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Technical Assistance Support Contract Four – LATIN AMERICA/CARIBBEAN (TASC4 – LATIN AMERICA) IDIQ

Solicitation number: SOL-OAA-11-000020

Technical Assistance Support Contract Four – LATIN AMERICA/CARIBBEAN (TASC4 – LATIN AMERICA) IDIQ

The United States Agency for International Development (USAID) is seeking proposals to provide Technical Assistance and Support for the Latin America/Caribbean Region (TASC4 – LATIN AMERICA) for USAID’s Office of Global Health, Health Infectious Diseases and Nutrition (HIDN) as described in the attached Request for Proposals (RFP). USAID anticipates the award of up to six (6) five-year Indefinite Delivery, Indefinite Quantity Contracts (IDIQ). Two of the contracts are set aside for award to small business concerns.

Task orders with a total estimated cost of $1 million or less will be set-aside for small businesses unless the Task Order Contracting Officer determines that one of the fair opportunity exceptions applies.

USAID anticipates that the maximum aggregate ordering limitation for the contracts resulting from this RFP will be $100 million over the 5-year ordering period. The maximum aggregate dollar value of task orders awarded to all contractors cannot exceed this contract ceiling. This ceiling is not being subdivided among the number of awardees nor is it being multiplied by the number of awardees. There is no guarantee on the number of task orders that the successful contractors will receive or the amount of money beyond the minimum order guarantee set forth in the RFP.

Please refer to Section L for information regarding proposal requirements. Offerors should take into account the expected delivery time required by the proposal transmission method they choose, and they are responsible to ensure that proposals are received at USAID by the due date and time as specified in Section L.6. Failure to comply with the submission date will deem any submission unacceptable and it will not be reviewed or evaluated. Faxed proposals are not acceptable, nor will they be reviewed or evaluated.

Section L of the RFP sets forth all instructions for the preparation and submission of required proposal contents, including critical dates/times for submission of questions, proposal submission closing date and time. Section M states the criteria by which proposals will be evaluated. Oral explanations or instructions given before award of the Contract will not be binding.

This RFP in no way obligates USAID to award a contract nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. Award of a Contract under this RFP is subject to availability of funds and other internal USAID approvals.

SECTION C – DESCRIPTION/ STATEMENT OF WORK

C.1 BACKGROUND AND RATIONALE

(a) BACKGROUND

The original TASC I IDIQ was awarded in 1998 under the Child Health Results Package (CHRP) authorization (936-3096). TASC became a successful and popular contracting mechanism within the Global Health Bureau as well as with USAID Missions in the field. It proved to be an effective and efficient means of delivering in-country services to Missions. In FY 2001, it was determined that the CHRP authorization structure would be too restrictive for TASC2 to meet expected demand created by new Agency funding in HIV/AIDS and infectious diseases.

TASC2 was moved into its own Activity Authorization Document (936-3106) and expanded to a Bureau-wide activity, thereby including Population and Reproductive Health, HIV/AIDS, and infectious disease activities in addition to its existing TASC I objectives. Three sectors of contracts were awarded under TASC2: Global Health; Tuberculosis, and Media/ Communications.

TASC3 consisted of two sectors. It continued the efforts of the TASC2 “Global Health” sector with a total of 15 contractors. The second sector awarded 5 contractors for operations and applied research in HIV/AIDS. (Operations and applied research in other health and disease areas fell under the Global Health sector.]

TASC4 will continue the efforts of the TASC3 Global Health sector with up to 18 contractors in 3 regions, and up to 6 small business contractors in a separate but linked IDIQ for Information and Knowledge Management. This RFP is for the Latin America/Caribbean region only, hereinafter referred to as TASC4 – Latin America.

