USAID’s ADS 126.96.36.199 states that the purpose of data quality assessments is to ensure that the USAID mission/office and assistance objective teams are aware of (1) the strengths and weaknesses of the data, as determined by applying appropriate quality standards, and (2) the extent to which data integrity can be trusted to influence management decisions. The ADS also states that data reported to USAID/Washington for reporting purposes in compliance with the Government Performance and Results Act of 1993 or for reporting externally on USAID performance must have had a data-quality assessment within 3 years before submission.
USAID’s “Performance Management Toolkit” states that missions should determine whether there are procedures to (1) ensure that data are free of significant error or bias; (2) periodically review data collection, maintenance, and processing; and (3) provide for periodic sampling and quality assessment of data.
To assess the quality of partner data, the Toolkit, in conjunction with the ADS, recommends periodically sampling and reviewing partner data to ensure completeness, accuracy, and consistency and determining whether the partner appropriately addressed known data-quality problems. To monitor whether implementation is on track toward expected results, missions can use field visits, data from other sources, and independent surveys or evaluations to ensure acceptable data quality.
According to the ADS, missions should assess whether reports accurately reflect actual performance in the field. All assessments should be documented and available.
- Establish written procedures requiring that data-quality assessments be completed in a timely manner in accordance with applicable guidance.
Source: AUDIT REPORT NO. 4-696-10-002-P March 24, 2010
The recommendations are derived from audit reports of the Office of the Inspector General. The source refers to the audit report, which is available on this site as part of the Audit Database Project: an educational tool for compliance with USAID regulations. Please see the disclaimer of this site before using recommendations.
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- Performance Indicators and Targets Did Not Facilitate Program Management - ADS 203.3
- Setting Performance Targets for Partners - ADS 203
- Thorough Site Visits Not Conducted - ADS 202.3 - Performance Management Toolkit
- Data Quality Assessments Not Completed - ADS 203.3.5 - Government Performance and Results Act of 1993 (Public Law 103–62) - Performance Management Toolkit
- Performance Management Plan Not Completed - ADS 203.3 - Performance Management Toolkit
- Performance Indicator Definitions Not Consistently Applied - ADS 203.3 - GAO Standards for Internal Control in the Federal Government
- Reported Results Were Not Verified – ADS 184.108.40.206. - ADS 202.3.6.
- Partner Implementation Plans Lacked Vital Information – ADS 200.6
- Lack of a Current Performance Management Plan (PMP) - ADS 203.3.3
- Thorough Site Visits Were Not Conducted - ADS 220.127.116.11 - ADS 202.3.6
- Performance Management Plan Was Not Completed - ADS 203.3.3
- Improve Data Quality and Program Monitoring - ADS 18.104.22.168 - ADS 22.214.171.124.b
- Performance Management Plans Were Not Approved - ADS 203.3.3
- Monitoring and Evaluation of Activities Was Weak - ADS 303.2(f) - ADS 126.96.36.199
- Some Results Reported by Implementing Partners Were Unsupported or Inaccurate - ADS 188.8.131.52. - ADS 184.108.40.206 - ADS 220.127.116.11
- Performance Targets Were Inconsistent - ADS 18.104.22.168 - ADS 22.214.171.124
- Impact Indicators Not Tracked - ADS 203.3.4
- Develop Indicators and Targets to Measure Progress and Achievement of Project Goals - Assistance Act of 1961, Section 621A, 22 U.S.C. 2381a - ADS 203.3.
- Verify and document reported results periodically for PMP - (ADS) 203.3.4 - ADS 596, Management’s Responsibility for Internal Control
- Performance Management Plan Needs to Be Improved - ADS 203.3.3 - ADS 126.96.36.199