USAID has documented requirements for its technical representatives in guidance in two ADS sections. ADS 4126.96.36.199, Federal Acquisition Certification Programs, requires a technical representative to complete mandatory acquisition and assistance courses for certification within 6 months of being appointed as a technical representative.
In addition, ADS 303.3.14, Designation of the Agreement Officer’s Technical Representative, requires the agreement officer to use a designation letter to define the scope of the technical representative’s responsibilities. The designation letters authorize technical and administrative oversight of an award that includes monitoring, verifying, and recommending changes to the agreement, as well as administratively approving financial payments of USAID funds, if required.
If a technical representative cannot fulfill his or her responsibilities, the representative should notify the agreement officer to ensure the timely designation of a successor.
Source: AUDIT REPORT NO. 6-263-10-001-P October 27, 2009.
This information is derived from audit reports of the Office of the Inspector General. The source refers to the audit report, which is available on this site as part of the Audit Database Project: an educational tool for compliance with USAID regulations. Please see the disclaimer of this site before using this information.
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- Program Lacks a Detailed Gender Strategy - ADS 188.8.131.52
- Prioritize or Follow Up on Significant Vulnerabilities - ADS 303.3.9.2
- The Authorization to Make Changes to the Contract’s Terms and Conditions
- Contractor Overbilling - FAR 31.2, Contracts with Commercial Organizations
- Contractor Performance Reviews Were Not Completed - FAR 42.15024 - USAID Acquisition Regulation (AIDAR) 742.15
- Unauthorized Commitments - 22 CFR 226.25(e) - ADS 303.3
- Conduct Audits of Foreign Organizations - ADS 591.3.2 - Guidelines for Financial Audits Contracted by Foreign Recipients - General Act of 1978
- Implementing Partner Record Retention Regulations - 22 CFR 226.53(b)
- Verify Continued Separate Maintenance Allowance Eligibility - Department of State Standardized Regulations, General Provisions, Section 077.3, Granting Allowances and Difficult to Staff Incentive Differential on SF-1190 (Foreign Allowances Application
- Local Subgrantees Need Codes of Conduct for Interactions with Orphans and Vulnerable Children - U.S. Global AIDS Coordinator (OGAC) Guidance July 2006
- Assistance Awards and Requirements - ADS 303 - ADS 621.3.4
- Certification Regarding Responsibility Matters - FAR 9.104-6 - FAR 9.105-2(b) - FAR 9.4
- Excluded Parties List System Reviews During the Bidding and Awarding Process - FAR 9.404 - 22 CFR 208 - ADS 502.5.1b - FAR 9.405(d) - FAR 9.105-2(b)
- Strengthen Program Oversight - ADS 302
- Implementer Performed Unauthorized Program Activities - ADS 184.108.40.206
- Ensure That Funding Requests Are Appropriate - ADS 602.3.2
- Strengthen Oversight of Renovation Activities - FAR Part 36, “Construction and Architect-Engineer Contracts” - GAO/AIMD-00-21.3.1 (11/99), page 20
- Mission Did Not Complete Contractor Performance Review - USAID Acquisition Regulation 742.15 (also known as 48 CFR 742.1502) - FAR 42.1502
- Contracting Officials Did Not Document Contract Files or Communicate Adequately - 22 CFR 226 - FAR 4.801 (b)
- Fixed-Amount Reimbursement Agreements Reduce Risk - ADS Supplemental 317