(b) RATIONALE

For 40 years, USAID has worked to improve the quality of life for millions of people around the world through its global programs in family planning and reproductive health, infectious disease prevention and control, child survival, maternal health, and other life-saving areas. In FY 2007, the US Department of State and USAID established the Foreign Assistance Standardized Program Structure that included the goal to “Help nations achieve sustainable improvements in the well-being and productivity of their populations through effective and accountable investments in education, health, and other social services.” The Foreign Assistance Framework was updated in FY 2010 to include a new Element, Nutrition. In support of the Agency's goal, the Global Health Bureau (GH) operates under the following nine Program Elements of the Investing in People program area (http://www.usaid.gov/policy/afr07/app_01.html):

  1. Reduce the transmission and impact of HIV/AIDS through support for prevention, care and treatment programs;
  2. Reduce the number of deaths caused by TB by increasing detection of cases of TB and by successfully treating detected cases, as well as addressing issues of multi-drug resistant TB, TB and HIV, and investing in new tools for TB;
  3. Support the implementation of the President’s Malaria Initiative (PMI), related malaria control programs, and malaria research activities to reduce malaria-related mortality. Develop effective malaria vaccines, new malaria treatment drugs, and targeted operations research;
  4. Limit the spread of avian influenza (AI) in animals and help to prevent a human influenza pandemic, and in the event of a pandemic, provide appropriate humanitarian response;
  5. Address public health threats posed by infectious diseases not targeted elsewhere in the Framework as well as significant non-communicable health threats of major public health importance;
  6. Increase the availability and use of proven life-saving interventions that address the major killers of mothers and children and improve their health status, including effective maternity care and management of obstetric complications; prevention services including newborn care, routine immunization, polio eradication, safe water and hygiene; and treatment of life-threatening childhood illnesses;
  7. Expand access to high-quality voluntary family planning (FP) services and information, and reproductive health (RH) care. This element contributes to reducing unintended pregnancy and promoting healthy reproductive behaviors of men and women, reducing abortion, and reducing maternal and child mortality and morbidity;
  8. Ensure broadly accessible, reliable and economically sustainable water and sanitation services for health, security, and prosperity;
  9. Increase availability and use of proven nutrition interventions to reduce mortality, morbidity, and food insecurity, including nutrition education to improve maternal diets, nutrition during pregnancy, exclusive breastfeeding, and infant and young child feeding practices; fortified or biofortified staple foods, specialized food products, and community gardens to improve consumption of quality food; and delivery of nutrition services including micronutrient supplementation and community management of acute malnutrition. Strengthen host country capacity by advancing supportive nutrition and food security policies and improving nutrition information systems.

In addition, the Global Health Bureau also addresses environmental health issues such as indoor air quality, medical waste management, toxic substance exposure, and outdoor air pollution.

TASC4 is designed to meet the need for cost-effective short- and long-term support to Missions and other Bureaus in the areas of population, health, nutrition, and infectious diseases by offering operating units the flexibility to procure customized services and the ability to operate quickly in emerging and expanding health initiatives.

TASC4 will be comprised of four separate IDIQs, three regional and one technical. The regional IDIQs, which will cover Africa, Europe and Asia, and Latin America, will have scopes almost identical to those in the previous iterations of the TASC mechanism for global health.

USAID anticipates awarding up to approximately 6 contracts in the Global Health sector to meet the Agency’s programmatic needs in Child Health, Maternal Health and Nutrition, Population, HIV/AIDS, and Infectious Diseases for this RFP. USAID welcomes submissions from consortia for these areas with the understanding that no one Offeror is able to provide services to meet the Agency’s full needs in the entire range of areas included in this contract.

Anticipated No.of Awards.

Award Sector Type of Award

Up to four (4) Latin America Unrestricted Two (2) Latin America Small Business Set-Aside Total number of awards: up to 6

USAID is actively seeking to increase the numbers of new contractors participating under the TASC4 – LATIN AMERICA mechanism as prime contractors or as subcontractors that are able to implement high quality task orders.

C.2 PURPOSE OF TASC4 – LATIN AMERICA

The purpose of TASC4 - LATIN AMERICA is to establish a world-wide mechanism to contribute to improvements in the health of people, especially women, children and other vulnerable populations in countries of the developing world, through expansion of basic health services, including family planning, strengthening national health systems, and addressing global issues and special concerns such as HIV/AIDS and other infectious diseases (program area 3.1, Investing in People-Health, of the Framework for Foreign Assistance, http://www.usaid.gov/policy/afr07/app_01.html).

