ADS 203.3.3 states that assistance objective teams must complete performance management plans for each assistance objective. ADS 126.96.36.199 indicates that such plans must (1) identify the performance indicators that will be tracked; (2) specify the source, method of collection, and schedule of collection for all required data; and (3) assign responsibility for collection to a specific office, team, or individual.
Furthermore, USAID’s Performance Management Toolkit states that a complete performance management plan contains a statement of all performance indicators that will be used to assess progress over the life of the strategic objective.
Baseline values and performance targets for each indicator should also be included, with specifications for the various data sources and collection methods to be employed. In addition to these requirements, the plan should include specifications for the schedule for data collection and a description of known data limitations.
The goal of assessing data from implementing partners is for missions to be aware of data strengths and weaknesses and of the extent to which data can be trusted when reporting and making management decisions. For data from implementing partners, the Toolkit recommends that performance plans include periodically sampling and reviewing data for completeness, accuracy, and consistency. It also recommends conducting field visits to compare central office records with field site records, and visiting a broad range of sites.
- Prepare an updated performance management plan that is complete and that contains all current performance indicators and reference sheets.
Source: AUDIT REPORT NO. 4-674-10-005-P MAY 12, 2010
The recommendations are derived from audit reports of the Office of the Inspector General. The source refers to the audit report, which is available on this site as part of the Audit Database Project: an educational tool for compliance with USAID regulations. Please see the disclaimer of this site before using recommendations.
- Indicators to Measure Higher Level Results - ADS 203.3
- Program’s Indicators, Targets and Goals Should Be Revisited - ADS 203
- Reported Results Did Not Meet Data Quality Standards - ADS 203.3
- Baseline Data, Indicators, and Targets Needed to Measure Progress and Achievement - ADS Chapter 203
- Indicators Do Not Effectively Measure Program Impact - ADS 188.8.131.52 - ADS 200.2.b
- Performance Data Lacked Support - ADS 203.3
- Performance Indicators and Targets Did Not Facilitate Program Management - ADS 203.3
- Setting Performance Targets for Partners - ADS 203
- Thorough Site Visits Not Conducted - ADS 202.3 - Performance Management Toolkit
- Data Quality Assessments Not Completed - ADS 203.3.5 - Government Performance and Results Act of 1993 (Public Law 103–62) - Performance Management Toolkit
- Performance Indicator Definitions Not Consistently Applied - ADS 203.3 - GAO Standards for Internal Control in the Federal Government
- Reported Results Were Not Verified – ADS 184.108.40.206. - ADS 202.3.6.
- Partner Implementation Plans Lacked Vital Information – ADS 200.6
- Lack of a Current Performance Management Plan (PMP) - ADS 203.3.3
- Thorough Site Visits Were Not Conducted - ADS 220.127.116.11 - ADS 202.3.6
- Data Quality Assessments Were Not Completed - ADS 18.104.22.168 - Performance and Results Act of 1993
- Performance Management Plan Was Not Completed - ADS 203.3.3
- Improve Data Quality and Program Monitoring - ADS 22.214.171.124 - ADS 126.96.36.199.b
- Performance Management Plans Were Not Approved - ADS 203.3.3
- Monitoring and Evaluation of Activities Was Weak - ADS 303.2(f) - ADS 188.8.131.52