HomeResourcesAudit Database Project Compliance RecommendationsMonitoring and EvaluationData Quality Assessments Were Not Completed - ADS 203.3.5.2 - Performance and Results Act of 1993

Data Quality Assessments Were Not Completed - ADS 203.3.5.2 - Performance and Results Act of 1993

USAID’s ADS 203.3.5.2 states that the purpose of data quality assessments is to ensure that the USAID mission/office and assistance objective teams are aware of (1) the strengths and weaknesses of the data, as determined by applying appropriate quality standards, and (2) the extent to which data integrity can be trusted to influence management decisions. The ADS also states that data reported to USAID/Washington for reporting purposes in compliance with the Government Performance and Results Act of 1993 or for reporting externally on USAID performance must have had a data-quality assessment within 3 years before submission.

USAID’s “Performance Management Toolkit” states that missions should determine whether there are procedures to (1) ensure that data are free of significant error or bias; (2) periodically review data collection, maintenance, and processing; and (3) provide for periodic sampling and quality assessment of data.

To assess the quality of partner data, the Toolkit, in conjunction with the ADS, recommends periodically sampling and reviewing partner data to ensure completeness, accuracy, and consistency and determining whether the partner appropriately addressed known data-quality problems. To monitor whether implementation is on track toward expected results, missions can use field visits, data from other sources, and independent surveys or evaluations to ensure acceptable data quality.

According to the ADS, missions should assess whether reports accurately reflect actual performance in the field. All assessments should be documented and available.

General Recommendations

  • Establish written procedures requiring that data-quality assessments be completed in a timely manner in accordance with applicable guidance.

Source: AUDIT REPORT NO. 4-696-10-002-P March 24, 2010

The recommendations are derived from audit reports of the Office of the Inspector General. The source refers to the audit report, which is available on this site as part of the Audit Database Project: an educational tool for compliance with USAID regulations.  Please see the disclaimer of this site before using recommendations.

Tags: Monitoring and Evaluation

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