TASC4 - LATIN AMERICA will continue and expand the worldwide mechanism established by the original TASC IDIQ and the subsequent TASC2 and TASC3 IDIQs. TASC4 - LATIN AMERICA shall provide the Agency with cost-effective access to technical expertise and implementation support to meet evolving USAID needs efficiently and in a cost effective manner to implement activities. TASC4 - LATIN AMERICA is a major tool contributing to achievement of the goals of Investing in People – Health, Program Areas 3.1 of the Framework, as stated above.

a. TASC4 - LATIN AMERICA’s six (6) objectives

  • (1) Provide USAID with access to technical expertise and implementation support in areas of population, health, nutrition, and infectious diseases, including HIV/AIDS in support of Mission and USAID/Washington programs;
  • (2) Customize technical consultations and program support to meet evolving USAID needs;
  • (3) Provide specialized services and expert assistance to programs that integrate multiple Elements and sectors;
  • (4) Reduce procurement time for Missions and Bureaus;
  • (5) Provide a mechanism to allow Missions with reduced management and procurement capacity to implement activities;
  • (6) Allow USAID/Washington to assist USAID’s “non-presence” countries (countries without a USAID Mission) and to work with regions and worldwide.

Task orders awarded under the TASC4 – LATIN AMERICA IDIQ will follow the principles of the Global Health Initiative by promoting the following:  

  • (1) Women-centered approach  
  • (2) Increasing impact by improving strategic integration and coordination: relevance/buy-in/complementarily w/ USG partners  
  • (3) Strengthened partnership with multilaterals
  • (4) Developing country partnerships:      Country ownership/responsiveness to country priorities/enhanced country partnership: challenge of coordinating TA SWAps/IHP+ move from supply-driven to demand-driven; country involvement in needs ID, contract design, oversight  
  • (5) Increasing sustainability through health system strengthening (use/strengthening of country capacity)  
  • (6) Improving metrics, monitoring and evaluation/involvement of countries in evaluation/ accountabilities to countries as well as to Mission  
  • (7) Leading the way in R&D and innovation; promote innovation, best practices; dissemination/scale-up; support of in-country capacity to lead R&D  

b. Outputs

In pursuit of its goal, TASC4 - LATIN AMERICA will produce the following outputs:  

  • (1) Engage in long-term, in-country coordination and implementation of population, health, nutrition and infectious diseases activities;
  • (2) Provide short-term technical consultations and program implementation support;
  • (3) Disseminate information through seminars, workshops, conferences, and working papers;
  • (4) Increase capacity of host-country decision-makers and technical personnel to design and implement population, health, nutrition, and infectious diseases interventions;
  • (5) Augment technical and programmatic capacity available to USAID/Washington and Missions, and
  • (6) Conduct and/or oversee implementation of operations, applied research, and research and development activities.

C.3 SCOPE OF WORK

GENERAL

As requested under individual task orders, all contractors selected for TASC4 - LATIN AMERICA shall provide population, health, nutrition and infectious disease services to USAID Missions, the Global Health Bureau, and other USAID Bureaus and operating units. Through TASC4 - LATIN AMERICA, the Contractor also shall provide, as requested by Missions and other operating units, long- or short-term programmatic support and technical services to host country institutions (both governmental and non-governmental) to achieve the operating unit’s population, health, nutrition, and infectious disease objectives. Task orders issued by the requesting USAID operating unit will define the precise specifications and activity requirements.

{a. CONTRACTOR’S ROLES |indenttitle}

TASC4 - LATIN AMERICA will provide a technical resource mechanism from which Missions and Bureaus may draw to meet broad-based or specific population, health, infectious disease, and nutrition support requirements. Based on task order requirements, Global Health Sector contractors may be expected to promote increased use of PHN services through service provision at the community, district, or national levels for delivery of services at all possible levels of a country’s health system.

Requests may also include, but are not limited to: policy reform, behavior change, monitoring and evaluation, system strengthening, capacity building, and commodity system management and development. Historically, Latin American/Caribbean Missions have used the TASC mechanism to develop programs of work that strengthen health systems and improve health practices, often focusing on HIV/AIDS and Most At-Risk Populations, family planning, and malaria.

