on developing and implementing performance management plans (PMPs). According to Automated Directives System (ADS) Chapter 203, “Assessing and Learning,” performance monitoring reveals whether desired results are occurring and whether outcomes are on track.
That is, performance monitoring uses indicators chosen in advance of activities to measure progress toward planned results. Performance monitoring is an assessment tool involving:
- Identifying indicators, baselines, and targets;
- Collecting results data, and;
- Comparing actual performance with targets.
Specifically, ADS 203.3.3 requires assistance objective teams to prepare a complete PMP for each assistance objective for which they are responsible, and notes that:
The purpose of this requirement is to establish indicators that will provide accurate baseline data on the initial program or project/activity conditions. As the project unfolds, management can measure the degree of change. While a solicitation instrument may include a preliminary PMP, once the award is executed the project staff must complete the PMP, with relevant indicators and baseline data, within the first few months and before major project implementation actions get underway.
Establish baselines and develop indicators and targets to measure the progress and achievement of activities, and include the measures in the performance management plan.
Source: AUDIT REPORT NO. 9-000-11-001-P February 24, 2011
The recommendations are derived from audit reports of the Office of the Inspector General. The source refers to the audit report, which is available on this site as part of the Audit Database Project: an educational tool for compliance with USAID regulations. Please see the disclaimer of this site before using recommendations.
|←Previous Reported Results Did Not Meet Data Quality Standards - ADS 203.3||Indicators Do Not Effectively Measure Program Impact - ADS 126.96.36.199 - ADS 200.2.b Next→|
- Indicators to Measure Higher Level Results - ADS 203.3
- Program’s Indicators, Targets and Goals Should Be Revisited - ADS 203
- Reported Results Did Not Meet Data Quality Standards - ADS 203.3
- Indicators Do Not Effectively Measure Program Impact - ADS 188.8.131.52 - ADS 200.2.b
- Performance Data Lacked Support - ADS 203.3
- Performance Indicators and Targets Did Not Facilitate Program Management - ADS 203.3
- Setting Performance Targets for Partners - ADS 203
- Thorough Site Visits Not Conducted - ADS 202.3 - Performance Management Toolkit
- Data Quality Assessments Not Completed - ADS 203.3.5 - Government Performance and Results Act of 1993 (Public Law 103–62) - Performance Management Toolkit
- Performance Management Plan Not Completed - ADS 203.3 - Performance Management Toolkit
- Performance Indicator Definitions Not Consistently Applied - ADS 203.3 - GAO Standards for Internal Control in the Federal Government
- Reported Results Were Not Verified – ADS 184.108.40.206. - ADS 202.3.6.
- Partner Implementation Plans Lacked Vital Information – ADS 200.6