To help ensure that projects deliver their planned outputs and meet their overall objectives, missions are expected to follow the performance management steps outlined in Automated Directives System 203.3.2.
The four principal steps in performance management are:
- Establishing a performance management framework that identifies intended results, with concurrent planning to monitor and evaluate progress toward those results,
- Collecting and analyzing performance information to track progress toward planned results,
- Using performance information to influence program decision making and resource allocation, and
- Communicating results achieved, or not achieved, to advance organizational learning and tell USAID’s story.
The contractor submitted monthly reports as required by the task order contract with the mission, but these progress reports did not convey a complete picture of the progress made toward achieving planned results.
The monthly reports were only several pages long, generally contained brief descriptions of current activities, and did not track progress against targets. In addition, the contractor submitted quarterly reports, although the task order contract does not require them.
However, the quarterly reports did not compare accomplishments with established annual performance indicator targets; the reports merely listed completed and upcoming activities. This lack of monthly or quarterly tracking of results occurred because the contract does not require tracking by month or quarter.
- Require the contractor to submit periodic progress reports that clearly convey key activities/initiatives accomplished, achievements versus targets of program indicators, and outstanding issues and implementation problems and options for resolving them.
Source: 5-440-11-007-P MAY 27, 2011
The recommendations are derived from audit reports of the Office of the Inspector General. The source refers to the audit report, which is available on this site as part of the Audit Database Project: an educational tool for compliance with USAID regulations. Please see the disclaimer of this site before using recommendations.
|←Previous Targets for Key Interventions Were Not Sufficient to Track Progress - Automated Directives System 18.104.22.168||Monitoring and Evaluation Plan Was Not in Compliance With the Task Order Next→|
- Did Not Conduct Data Quality Assessments for Key Data Reported to USAID Headquarters - ADS 22.214.171.124
- Performance Management Plan Was Not Current, Not Realistic, Not Aligned With Implemented Projects, and Not Used - ADS 200.6 - ADS 203.3.3
- Program Evaluation by Mission Was Not Shared With Contractor - ADS 126.96.36.199
- Performance Results Were Not Measured, Reported, or Supported - (ADS) 188.8.131.52
- Contractor Data Did Not Accurately Reflected Outreach Efforts - (ADS) Chapter 203 - section 184.108.40.206 - ADS 220.127.116.11
- Program Did Not Conduct Required Gender Analysis
- Coverage of Gender in HIV/AIDS Programming Left Gaps - The Lantos-Hyde Act
- Partner Results Were Not Verifiable - ADS 18.104.22.168 - ADS 22.214.171.124
- Program Targets Were Imprecise - ADS 126.96.36.199 - ADS 188.8.131.52
- Targets for Key Interventions Were Not Sufficient to Track Progress - Automated Directives System 184.108.40.206
- Monitoring and Evaluation Plan Was Not in Compliance With the Task Order
- Unrealistic Annual Performance Targets - ADS 220.127.116.11
- Inaccuracy of the Reported Performance Data - Automated Directives System (ADS) 18.104.22.168
- Unrealistic Performance Targets - ADS 22.214.171.124.b
- Tracked Too Many Indicators, Some Loosely Defined - ADS 200.6 - ADS 126.96.36.199 - ADS 188.8.131.52
- Reported Results Are Not Verifiable - Automated Directives System (ADS) 184.108.40.206