{b. DESCRIPTION OF FUNCTIONAL ACTIVITIES AND TASKS |indenttitle}

The anticipated means for achieving results under TASC4 - LATIN AMERICA will be through separately awarded task orders. When a task order is placed under this contract, the Contractor shall be required to perform the functions and tasks within the framework of that task order. Contractor performance shall be evaluated against the performance indicators established in each task order.

The components to be addressed and specific activities to be performed under this IDIQ will be defined in individual task orders, but may include:

Global Health Functional Areas:

Illustrative Global Health sector activities that TASC4 - LATIN AMERICA Contractors are likely to be requested to perform are:

1. Service Delivery

  • Provide state-of-the-art technical assistance to host governments or NGOs on improved service delivery programs and ways to increase access to services, applying lessons learned from other countries.
  • Design, in collaboration with local partners, service delivery interventions that will deliver improved results.
  • Coordinate and facilitate capacity-building programs in relevant technical areas.
  • Support implementation of chosen interventions.
  • Provide technical support to establish community or facility-based programs.

2. Health Policy Reform

  • Provide short and long term technical assistance to review and assess existing policies that may impede the success of PHN programs while also presenting policy data for decision making within various scenarios.
  • Provide long-term advisors or teams to work with host country counterparts to draft appropriate policies to enhance the implementation and impact of PHN programs.
  • Facilitate and promote policy dialogue through various forums, including conferences and meetings.

3. Community Mobilization and Individual Behavior Change

  • Advise target groups on evidence-based behavior change activities and programs;
  • Design and implement, in collaboration with local partners;
  • Behavior change interventions that lead to measurable impact and results;
  • Coordinate and facilitate capacity-building programs for behavior change in health;
  • Ensure Gender Considerations: The ability to identify and address gender constraints is an important element in the design of appropriate and sustainable programs. The cultural norms and values associated with being male or female can affect access to health, nutrition and infectious disease services. As mentioned in the purpose section and as one of the principles of the Global Health Initiative, the contractor will be expected to implement approaches to ensure a women-centered approach to improve equality of services for women and men.

4. Monitoring and Evaluation

  • Prepare assessments of existing activities that influence demand for services or household or community behaviors that affect PHN programs, including HIV/AIDS.
  • Conduct analyses and prepare assessments at all levels of existing service delivery activities. ? Provide on-going monitoring and evaluation for specific programs and activities.  

5. Capacity Building

Increase technical skills and capability among in-country providers via short and long term training programs. ? Design and or implement knowledge transfer to local in-country institutions.  

6. Commodities System Management  

  • Conduct assessments of inventory management and warehouse information systems, identifying strategies for improvement, including recommending feasible computerized approaches based on system readiness.
  • Provide training to improve drug management capacity particularly at the lower levels of decentralized health systems, utilizing approaches that build the skills needed to address operational problems.
  • Assess warehousing and distribution systems and identify cost effective approaches that may include employing the private sector in lieu of exclusively relying on the public sector system.
  • Conduct analyses of expenditures for drug purchases to assess the relevance of drug selection decisions with regard to health priorities and potential health impact.

C.4 MONITORING AND EVALUATION PLAN

Evaluation under TASC4 will focus on three tiers of responsibilities and accountabilities. The Global Health Bureau will be responsible for administering the contract in a manner that will lead to the following expected results:

  • Improved access to technical expertise and implementation support
  • Efficiency/reduced administrative costs paid by Missions and USAID centrally
  • Reduced procurement time for Missions and Bureau
  • Availability of management and procurement capacity to reduced capacity Missions
  • Fairness/transparency of process
  • Quality/capacities of prequalified firms
  • Economies of scale
  • Improved access to/utilization of relevant knowledge

This will be the basis for a GH-funded evaluation of the TASC4 - LATIN AMERICA mechanism to take place 18 months before its closing.

