ADS 303.2, Primary Responsibilities, states that technical representatives should review and analyze reports, verify timely performance, monitor reporting requirements, and maintain contact, including site visits, which allow for a more effective review of the project.
USAID’s Guidebook for Managers and Cognizant Technical Officers (CTOs) on USAID Acquisition and Assistance further states that these site visits may include checking actual contractor performance against scheduled and reported performance or determining whether the recipient is using its best efforts to achieve the purpose of the grant or agreement.
In addition, as required by the technical representative’s designation letter, staff is authorized to request that the agreement officer take necessary action when a recipient does not submit performance reports or when information about implementation activities is inadequate or indicates a problem.
Develop a standardized checklist to document management reviews as a part of program assessments.
Source: AUDIT REPORT NO. 6-263-10-001-P October 27, 2009.
The recommendations are derived from audit reports of the Office of the Inspector General. The source refers to the audit report, which is available on this site as part of the Audit Database Project: an educational tool for compliance with USAID regulations. Please see the disclaimer of this site before using recommendations.
|←Previous Performance Management Plan Needs to Be Improved - ADS 203.3.3 - ADS 22.214.171.124||Management of Performance Data Needs to Be Improved - ADS 126.96.36.199 Next→|
- Performance Management Plan Was Not Completed - ADS 203.3.3
- Improve Data Quality and Program Monitoring - ADS 188.8.131.52 - ADS 184.108.40.206.b
- Performance Management Plans Were Not Approved - ADS 203.3.3
- Monitoring and Evaluation of Activities Was Weak - ADS 303.2(f) - ADS 220.127.116.11
- Some Results Reported by Implementing Partners Were Unsupported or Inaccurate - ADS 18.104.22.168. - ADS 22.214.171.124 - ADS 126.96.36.199
- Performance Targets Were Inconsistent - ADS 188.8.131.52 - ADS 184.108.40.206
- Impact Indicators Not Tracked - ADS 203.3.4
- Develop Indicators and Targets to Measure Progress and Achievement of Project Goals - Assistance Act of 1961, Section 621A, 22 U.S.C. 2381a - ADS 203.3.
- Verify and document reported results periodically for PMP - (ADS) 203.3.4 - ADS 596, Management’s Responsibility for Internal Control
- Performance Management Plan Needs to Be Improved - ADS 203.3.3 - ADS 220.127.116.11
- Management of Performance Data Needs to Be Improved - ADS 18.104.22.168
- Performance Management Plan Was Not Updated ADS 203.3
- Partners Set Unrealistic Targets for Development Programs - ADS 200.2 - ADS 203
- Performance Targets Set Too Low - ADS 22.214.171.124
- Too Much Credit Claimed for the Results Achieved - ADS 126.96.36.199
- Improve Reporting on Activities - USAID’s guidance for the FY 2009 Performance Plan and Report (PPR)
- Fiscal Year [...] Performance Management Plan Not Developed - ADS 203.3.3 - USAID’s Performance Management Toolkit
- An Evaluation May Help Determine Program Impact - ADS 203.3.6
- Reported Results Are Not Useful for Program Management - ADS 188.8.131.52.c - ADS 184.108.40.206 - ADS 220.127.116.11
- Field Activities Do Not Correlate Well With Program Indicators - ADS 18.104.22.168 - ADS 22.214.171.124.e