USAID’s Automated Directives System (ADS) states that monitoring the quality and timeliness of outputs produced by implementing partners is a major task of an agreement officer’s technical representative (AOTR) and assistance objective teams. It specifies that problems in output quality provide an early warning that results may not be achieved as planned and that early action in response to problems is essential in managing for results (ADS 202.3.6).
To assess the quality of partner data, USAID’s Performance Management Toolkit (Toolkit) recommends periodically sampling and reviewing partner data to ensure completeness, accuracy, and consistency and determine whether the partner appropriately addressed known data quality problems. The Toolkit also recommends developing a simple site visit guide, covering all topics of interest, to be used systematically by teams visiting all sites.
This document is listed on USAID’s Web site as a reference for its ADS Series 200 – Program Policy. Refer to Part II, Task 4, for additional guidance on collecting baseline data and verifying data quality.
- Establish written procedures to ensure that site visits provide for data quality testing and adequate documentation of the test results and provide training to staff on those procedures.
AUDIT REPORT NO. 4-617-11-001-P NOVEMBER 10, 2010
The recommendations are derived from audit reports of the Office of the Inspector General. The source refers to the audit report, which is available on this site as part of the Audit Database Project: an educational tool for compliance with USAID regulations. Please see the disclaimer of this site before using recommendations.
|←Previous Data Quality Assessment Recommendations Were Not Fully Implemented - ADS 184.108.40.206||Reporting on Key Indicators Needs to Be Improved - ADS 220.127.116.11 Next→|
- An Evaluation May Help Determine Program Impact - ADS 203.3.6
- Reported Results Are Not Useful for Program Management - ADS 18.104.22.168.c - ADS 22.214.171.124 - ADS 126.96.36.199
- Field Activities Do Not Correlate Well With Program Indicators - ADS 188.8.131.52 - ADS 184.108.40.206.e
- Strengthen Data Reporting - ADS 220.127.116.11 - USAID’s Performance Management Toolkit
- Data Collection and Reporting Did Not Always Yield Useful Information - ADS 203.
- Program Targets Were Not Clearly Defined - ADS 203
- Data Reported for a Key Indicator Were Not Consistent With the Indicator Definition - ADS 203
- Some Reported Results Were Not Reliable - ADS 203
- Impact Indicators Were Not Measured - ADS 203.3.2 - ADS 18.104.22.168
- Data Quality Assessment Recommendations Were Not Fully Implemented - ADS 22.214.171.124
- Reporting on Key Indicators Needs to Be Improved - ADS 126.96.36.199
- Performance Targets Were Not Disaggregated by Gender - ADS 200.5
- Performance Indicators and Targets Are Inappropriate Measures of Program Progress - (ADS) 188.8.131.52 - ADS 184.108.40.206
- Inaccurate Performance Data Reported - ADS 220.127.116.11 - ADS 18.104.22.168 - Government Performance and Results Act of 1993
- Late Submission of Performance Management Plan - ADS 203.3 - 22.214.171.124 - ADS 203.5.1
- Some Main Indicators Were Not Included in Monitoring Plans - ADS 203.3.2 - ADS 126.96.36.199
- Outdated Results - ADS 188.8.131.52
- Missing Baselines, Targets, and Cumulative Results - ADS 184.108.40.206
- Performance Measurements Did Not Reflect Project Impact - (ADS) 203.3.4
- Did Not Conduct Data Quality Assessments for Key Data Reported to USAID Headquarters - ADS 220.127.116.11