Missions and offices executing Task Orders of TASC4 - LATIN AMERICA will be responsible for the design and award of task orders, their oversight and evaluation to achieve the following results:

  • Relevance: to the country’s overall strategy and objectives and to USG’s strategy and objectives in the country, including responsiveness to the GHI principles (country ownership, integration across USG efforts, a women-centered approach, strengthened partnership with multilaterals, developing country partnerships, increased sustainability through health system strengthening, improving metrics, monitoring, and evaluation, and promotion of R&D and innovation)
  • Efficacy: extent to which targets and objectives set out in individual contracts are achieved, and the extent to which contract outcomes contribute to the achievement of country and USG targets and objectives
  • Efficiency: value of contracts for money; performance of Mission in contract design, negotiation, oversight/quality control, evaluation. The Contractor should plan, implement, and document a monitoring and evaluation component which will establish the effectiveness of the activity. Core indicators will be specified in individual task orders, and contractors will be responsible for the results specified in the task order and for assuring in so doing that they meet the same criteria specified above;
  • Relevance: to the country’s overall strategy and objectives and to USG’s strategy and objectives in the country, including responsiveness to the GHI principles (country ownership, integration across USG efforts, a women-centered approach, strengthened partnership with multilaterals, developing country partnerships, increased sustainability through health system strengthening, improving metrics, monitoring, and evaluation, and promotion of R&D and innovation).

C.5 CONTRACT MANAGEMENT ELEMENTS

a. CONTRACT MANAGEMENT

The primary point-of-contact for individual task orders is the designated Task Order Contracting Officer Technical Representative (TO COTR). The primary point-of-contact for each awarded TASC4 - LATIN AMERICA IDIQ is the Global Health Bureau COTR (GH COTR), who will be assisted by Technical Advisors and/or other staff from the participating GH Offices.

b. CONTRACTOR STAFFING

The Contractor shall provide the necessary combination of permanent staff and consultants, office space and equipment to carry out the each awarded task order issued under this mechanism. The Contractor will provide staff and consultants with the specified expertise, availability, language proficiencies, and experience for each task order issued under this IDIQ.

The contractor shall provide all necessary logistical support, including travel arrangements (with required USAID clearances), computer support, team-planning facilitation, and report editing and dissemination.

c. MANAGEMENT OF TASK ORDER SUB-GRANTS UNDER CONTRACT (GUCs)

When the Head of the Contracting Activity (HCA) provides written approval, along with clearance from the cognizant GC or RLA and the CO, the Contracting Officer may permit the contractor to execute grants of up to $100,000 with U.S. nongovernmental organizations (not-for-profits or for-profits), providing conditions in ADS 302.3.4.8 are met. GUCs provided to non-U.S. nongovernmental organizations are not subject to this dollar value limitation. The size of sub-grants issued under individual task order contracts is limited per USAID ADS 302.

d. SEQUENCING OF SUPPORT

After IDIQ contract award, the contract may also be tasked (via task orders) with support for global health sectors funded by other US Government Agencies and/or donor entities, using cost-type or fixed price Task Orders. The ceiling(s) shall remain unchanged unless modified in writing by the CO.

e. PERFORMANCE MONITORING

Operating units that award task order contracts under this IDIQ will determine indicators and targets and monitor the results of these task orders. The TASC4 - LATIN AMERICA IDIQ COTR in the Global Health Bureau will monitor the types and cost levels of task orders issued under the IDIQ.

[END OF SECTION C]

This information is derived from solicitations published on www.fbo.gov. The source documents related to this Indefinite Quantity Contract (IQC) are available below. Interested in researching prime USAID IQC holders? With hundreds of entries, Developmentwork.Net maintains an overview of prime USAID IQC holders here.

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SOL-OAA-11-000022__TASC_4_-_LAC.pdf 559 KB 27/09/2011 12:57:43   
TASC4_-_LAC_-_Amend__1_SF30.pdf 96,1 KB 27/09/2011 12:57:08   
TASC4_-_LAC_Amend__2.pdf 132 KB 27/09/2011 12:57:01   
TASC4_-_LAC_Amendment__3.pdf 242 KB 27/09/2011 12:56:52   
TASC4_-_Latin_America_Amend__5.pdf 78,9 KB 27/09/2011 12:56:37   
TASC_4_LAC_Amendment_4.pdf 120 KB 27/09/2011 13:05:14   
 

 
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