ADS 203.3.3 states that assistance objective teams must complete performance management plans for each assistance objective. In addition, ADS 184.108.40.206 indicates that such plans must (1) identify the performance indicators that will be tracked; (2) specify the source, method of collection, and schedule of collection for all required data; and (3) assign responsibility for collection to a specific office, team, or individual.
Furthermore, USAID’s “Performance Management Toolkit” states that a complete performance management plan contains a statement of all performance indicators that will be used to assess progress over the life of the strategic objective. Baseline values and performance targets for each indicator should also be included, with specifications for the various data sources and collection methods to be employed.
In addition to these requirements, the plan should include specifications for the schedule for data collection and a description of known data limitations. The goal of assessing data from implementing partners is for missions to be aware of data strengths and weaknesses and of the extent to which data can be trusted when reporting and making management decisions.
- Establish written procedures that require performance management plans to be complete, containing all performance indicators and reference sheets, and provide for data-quality testing.
Source: AUDIT REPORT NO. 4-696-10-002-P March 24, 2010
The recommendations are derived from audit reports of the Office of the Inspector General. The source refers to the audit report, which is available on this site as part of the Audit Database Project: an educational tool for compliance with USAID regulations. Please see the disclaimer of this site before using recommendations.
|←Previous Data Quality Assessments Were Not Completed - ADS 220.127.116.11 - Performance and Results Act of 1993||Improve Data Quality and Program Monitoring - ADS 18.104.22.168 - ADS 22.214.171.124.b Next→|
- Setting Performance Targets for Partners - ADS 203
- Thorough Site Visits Not Conducted - ADS 202.3 - Performance Management Toolkit
- Data Quality Assessments Not Completed - ADS 203.3.5 - Government Performance and Results Act of 1993 (Public Law 103–62) - Performance Management Toolkit
- Performance Management Plan Not Completed - ADS 203.3 - Performance Management Toolkit
- Performance Indicator Definitions Not Consistently Applied - ADS 203.3 - GAO Standards for Internal Control in the Federal Government
- Reported Results Were Not Verified – ADS 126.96.36.199. - ADS 202.3.6.
- Partner Implementation Plans Lacked Vital Information – ADS 200.6
- Lack of a Current Performance Management Plan (PMP) - ADS 203.3.3
- Thorough Site Visits Were Not Conducted - ADS 188.8.131.52 - ADS 202.3.6
- Data Quality Assessments Were Not Completed - ADS 184.108.40.206 - Performance and Results Act of 1993
- Improve Data Quality and Program Monitoring - ADS 220.127.116.11 - ADS 18.104.22.168.b
- Performance Management Plans Were Not Approved - ADS 203.3.3
- Monitoring and Evaluation of Activities Was Weak - ADS 303.2(f) - ADS 22.214.171.124
- Some Results Reported by Implementing Partners Were Unsupported or Inaccurate - ADS 126.96.36.199. - ADS 188.8.131.52 - ADS 184.108.40.206
- Performance Targets Were Inconsistent - ADS 220.127.116.11 - ADS 18.104.22.168
- Impact Indicators Not Tracked - ADS 203.3.4
- Develop Indicators and Targets to Measure Progress and Achievement of Project Goals - Assistance Act of 1961, Section 621A, 22 U.S.C. 2381a - ADS 203.3.
- Verify and document reported results periodically for PMP - (ADS) 203.3.4 - ADS 596, Management’s Responsibility for Internal Control
- Performance Management Plan Needs to Be Improved - ADS 203.3.3 - ADS 22.214.171.124
- Verify Reported Data - ADS 303.2