USAID’s ADS states that operating units must complete performance management plans for each strategic objective (ADS 203.3.3. - ADS now refers to “assistance objectives” rather than “strategic objectives”).
ADS further notes that performance management plans shall (1) identify the performance indicators that will be tracked; (2) specify the source, method of collection, and schedule of collection for all required data; and (3) assign responsibility for collection to a specific office, team, or individual - ADS 184.108.40.206.
USAID’s Performance Management Toolkit provides additional criteria for performance management plans:
- Baseline values and performance targets for each indicator should also be included, with specifications for the various data sources and collection methods to be employed.
- Performance management plans should include periodically sampling and reviewing data for completeness, accuracy, and consistency, and field visits should be conducted to compare central office records with field site records.
The goal of assessing data from implementing partners is for missions to be aware of data strengths and weaknesses and of the extent to which data can be trusted when reporting and making management decisions.
- Complete an FY [...] performance management plan that (a) complies with Automated Directives System 203.3.3 and USAID’s Performance Management Toolkit and (b) includes performance targets and the actual performance data for FY [...].
SOURCE: AUDIT REPORT NO. 4-656-10-006-P JULY 16, 2010
The recommendations are derived from audit reports of the Office of the Inspector General. The source refers to the audit report, which is available on this site as part of the Audit Database Project: an educational tool for compliance with USAID regulations. Please see the disclaimer of this site before using recommendations.
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- Develop Indicators and Targets to Measure Progress and Achievement of Project Goals - Assistance Act of 1961, Section 621A, 22 U.S.C. 2381a - ADS 203.3.
- Verify and document reported results periodically for PMP - (ADS) 203.3.4 - ADS 596, Management’s Responsibility for Internal Control
- Performance Management Plan Needs to Be Improved - ADS 203.3.3 - ADS 220.127.116.11
- Verify Reported Data - ADS 303.2
- Management of Performance Data Needs to Be Improved - ADS 18.104.22.168
- Performance Management Plan Was Not Updated ADS 203.3
- Partners Set Unrealistic Targets for Development Programs - ADS 200.2 - ADS 203
- Performance Targets Set Too Low - ADS 22.214.171.124
- Too Much Credit Claimed for the Results Achieved - ADS 126.96.36.199
- Improve Reporting on Activities - USAID’s guidance for the FY 2009 Performance Plan and Report (PPR)
- An Evaluation May Help Determine Program Impact - ADS 203.3.6
- Reported Results Are Not Useful for Program Management - ADS 188.8.131.52.c - ADS 184.108.40.206 - ADS 220.127.116.11
- Field Activities Do Not Correlate Well With Program Indicators - ADS 18.104.22.168 - ADS 22.214.171.124.e
- Strengthen Data Reporting - ADS 126.96.36.199 - USAID’s Performance Management Toolkit
- Data Collection and Reporting Did Not Always Yield Useful Information - ADS 203.
- Program Targets Were Not Clearly Defined - ADS 203
- Data Reported for a Key Indicator Were Not Consistent With the Indicator Definition - ADS 203
- Some Reported Results Were Not Reliable - ADS 203
- Impact Indicators Were Not Measured - ADS 203.3.2 - ADS 188.8.131.52
- Data Quality Assessment Recommendations Were Not Fully Implemented - ADS 184.108.40.206